Council Caucus - November 7th 2016

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Reserve Hall
Monday, November 7, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, November 7, 2016 at Mayfield Village Civic Hall.  Council President Saponaro called the meeting to order at 8:11 p.m.

ROLL CALL

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Wynne, Mr. Guidetti, Mr. Cappello, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

Absent: None

CLERK OF COUNCIL:

  • Update on Document Archival

Mrs. Betsa stated, as reported earlier, we are archiving some of our documents, Council Minutes, Ordinances and Resolutions. We have received one proposal and are taking a look at other potential possibilities.  I will be reporting further on this at the Council meeting.

  • Update on NOPEC – Electric Program

Mrs. Betsa reported, First Energy, which was the supplier for all of the NOPEC customers very recently suddenly chose to terminate its contract with NOPEC as of January 1, 2017.   NOPEC is in negotiation with other suppliers to get the same discount for their customers.  It is hopeful that this is going to happen soon.  Residents do not need to do anything at this time despite a letter that they may have received from First Energy instructing them otherwise. Your electric will not be shut off.  Once NOPEC gets another supplier, they will advise the resident and provide them with the opportunity to opt-out if they choose.  I will be attending a NOPEC General Assembly meeting next week and will report on the information received.  On our website now are FAQ’s from NOPEC relative to this.

  • Upcoming Events
    • NOCCA Fall Forum – 11/10/16 (Your Investment:  Strengthening Community)
    • Heroin, Fentanyl, Carfentanyl:  The Triple Threat on our Doorstep
      • Open discussion with community partners and local experts
        11/16 – 6:00-8:00 – Lyndhurst Community Center
    • Communities Talk Town Hall Meeting to prevent Underage Drinking presented by Dr. Ted Farren – Wednesday, November 6th at the Bellefaire JCB.

Mrs. Betsa stated, if anyone is interested in attending any of the above events, please let me know and I will provide more information to you.  Mr. Williams will be attending the NOCCA Fall Forum.

Chairman Saponaro asked, are these events on our website?

Mrs. Betsa replied, yes.  All of the above events are website.

ADMINISTRATION:

  • Band Shell Structure – Grove Ampitheatre
    • Public Hearing November 14th at 7:00 p.m. in the Community Room
    • Legislation authorizing submittal of Application for the 2017
      Cuyahoga County Supplemental Grant Program

Ms. Wolgamuth reported, as you know, the Village applied for a Grant from Cuyahoga County for $50,000 to help defray the cost of a new Band Shell at The Grove.  A public meeting is required for this Grant Application.  It is scheduled for next Monday at 7:00 p.m. at the Community Room.  There has been a couple of changes to the Phases. They are going to include the secondary signage as part of Phase II and the permanent signage on SOM Center Road will be included in Phase I but as an Alternate so that we have time for more discussion about whether or not we want an LED and what the cost is before we move forward with that.

FINANCE DEPARTMENT:

  • 2017 Health Plan Renewal – Update on County Health Plan

Mr. Wynne stated, as previously reported, we received our increase from the County for the health plan.  It came in at 24%.  Increases in general from the County ranged from a low of 14% to a high of 46% depending upon the community and their loss ratios. We contested our increase and with the help of our insurance consultants, we got them to reduce it from 24% down to 14% which is about a $90,000 reduction in premiums from what we originally anticipated.  We have agreed to accept that with them.

The Healthcare Task Force will be meeting with our health insurance consultants on Thursday to review other avenues to pursue to reduce our costs with the way we had helped employees fund their portion of deductibles with the high deductible plans.

LAW DIRECTOR:

  • Legislation – Stormwater Project Agreement with the Northeast Ohio Regional Sewer District

Mr. Guidetti reported, this is legislation for an agreement that combines a Village project for the connection of a trail along Beecher’s Brook along with a project that the NEORSD is going to perform.  It provides the NEORSD to do the design work and the remainder of the project is the Village.

Chairman Saponaro asked, you are talking about the Regional Sewer District?

Mr. Guidetti replied, correct, the Northeast Ohio Regional Sewer District.  There is also a provision for the Village to reimburse the District for the Village’s portion of the project.

PARKS & RECREATION:

  • Bid Results:  Parkview Pool – Heater Room Addition and Filter Replacement

Mr. Thomas reported, we received 4 bids for the Parkview Pool Heater Room Addition and the filtration system.  We will be making a recommendation to Council on November 21st.

POLICE DEPARTMENT:

  • Purchase of two 2017 Dodge Chargers (Greve Chrysler Jeep Dodge - $45,276)

Chief Edelman stated, I am seeking approval from Council to purchase two new police cars.  I have two cars that are reaching the end of their usable life and I would like to cycle them out at the end of the next year.

SERVICE DEPARTMENT:

  • Lights for tunnel by swimming pool (Shannon Electric - $13,050)

Mr. Metzung reported, I received quotes to light the two tunnels under SOM Center Road on our bike paths.

ANY OTHER MATTERS:

Council President Saponaro asked, is there any other matter before Council?

Mr. Thomas stated, I have some very good news. You know that we applied for a Natureworks Grant for our Intergenerational Park, specifically for tennis courts. Mayor Bodnar received a letter that we have received $91,000 to help build those tennis courts at our Intergenerational Park.

Council President Saponaro stated, fantastic.

Mr. Thomas added, Ted Esborn should be thanked for all of the hard work that he put into this.

Council President Saponaro stated, we will say it on the record. Thank you Ted for all of our efforts and the whole team.

Council President Saponaro asked, any other matters?

There were no further matters.

There being no further matters, the meeting concluded at 8:25 p.m.