Caucus - May 2nd 2016
MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall
Monday, May 2, 2016 - 8:00 p.m.
The Council of Mayfield Village met in Caucus Session on Monday, May 2, 2016 at Mayfield Village Civic Hall. Council President Saponaro called the meeting to order at 8:00 p.m.
Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro and Mr. Williams
Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. Esborn, and Mrs. Betsa
Absent: Dr. Parker and Ms. Wolgamuth
- Wireless Environment Update
Mr. Esborn reported, we talked in Finance about the Incentive Grant Agreement with Wireless Environment. David Levine is here. He is the CEO of Wireless Environment and I would like to invite Mr. Levine up to the podium to introduce himself and his company and just a little bit about the process that they have been going through looking to relocate to 600 Beta. David, Mr. Levine?
Thank you very much. I really appreciate the opportunity to be here.
Chairman Saponaro asked, can you just state your name and your company?
David Levine, CEO of Wireless Environment, LLC.
Chairman Saponaro stated, thank you.
Wireless Environment was started in 2006. If you go to a hotel, you open a closet door and a light goes on. I wanted that in my house. I thought that would be a great thing for everyone to have so I started looking at how to do that and the LEDs were just becoming popular at that point and the best way to do it we decided was motion sensor LEDs and batteries and we created this product line and since 2006 the product line known as Mr. Beams has propelled our company to one of the fastest growing companies in all of Ohio. In fact, we made the Ink, we were just outside of Ink 500. We were 531 two years ago. The company continues to grow. We are doubling approximately every 20 months.
Our latest products are very bright spotlights that you can attach to a tree. If you let your dog out at night, when it walks by it activates this motion sensor that goes on for 30 seconds and then it goes off. These lights are anywhere from $10 to $40 and we just had our big trade show and we are known as the most innovative lighting company by Home Depot, Lowe’s, Amazon, Ace.
The company is very Cleveland. In a sense it’s scrappy. We are not fancy. If you came to our office, we are in Solon right now, you would say, how are they doing what they are doing with so few people? We don’t get a lot of publicity even in town but we have a really energetic group of young people who have a good time, work hard, and we are very proud of what we are doing.
Council President Saponaro stated, fantastic. If we can answer any questions for you, we are happy to do that, but we are glad to give you an opportunity to come and speak with us and we are excited for an opportunity for you to come into the Village potentially. Thank you.
Mr. Esborn stated, I will jump in real quick and just say that one of the reasons that I am glad that David was able to come and talk with us today is it’s always as you know from working with businesses with incentive grants before, it’s always a challenge to sort of get the timing right with where a company is in their process and where we are in approving an Incentive Grant Agreement. So I was just talking to David and it sounds like Wireless Environment is right there at the finish line and so I think something just sort of for Council to think about, what we are trying to find a good way to just sort of, we’re, the agreement I think will be in front of Council for approval this month but I think we’re sort of trying to work with Wireless Environment if there’s a way for them, if they sign their Lease with some sort of contingency or clause based on signing the agreement with us. It’s something that we are just looking for some solutions to.
Council President Saponaro stated, so the process as it goes through is the legislation comes through Council and it goes through our Finance and it’s gone through. We are talking about it now. We are going to talk about it. We talked about it in Finance and then on May 16th that is when we, these are not voting meetings so we can’t vote at these meetings so then on the 16th if anyone has any questions or whatever they will be brought up now. Legal will look at it if there’s any language stuff which I know you have been working out between attorneys. That seems to be pretty much right where it needs to be or close to it. And then we will just go through the approval process. On the 16th, barring anything extraordinary, I certainly don’t think that there’s any reason why this Council would not be inclined to vote in favor of that. I can’t say yes we are going to do it or no we are not. That wouldn’t be appropriate. But I think it is a very positive thing that the Village is looking at it. It will be on the agenda on the 16th.
Mr. Levine said thank you. I think we would be a good community partner. We have a very entrepreneurial spirit. People find our company will form other companies. I think this is a great location. Good access. Good people. Good amenities. My kids play soccer right up the street. They go to Sky Zone all the time. It’s just a nice, it’s a really good place for us and we would love to be a part of it and be a contributing member of the Village.
