Caucus - October 3rd 2016

MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall
Monday, October 3, 2016 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, October 3, 2016 at Mayfield Village Civic Hall.  Council President Saponaro called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro, and Mr. Williams

Also Present: Mayor Bodnar, Mr. Diemert, Mr. Wynne, Mr. Cappello, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

Absent: Dr. Parker

ADMINISTRATION:

  • Flooring replacement – Civic Hall

Ms. Wolgamuth stated, I don’t think there is anyone who would disagree that the flooring in here needs to be redone.  John Marrelli has started to seek quotes for carpet tiles.  We don’t have any pricing yet.  If we get that in the next week or two, hopefully, we will have it on the October Council agenda.  If not, we will have to push it to November.

Council President Saponaro stated, see if you can come up with a budget so we can get a not to exceed if we want to do that sooner because I know November is your timing to get it done, right?

Mr. Marrelli replied, as soon as I get a price from someone.  I have three contractors pricing out two different kinds of carpet.  As soon as I get some pricing, we can figure out what our budget should be.

Council President Saponaro stated, okay, very good.  Anything else to add?

Mr. Jerome asked, a pattern?

Ms. Wolgamuth replied, the samples we have gotten so far are a pattern and we thought we would rotate the tiles to break it up a little bit.

CLERK OF COUNCIL:

  • Upcoming events

Mrs. Betsa reported on the following upcoming events:

  • Thursday, October 6th – NOACA 16th Annual Meeting.  As of now, Steve Jerome and George Williams will be attending.  If anyone else would like to attend, please let me know.
  • Saturday, October 15th – Hillcrest Council of Councils.  Kent Scarrett, Executive Director of the Ohio Municipal League will be presenting.  He is very excited to get around all of the parts of the State of Ohio to explain the improvements that the OML has made since he started as Executive Director. Their website is a lot easier to navigate and includes a lot more information.

FINANCE DEPARTMENT:

  • 2017 Health Plan Renewal

Mr. Wynne reported, I shared with Council last week a copy of the article that appeared in cleveland.com as well as The Plain Dealer that talked about some of the audit findings for the state of the County Health Plan where they uncovered about a $10 million shortage in their reserves based upon the experience of the Plan since it started.  We got our increase for 2017 which is currently at 24%.  It is based upon the results of the County Plan as well as the experience of our group.  It sounds like a lot for this year.  24% equates to about $230,000 but if you take a look at our participation in the Plan since we started, we got increases of 0%, 0%, 1.5%, 13% and now 24%.  So on a cumulative basis, the average annual increase is about 7.25% which is still significantly below the trend of that industry throughout the country. So it still shows that joining a larger plan with larger group purchasing is the route to go.  Whether the route is to stay with this Plan or not is a different story.  We are evaluating other options. The Health Care Task Force will be getting together to review those options before we come back to Council with a final recommendation.

  • Gas Endorsement Program - NOPEC

Mrs. Betsa reported, any gas accounts that Mayfield Village has with usage that went over 500 mcf annually no longer qualifies for NOPEC’s gas aggregation program.  NOPEC has worked with NextEra Energy to come up with a gas endorsement program which would move those Village accounts that are over 500 mcf to be at the rate of $2.61 per mcf as opposed to the five accounts right now which are affected which are being charged anywhere between $3.35-4.79 per mcf depending upon which supplier we have been assigned to on those accounts.  NextEra Energy and NOPEC have prepared a Natural Gas Sales Agreement.  The Law Department has taken a look at this Agreement and prepared legislation for Council’s consideration at the October Regular Meeting so we can be put in this program by November and be able to realize a cost of only $2.61 per mcf.

LAW DEPARTMENT:

  • Legislation amending Chapter 1128 – Comprehensive Stormwater Management
  • Legislation amending Chapter 1129 – Erosion Sediment Control

Mr. Diemert stated, I will defer to Tom on this. Before I do, Planning Commission did approve the Conditional Use Permit this evening for Hattie Larlham.  That will be on your agenda at the next Council meeting and you will be filled in more detail then.

Mr. Cappello reported, the two Ordinances are modifications to existing Ordinances we have on the books.  The modifications are to be compliant with the current MPDES permit.  We had to modify them.  There was some additional recommendations from the Chagrin River Watershed Partners.  A lot of them we adopted.  They are Best Management Practices.  There are a few we decided not to, but otherwise, this is something we need to do to keep current.

Council President Saponaro asked, does anyone have any questions?

Mr. Jerome asked, this has to do with when there is construction projects and such?

Mr. Cappello replied, yes.

Mr. Jerome continued, and they have to be inspected by?

Mr. Cappello replied, for example, when they did the Mars Electric expansion over at 6655 Beta, they disturbed over an acre.  So that triggers a stormwater permit requirement to the EPA.  We review the stormwater calculations, detention and water quality.  The Cuyahoga County Soil and Water Conservation District will also look at the plans.  They are the ones who do the erosion and sediment control inspections for us.

Mr. Jerome stated, we talked about it before and I don’t know if we have gotten anywhere with it, but we have not gone after them for any of these costs, or are they paying for all of this?

Mr. Cappello asked, who?

Mr. Jerome replied, like Mars Electric.

Mr. Cappello replied, they pay for it. Basically the deposit is paid through it.  We are under contract with the Soil and Water.  They do the inspections.

Mr. Jerome asked, there’s nothing above and beyond where we are paying out of pocket for specific projects?

Mr. Cappello replied, no.  We recoup it.

ANY OTHER MATTER BEFORE COUNCIL:

Council President Saponaro asked, are there any other matters before Council?

Ms. Wolgamuth stated, just a quick reminder that the deadline for articles for the Voice of the Village is Friday.  The Appreciation Dinner is also Friday evening.  Also, the Taste of Hillcrest, which Mary Singer will receive the Community Service Award, is Thursday evening.  I do have a couple of extra tickets if anyone is interested.

Mr. Jerome stated, the Mayfield Area Chamber of Commerce is having their 4th Annual Pizza Bake-Off this Wednesday, October 5th from 5:00-8:00.  It’s $10 for adults.  Children 10 and under are free.  It will be at the Ross DeJohn Community Center.  They have a panel of esteemed judges for the Pizza Bake-Off.  They will be testing the local pizzas. Dr. Keith Kelly, Chief Fred Bittner of Mayfield Heights Police Department, Rick Smith, founder of RAK, which is Random Acts of Kindness and 5-time national pizza making champion, Jason Samosky of Samosky’s Pizza in Valley City, Ohio.  The proceeds benefit the Mayfield Area Chamber of Commerce Scholarship Fund and Mayfield students.  If anyone can attend, I would appreciate it.  I am not going to be able to go, but spread the word and let everyone know.  You get a bunch of good pizza for $10 and it supports a good cause.  Thank you.

Mayor Bodnar asked, do you have to buy tickets in advance, or can you buy them at the door?

Mr. Jerome replied, you buy them at the door.

Council President Saponaro asked, anything else?

There were no further matters.

There being no further matters, the meeting concluded at 8:10 p.m.