Caucus - June 6th 2016
MINUTES OF A COUNCIL CAUCUS
Mayfield Village Civic Hall
Monday, June 6, 2016 - 8:00 p.m.
The Council of Mayfield Village met in Caucus Session on Monday, June 6, 2016 at Mayfield Village Civic Hall. Council President Saponaro called the meeting to order at 8:00 p.m.
ROLL CALL: Present: Mr. Marquardt, Mr. Marrie, Mrs. Mills, Mr. Saponaro, and Mr. Williams
Also Present: Mayor Bodnar, Mr. Wynne, Mr. Diemert, Chief Edelman, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa
Absent: Dr. Parker, Mr. Jerome, Mr. Cappello, and Mr. Esborn
Council President Saponaro stated, Mr. Jerome could not be here and just wanted to tell us that he is out of the country but he will be returning for the next meeting.
- LED signs for Civic Center driveway and corner of Wilson Mills and SOM
Ms. Wolgamuth stated, we had been talking about doing LED signs at the corner of Wilson Mills and SOM to replace the marquee and also another LED at the Civic Center driveway and I think at this point we have agreed to not do an LED at the driveway and only do one at the marquee. We were afraid that it just might be overkill to have that many LED’s in close proximity so we will be preparing bid specs and if all goes well we should be bringing the bid results back to Council in July.
Council President Saponaro stated, and then of course in your memo you had said about going to the place where everyone’s used to receiving the information. It just made the most sense so people don’t have to learn a new spot where it could be at. Does anyone have any questions, comments or anything to add?
There were no further comments.
- Showtime Sound - Sound Tech for The Grove – 2016 Season
Ms. Wolgamuth stated, this is the sound tech who has been working at The Grove for the last several seasons. He has given me the numbers for this year. It’s larger this year because we have more programs and we have asked them to do more work so they will be covering 21 events. The number looks to be about $9,300 so I will prepare a memo to Council and get it in your packets this week with some more detail.
- Depository Resolution
Mr. Wynne reported, Council is required every five years to pass a resolution authorizing the Finance Director to take Village funds and invest them in those institutions if they so desired to do so. They passed that Resolution in December of last year. I met with two other institutions this year that requested to be added to the list which I told them that we would do. It was Dollar Bank and Meeder Investment Management so all this Resolution is doing is just giving me the authorization to put Village funds with them if I feel that it is in the best interests of the Village.
Council President Saponaro asked, any questions or comments?
There were none.
- Brass handles (add on) Additional amount due of $133.00 for remodel – original approval to Bella’s Remodeling for $13,331.00 November 2015.
Council President Saponaro stated, this is the add-on for Bella’s Remodeling. Anything to add to it?
Chief Carcioppolo replied, no. There is nothing to add to it.
Council President Saponaro asked, this is to replace handles that did not coordinate with the rest of the building, is that correct?
Chief Carcioppolo replied, correct.
Council President Saponaro asked, does anyone have any questions?
There were none.
Council President Saponaro asked, anything else that you have?
Chief Carcioppolo stated, I just would like to report on the calls we have had over the last two weeks. We went on 53 EMS calls, 21 fire calls. There were 9 fire safety inspections completed and 7 car seat installations completed. One EMS drill was conducted and 6 fire training drills were conducted. We had 16 emergency callouts.
- Recent case regarding Open Meetings.
Mr. Diemert reported, there has been a new Supreme Court decision which should be finalized this week known as White v King. It had to do with the Open Meeting laws and some changes relative to the use of e-mails and the internet and the different kinds of communications between elected officials. So we are waiting for it to be finalized because sometimes they will change the actual language a little bit. But it’s about done and I will be sending out a summary for all of that within the next week or so about any changes that would impact us and overall.
Council President Saponaro stated, that would be great, especially in light of the fact that I know that a lot of times in communities there is communication that is going on which seemingly is between only two parties but in actuality it’s linking all of Council together which is then being exposed to the Open Meeting rules.
Mr. Diemert stated, and I am trying to make it so that it will work in our everyday atmosphere of your communications so that we can come up with some guidelines for ourselves that would be workable.
Council President Saponaro stated, thank you.
- Legislation amending Resolution 2015-10 changing the Fund Name of “Mayfield Community Improvement Corporation Fund” to “Mayfield Economic Development Fund”, authorizing the deposit of funds into such account, and merging all related funds.
Mr. Diemert stated, we have legislation coming in to change one of the fundings. It was previously called the Community Improvement Corporation or the CIC and it confused the auditors in that it is a 501(c)(3) that we have by the same name. That 501(c)(3), if it were to handle public funds is supposed to have a separate audit. Of course our Finance Director didn’t want to spend more of your money on doing something like that so he wisely took offense to them suggesting a separate audit of that and I got together with the Assistant Attorney General that is advising the Auditor’s office and we came up with a modification and assurances to them that we do not put funds actually into that 501(c)(3). So to make it clear for the next audit, we want to change the name of that Fund so it doesn’t reflect the same name as the 501(c)(3) that we have and that’s pretty much all. This does is not changing anything other than the name.
Council President Saponaro asked, anybody have any questions on that?
There were none.
- Legislation amending Codified Ordinance Chapter 155 relative to the Senior Center and Community Room building
Mr. Diemert stated, Chapter 145 is just the Senior Center Rules, Regulations and the way we are going to operate that. Any other comments or suggestions you might have for changes on that are certainly welcome. It’s an ongoing process. It will be modified as time goes on during the years. It’s a document that amends what we had before to bring it up to our current usage and the way that we use it and the way we plan on using it in the new building.