Council President Saponaro stated, fantastic. Great. Thank you so much.
Mr. Marrie stated, okay, thank you
Mr. Esborn stated, one more question real quick. Can you talk just a little bit about some of the things that are going to be happening at 600 Beta with your relocation there? Like some of the things that the owners are doing to the building?
Mr. Levine replied, oh sure. As you probably know, that building has been empty for more than 10 years and it’s a little bit of an eyesore. We are going to add bigger windows to the building. They are going to repave it. They are going to landscape it. This is as soon as we commit to it. We are going to take 51,000 square feet. 6,000 will be nice office space. We are going to move the dock. If it passes, we want to put our brand Mr. Beams which is becoming a pretty popular brand, a sign that you can see from 271. That’s it.
We are putting in a shower. A lot of people like to run and bike during the lunch hour. We will be doing a lot of that also.
Council President Saponaro stated, great. Thank you.
Mr. Williams said, great.
Council President Saponaro asked, does anybody have any questions?
Mr. Jerome stated, I have heard of the company. You are doing good so far.
Mr. Levine stated, thank you.
Mr. Jerome stated, get your name out there. Thank you for coming in.
Mr. Marrie stated, thank you for coming in.
Mr. Levine stated, thank you very much.
Council President Saponaro stated, thank you. So, we’ve got the agreement that’s in front of us. Does anyone have any questions, comments? I know we talked about it in Finance. Anything new that anyone wants to bring up on the floor?
There was no further comments.
Council President Saponaro stated, we will move to Finance and to our Regular Council meeting for voting.
- Additional Furnishings at the Community Room
Mr. Marrelli showed samples. There’s the rug. That’s the rug that was chosen. Here’s a piece of concrete furniture. Here’s the fabric for the chairs outside. Here’s a whole display of all of the furnishings that are picked out over time. At this point if we can get Council to approve the expenditures, we can order them.
Council President Saponaro asked, does anybody have any questions on that?
There were none.
CLERK OF COUNCIL:
- Upcoming Events
Mrs. Betsa reminded everyone that Shred Day is Saturday May 14th from 9:00-12:00. There will be cones set up to help out with the traffic pattern. The Civil Service physical agility portion for the Patrol Officer Class C exam is scheduled for the 14th. I received a notice Friday afternoon from Hillcrest Council of Councils of their next meeting on the 14th. Their topic was changes in OPERS. I received notification this morning that that cancelled. They are going to try to reschedule toward the end of the month. Also, reminder to let me know if you wish to attend the Ethics training sessions on June 1st and 2nd or House Bill 9 Training on the 27th.
Council President Saponaro asked, that’s held here, correct?
Mrs. Betsa replied, yes, that’s held here.
Council President Saponaro asked, any questions?
Mrs. Mills asked, Joe, can we talk about the Pancake Breakfast?
Council President Saponaro replied, yes.
Mrs. Mills stated, I had an e-mail from Danielle and she is in need of some additional workers so maybe some of you people that already signed up to work could extend your hours for her so we can serve all these millions of people coming.
Mr. Thomas stated, I have a list of all the people helping. Mayor Bodnar is helping from 8:30-9:30 serving pancakes. Mr. Marquardt from 8:30-9:30 cooking pancakes. Dr. Parker 8:30-9:30 cooking pancakes. Mr. Saponaro is 8:30-9:30 cooking pancakes.
Council President Saponaro stated, actually I am working at 7:30 as well because I told her I would fire up the grills and get them going.
Mr. Thomas stated, 7:30, thank you.
Mr. Marrie stated, it’s time and a half, Joe.
Mr. Thomas stated, it’s time and a half, right. Mr. Marrie is 8:30-9:30. Patsy Mills and Art is 10:30-12:30 cooking pancakes.
Mrs. Mills stated, no, I am all day. It’s just Art.
Mr. Thomas stated, I will put all day. Mr. Diemert and Vic is 10:30-11:30 cooking pancakes,
Mr. Diemert stated, and we added Kimberly to serve coffee to fill in that spot.
Mr. Thomas stated, great.
Mrs. Mills said, well.
Mr. Thomas asked, 10:30-11:30?
Mr. Diemert replied, yes.
Mr. Thomas stated, and last but not least, Mr. Williams from 8:30-9:30 and then 9:30 to 10:30 as a cashier. Thank you.
Mayor Bodnar stated, and Bill, I added three people from 9:30-10:30. I extended my shift by an hour and added my daughter and son-in-law.
Mr. Thomas stated, okay great. I will let her know.
Mr. .Jerome stated, I am on there too, Bill, so don’t forget me. I don’t want people thinking I’m not going to be there. Go to the next page.
Mr. Thomas asked, what are your hours?
Mr. Jerome replied, I think I am doing refills from 10:30-12:30 with Mary Murphy.
Mr. Thomas stated, okay. Thank you.
Council President Saponaro stated, okay. Thanks Bill. I do want to follow up on, on Friday I was privileged to be at Center School to be a part of the Arbor Day Celebration. Doug, is it third graders were not there, just the kindergarten, 1st, 2nd and 4th?
Mr. Metzung replied, kindergarten, 2nd and then they have the four readers who were 4th graders.
Council President Saponaro stated, okay, gotcha. So a tree was planted out by the trailhead and in the back of the school property and I got to say, the Garden Club is amazing. I don’t know if people realize. This group of, I am going to say women, but are there men?
Mrs. Mills replied, no men. We can’t recruit any men. You can join.
Council President Saponaro stated, okay. So this group of women is outstanding. They do a lot of really good things for our community as well as Doug and Frank Stupczky and Scott Sipos and who’s the other gentleman that was there?
Mr. Jerome replied, Christopher Regan.
Mr. Metzung replied, Christopher Regan.
Council President Saponaro stated, Christopher Regan. They are wonderful with these kids. It was wonderful to see them be a part of it and I know that Bill Thomas was there, myself, Tommy was there and Steve and George and Ted and Patsy of course and Doug and I can’t remember, if anyone else was there I apologize but anyways it was wonderful and I hope that next year what we can do is kind of time it where we can hold off the Voice of the Village and put some of the stuff from what the kids create and the poems and stuff like that as part of the Voice of the Village because I think that would be really cute for them to go out to other people that work really hard on it. Super, wonderful school. The Principal and the Vice-Principal and Mr. Diemert. We are very lucky to have such a good school system.
Mrs. Mills added, and Superintendent Kelly was also there.
Council President Saponaro stated, right. Superintendent Kelly was there as well. I wanted to bring that up. Patsy and Bill stole my thunder on the pancake breakfast so I won’t talk about that.
- Request for additional contingency funds – Mayfield Village Community Building
(Then Design – not to exceed $50,000).
Council President Saponaro stated, this is actually not to exceed $75,000.
Mr. Wynne stated, also, it will not be ThenDesign. It will be Seitz Builders, the contractor for the Community Room.
Mr. Jerome asked, where are we at with the straw poll?
Council President Saponaro stated, we are able to do that.
Mr. Wynne stated, just to give everybody a brief overview. Typically when we do a project, if it is a road project or a construction project, when we go out to bid we always factor in a 10% contingency for unforeseen items that might develop or modifications that we might want to make as the process moves forward.
For this particular project, we went from the initial planning stages of maybe looking at just refurbishing the existing Community Room to building a new one. We went to bid initially. We received no bids that were within the scope of what we had to do and we had to turn them all down and we made a decision to reduce the amount of the contingency pool to the second round of bidding to make sure that when the bids came in we were within the parameters set by law as to what bids we could accept or reject. Typically we would have had a contingency on this of $180,000-200,000. Our contingency was actually only $93,000, $13,000 for utility work and $80,000 for other items discretionary that might come up as the process moved forward. Of that $93,000, we have about $3,000 left.
We became aware of a significant problem with the sanitary and stormwater sewer connections that needs to be addressed immediately. It’s about $22,500 and the project for the past week really hasn’t moved forward from a utility standpoint until we have some kind of consensus as to whether we are willing to take on these additional contingency funds. So what we are requesting is to have that not to exceed number be $75,000. We know $22,500 of it is already spoken for already with the work that needs to be done with the sanitary and stormwater movement. Ideally we hope to use none of the balance of it but we want to have it available in case something does pop up in the field and we can address it immediately and keep the project moving forward so that it is completed on time and on schedule.
Council President Saponaro stated, part of what we need in order to keep the project going is I know that the Finance Director has asked for a straw poll or consensus regarding the request for additional contingency funds not to exceed $75,000 for the Mayfield Village Community building so if any of the Council is inclined to agree with that if you could just show your consensus.
Mr. Jerome stated, approve.
Mr. Marrie stated, approve.
Mr. Williams stated, approve.
Council President Saponaro stated, okay, approve, Mr. Williams, approve Mr. Marrie, Mr. Jerome approve, Mr. Marquardt, Mrs. Mills and I approve as well. A straw poll means that it is just, they are able to move forward on it. It will have to go through the normal process. You will see it back on the agenda for Council meeting on the 16th so that it gets approved formally.
Mr. Wynne stated, that will be the formal actual change order to the existing contract to increase that line item.
Council President Saponaro stated, yes, right. This is not a voting meeting, so we cannot vote but we can certainly get a consensus or a feel for things.
Mr. Jerome stated, and also it’s not something that we move to all the time to do a straw poll but when we need it to move something forward like this is when we need it.
Council President Saponaro agreed. To keep on track.
Mr. Diemert stated, and there are some contractual issues so the change order is going to have some conditions where we are going to reserve the right to go after any contractors who may have made mistakes that resulted in any of this cost.
Council President Saponaro stated, very good. Did everyone hear that? Yes? Good. Thank you Joe.
Chief Carcioppolo stated, just an update over the last two weeks. Our department responded to 35 emergency medical calls, 4 fire calls. There were 9 fire safety inspections completed. Three car seat installs. One EMS drill and six fire drills that we completed.
Three of the six fire drills were conducted in Mayfield Heights with other surrounding departments because they have a house we are going to be using for live fire training which doesn’t come up that frequently so three of those drills we had members there doing more advanced rescue training in a house that is set to be destroyed and we will be doing a live fire there on Thursday because we don’t get to do a lot of live fire training.
We did last week Friday we did a mock crash at the High School which hasn’t been done since 2011. So with the assistance of Mayfield High School, Highland Heights Fire, Mayfield Heights Fire, Gates Mills Fire Mayfield Village Police, the Cleveland Clinic, Ken’s Auto and DiCicco Funeral Home, we were able to reestablish the mock accident at the High School. It can be viewed on youtube.com. If you search for Mayfield High School Mock Crash it will show up. The High School students put together a video that led up to the actual accident. The first portion was shown in the theater. The kids were brought out to the parking lot where we had two vehicles with other students from the Junior and Senior class moulaged and makeup and we reenacted a response and transportation and the plot of the story was two twin brothers, one was texting, one was drinking and they ended up going to meet at the High School. You can see the whole video on YouTube if you look at it. All those agencies helped out. I want to thank Al because he helped a lot with the cars and prepping the vehicles to make them safe for the kids.
So that’s that and whatever agenda items you want to talk about we can talk about.
Mr. Marrie asked, Chief, did the whole High School go out on this?
Chief Carcioppolo replied, no. Only the Junior and the Senior class actually go out to watch it. We used to do it every other year but then it just kind of fell by the wayside so we wanted to restart it so we did that this year.
Mr. Marrie stated, okay. Thank you. I think it’s a great idea.
Council President Saponaro stated, I do too.
- Bid Results – Installation of Diesel Exhaust Ventilation System
(Hastings Air Energy Control, Inc. - $60,892.69 – Straw Vote Approved 4/26/16)
Chief Carcioppolo reported, the Diesel Exhaust system in our building was moved from the old station. The company that built it went out of business about 20 years ago. We were able to obtain parts for it from other departments that switched our systems out so we have been band aiding our system with these old parts for a long time. Those parts became scarce. The system started breaking down. We called out companies to look at repairing it but the companies won’t touch it because it’s not their system and we had to make a move to replace it so we did go out to bid on it and the bid came in so we are going to put a new system in. If I can answer any questions about that if anyone has any. Does anyone have any questions?
There were none.
- Annual renewal fee – Hillcrest Technical Rescue Team (HTRT) and Hillcrest Mobile Air Unit (HMAU) (City of Mayfield Heights - $5,000)
Chief Carcioppolo stated, all of us in the Hillcrest area form a Technical Rescue Team. All of the members have special rescue training, high and low angled rope rescue, water rescue, confined space, trench rescue, structural collapse. It was established in 1997. All of the different areas because of that special rescue training and equipment costs too much money for each City to absorb. We have a regional team that takes care of that so all of the municipalities involved contribute $5,000 a year and that goes to maintaining the equipment and purchasing new equipment.
Mr. Jerome asked, what were you guys doing before 1997? Kind of just seat of your pants?
Chief Carcioppolo replied, I don’t know because I was in high school. There’s always been a technical rescue identified and it would just be more makeshift. Guys would do it on shift. You would kind of run the risk of hoping that if someone was going to attempt to do that that they knew what they were doing.
Mr. Jerome asked, so this just made it safer for rescuing or our employees? Absolutely.
Chief Carcioppolo replied, it’s for residents.
Mr. Jerome stated, for people rescuing the residents, the employees, it’s all around a good program. Can you maybe, you said you were going to get back to us with more information, can we get some numbers that over the years the rescues that had to be performed?
Chief Carcioppolo replied, I can try to get you that.
Mr. Jerome stated, something.
Chief Carcioppolo stated, something. I will get an annual report I can give you.
Mr. Jerome stated. Okay. Thank you.
Council President Saponaro stated, if you can get it to Mary Beth she can provide it in our packets. That would be wonderful.
Chief Carcioppolo stated, yes, that’s fine.
Council President Saponaro stated, very good. Anything else?
Chief Carcioppolo stated, I think that’s it.
Mr. Diemert stated, Mr. President, Council all got a copy from the Division of Liquor Control. There’s a change of ownership of the liquor permit from the former Fisher’s Tavern. So you have the option if you want to object to this or ask for a hearing on it. If you want a hearing on it you have the option of doing that. Normally when it’s a transfer, there’s not any problems unless there’s been a school built next door to it or something new like that. If no one has any objections, Mary Beth will just sign this and send it back.
Council President Saponaro asked, does anybody have any questions or concerns?
There were none.
Council President Saponaro asked, anything else?
Mr. Diemert replied, that’s it.
PARKS AND RECREATION:
- Parkview Pool Filtration/Heater Room (MELD Architects - $22,200.00)
Mr. Thomas stated, besides the two memos you received again on March 31st and April 15th my thought tonight was to answer all of your questions concerning our heater and boiler room.
When Parkview Pool was built 18 years ago, not many architects or municipalities realized the damage chemicals would have on the boiler system if it was placed in the same building.
We have made many cosmetic improvements to Parkview Pool over the years such as new lounge chairs, umbrellas, concession tables, painting it, replacing poured in place rubber surface around the play areas, reconditioning our preschool turtle, new diving boards and refurbishing the slide.
The new sand filters and recommended heater is truly the first major project we have done to Parkview in the last 18 years. The Service, the Building and the Recreation Department feel very strongly about the need to have this project completed by November. In order to meet that deadline, there’s a great deal of planning that must begin before construction on September 1st. Our thought was with Council planning night I would have a guest speaker on the airflow and the concern of corrosion on our boilers. Our guest is Josh Ptak, Aquatics Facility Manager for SPIRES Institute. After his short presentation, you can ask questions to Josh.
Then our recommended architects, MELD, the partners of Ed Parker and Mike Wellman are here and they will speak on the overall project and what needs to be done. If you have any questions, please ask them tonight.
Finally, I wanted to let you know that from our limited warranty for our boilers it states under exclusions this warranty does not cover failures or malfunctions resulting from number 9, chemical contamination of combustion air. So I want to have Josh come up and talk for a few minutes and if anybody has any questions concerning the heater room please ask them of Josh.
My name is Josh Ptak. I have been the product facility manager at SPIRE Institute for the past 4 years and 9 months. Prior to that, I was on the water park maintenance team at Kalahari Resorts for 2 years and prior to that, I worked for the City of Twinsburg Parks and Recreation Department on their aquatics team.
Bill came out for our annual aquatics roundtable that is put on by Northeast Ohio. During the tour, one of the things that came up, the aquatics center at SPIRE opened in September of 2011. Since then we actually are in the process now of replacing a $12,000 pool heater due to poor installation. What happened was the inside of the mechanical room ventilation, some of the people that were installing a fan decided that it’s okay. This is more of an open space so they put the fan in that location. Upon doing so, it caused the boiler to suck in the contaminated air from the pump room. The inside of the boiler actually burnt through the back of the unit and almost caught the building on fire. It gives you a little bit of an idea that you don’t really see but the inside of the heater, the back side of the burner is rusted through and it burnt a foot and a half by six inch hole in the back of the boiler overnight. I received a phone call and the inside of the pump room was glowing orange.
Combustion air has a major effect on units like this. It starts with what chlorine does to metal. It creates rust. The rust after time burns through and causes more damage to the unit and then you end up replacing a unit after four years. Boiler companies know this and that’s why they put it in their installation, how you’re supposed to install the unit, where you’re supposed to install the unit, where fans are supposed to be, and that’s why that item isn’t covered under their warranties.
Kalahari Resorts, their pool heaters are located on the fourth floor of the resort and they have a heat exchanger that is down in the mechanical room, something that doesn’t require air flow from contaminated air. It’s an issue that people know about but they try and avoid by saying you need to install stuff with certain distances around it, certain ventilation away from it or else you are going to run into a situation similar to what we ran into at SPIRE, a ventilation company going, well, this is more of an open space, we’ll put the fan here and then the heater being installed to spec and chlorinated and acidic air being sucked into the unit and causing premature failure.
Council President Saponaro stated, thank you. We appreciate that because there’s been a lot of questions that have come up.
Mr. Ptak said, no problem.
Council President Saponaro stated, even for the benefit of any Council that can’t be here, the minutes will reflect what you have said which is important for us to understand. Does anyone here have any questions for Mr. Ptak?
Mr. Jerome asked, I have one question, you have been experienced with commercial applications which is much different, what is the possibility of the heater being placed outside as opposed to being in a structure? What is the difference between a residential dwelling that has pool heater outside of any structure and the commercial needing it to be in a structure?
Mr. Ptak replied, it comes back down to the elements. A unit like this runs a lot more than a residential unit. It comes down to the pool size. The size of the unit to heat the pool, the number of btu’s, for example the pool heater at SPIRE for a small pool that’s 117,000 gallons runs at 1 million btu’s and then our large competition pool which is a million gallons of water has two heaters at 4 million btu’s. When you put a unit of that size outside, you run the risk of the elements. Air flow is a small part of it, but there’s the electrical components to the heater and elements that could affect those electrical components. You need to replace those. The part of it that you run into is that you don’t want those elements to start to show wear and tear on the units after 10 years. The combustion air can cause damage to the unit after three or four years. The elements can start to show after 10 years. These units if properly taken care of can work for 20 years. The diabetes camp, Camp Ho Mita Koda replaced all their filtration equipment except for the heater and that pool was built in 1982. The heater is still running effectively. The reason why they didn’t go with a different unit is because they would have sized something smaller and it’s very easy to heat the pool up quickly.
Mr. Jerome asked, is that how theirs is set up, a completely separate room?
Mr. Ptak replied, yes.
Mr. Jerome stated, okay.
Mr. Ptak stated, it comes down to when you have this unit you want it to last beyond the life of the pool without having to do any major repairs. It comes down to burners alone for a unit sized for our pool was $2,200 for just burners. Just a metal tube about yay big and that’s something that fails. It’s to protect the longevity of the unit.
Council President Saponaro asked, anybody else?
Mr. Marrie stated, thank you.
Council President Saponaro stated, thank you very much. Very informative. We really appreciate you taking the time to come out.
Mr. Jerome stated, thank you.
Mr. Thomas asked, Ed and Mike?
Many of you know me with my involvement with the Community Room and my appointment to the Architectural Review Board. I am here today representing a new company that has started in 2016, MELD Architects and I am here with my business partner Mike Wellman.
Just to briefly tell you about my career, I basically have been in 14 or 15 years of public work from public housing, municipal projects, education. Most of my career I have been in public work so I understand a lot of the codes and requirements for bidding multiple manufacturers not being proprietary and the ins and outs of public projects.
I am here tonight because I was contacted for the pool to take a look at it and see what was needed to move the heaters. I would like to say that I was the one who saw the problem, but I’m not. I am just the person who was asked to assist with solving the problem. I put my proposal together. I think it might have shocked at first and then was asked to write a request for proposal for other architects to bid against my bid. I did that and we came in as the low bidder and we are ready to go.
As Bill Thomas mentioned, in order to get this project going by September 1st, we would like to have about 30 days of bidding so if you work back from that, that puts us into July. It’s not going to get voted on at this meeting. It’s getting voted at the next meeting. You are talking about two and a half months’ max for us to get this project going. So we are definitely seeking approval as soon as possible and we are ready to go on this project. Does anyone have any questions?
Council President Saponaro asked, any questions from anybody?
Mr. Marrie stated, no. Thank you.
Chief Edelman stated, real quick. I just wanted to tell everyone I am grateful for your patience in driving down Wilson Mills for the last week and hopefully the work will be done within the next few days, Tommy?
Mr. Cappello replied, I would say that.
Mr. Metzung stated, I hope to say by Thursday it will be cleaned up.
Chief Edelman stated, thank you very much.
Mr. Metzung stated, in that regard to Wilson Mills, I’d hate to pile on with the CAVS game, but we were very fortunate not to report that we had to have a broken sewer repaired but we were fortunate to have the County come out very timely to repair that sewer on Wilson Mills to have the water department send representatives out to make a shut off from the old Community room that needed to be done before the road could be repaired and then to have the road crew follow that up, all within less than a week is pretty phenomenal. That was perfectly timed. That was a very good thing. Other than that, I have nothing further.
Council President Saponaro stated, very good.
IN COMMITTEE (STATUS):
Council President Saponaro asked, any In Committee status reports for items that need to be addressed now and cannot wait for regular Council? No? Okay.
Mr. Jerome stated, I guess not.
Council President Saponaro stated, well, I mean, you know. Either you can give your report at Council or you can give it here, but I am talking about In Committee Status like we need to deal with it before the next meeting.
Mr. Marrie stated, no.
Mr. Jerome stated, no, I was just going to mention that at Safety and Service we discussed the possibility of solar panels on the Service garage roof. I am looking into more information on that and we will get back to Council with that. Thank you.
Council President Saponaro stated, very good.
ANY OTHER MATTER BEFORE COUNCIL
Council President Saponaro asked, are there any other matters before Council?
Mr. Wynne stated, just one quick item that I forgot to mention in my report, so I apologize. But on Monday, May 23rd will be our Annual Town Hall meeting where the Mayor and I will give our update on the Village’s finances and our budget for this year as well as capital project plans. It will be on Monday the 23rd at 7:00 p.m. in the auditorium.
Council President Saponaro stated, okay. Anything else?
There were no further matters.
There being no further matters, the meeting concluded at 8:40 p.m.