Council President Saponaro asked, and that’s Chapter 155?
Mr. Diemert replied, correct.
Council President Saponaro stated, okay. Just to clarify that for the record. Very good. Anyone have any questions or comments on that?
There were none.
Mayor Bodnar stated, I have just a few brief comments. First of all I would like to commend Mary and Merv Singer for putting on another wonderful Memorial Day Service this year. They have done it for many many years and this year was once again a very fitting tribute to the men and women who gave their lives in service to our country so I commend them on that and thank them. Also, just this evening I had a meeting with Judge Bozza. She met with several other Mayors whose communities are within the jurisdiction of her Court and talked about some of the new directives that are coming out of the Department of Justice and talked about what the expectations were just to make sure we are dotting our i’s and crossing our t’s. It looks like we are doing that but it’s just something we will keep an eye on.
PARKS AND RECREATION:
- Round tables for concession stand (Bright Idea Shops - $6,000)
Mr. Thomas stated, we are in need of round tables for our concession area at Parkview Pool. Bright Idea Shop is the same company that we had when we purchased the picnic tables at our new picnic shelter for use there. That price is $5,898.40. That’s with shipping and handling and our discount that we would get and they also assemble the tables. We would not need to worry about assembling the tables.
Council President Saponaro asked, any questions?
There were none.
- Senior Services
- Senior Snow Removal – 2016-2017
Mr. Thomas stated, this is just our annual Senior Snow Removal Program bidding that we have to go out. I wanted to start the process now so Donna can start advertising to our seniors.
Council President Saponaro asked, any questions on that?
There were none.
Council President Saponaro asked, anything else?
Mr. Thomas stated, other than just reminding everyone that we have Cruise Night this Saturday at Progressive Campus II. We are looking forward to seeing everyone there.
Chief Edelman stated, we completed the testing process for the entry level patrolman’s position. The Civil Service Commission has certified the list of the top 10 names and provided that to the Mayor. I have made a recommendation to the Mayor as well for the person in the number 1 position who happens to be one of our part-time officers. We expect him to be sworn in at the June 20th Council meeting.
On another note, the Police Department recently acquired Naloxone kits. For those of you who don’t know what Naloxone is, it’s a drug that counteracts the effects of heroin overdoses. The Fire Department was very instrumental in getting us trained in this very recently. This past Memorial Day weekend, my officers who were working the midnight shift on two separate occasions had occasion to save the lives of two people who had overdosed on heroin with the use of these kits and CPR training they had gotten by the Fire Department.
Council President Saponaro stated, they are very thankful and we are glad that you are trained on it and we have this at our disposal. It’s just very sad that our community and all of these communities are so affected by this.
Chief Edelman stated, unfortunately it’s something that we have. I am happy that my officers were able to do it.
Council President Saponaro stated, I would love to see us do some sort of education because these drugs are not for any certain type of person. They run across the gamut of demographics, socioeconomics, it doesn’t really matter. It touches all these lives. Maybe we can do something as a community to put something out there. Put something on as a drug forum or something. Because it’s pervasive.
Mrs. Mills asked, don’t we have Narcotics Anonymous meetings here?
Council President Saponaro stated, I am sure we do.
Mrs. Mills replied, yes, we do.
Mr. Marrie stated, Joe, even if you don’t do the seminar, maybe the Police Department could send out with some other mailings a notice saying that the patrolman, police and fire are trained in this and it’s available in the case of an overdose.
Council President Saponaro stated, I am just saying that I think we should do something in our community. I will talk to the Mayor about it. I don’t want to put anyone on the spot. I am just saying I think our community is ripe to understand what the problem is. They probably already know about it to a certain extent but not realizing it’s in our backyard. We need to have the community address it.
Chief Edelman stated, that’s something we are looking into in. The Mayor and I and the Fire Chief have talked about this. It’s something we are looking into.
Mayor Bodnar stated, I got an e-mail, I think it was on Friday, the Northeast Ohio Mayors and Manager’s Association is putting on an informational seminar next week, I think it’s Friday. I will be out of town but I will, if the Mayors can’t go, we are invited to invite anyone who’s an employee of the Village, so I will forward that to you and Council and anybody who’s interested in going to register for that.
Council President Saponaro stated, terrific. That’s great. Thank you. Anything else?
Chief Edelman stated, end of report.
Council President Saponaro stated, terrific. Thank you for sharing that.
- Roof at Service garage
Mr. Metzung stated, Mr. Marrelli and I have been meeting with a couple of vendors for that. We are working out the best options and the best system to go with. We would hope to have that recommendation to Council to then prepare bids and go out to bid for the service garage roof at the next meeting.
- Purchase of multi-purpose hydraulic sprayer (Lamphear Supply - $14,255)
Mr. Metzung stated, our arborist is requesting a hydraulic sprayer pump that he can use to eject fertilizers into the root zones of our trees. It also can be used as a sprayer. It can be used as a watering piece of equipment. So in that regard it will have a lot of purposes that could be helpful to us. Right now, any time we go water a tree we have to have a gentleman with a CDL. That’s another piece of equipment we are looking to add in the Service Department.
- Memorandum of Understanding with Cuyahoga County Board of Health for 2016 Phase II Stormwater ($4,102)
Mr. Metzung stated, this is for them to come out and do our dryweather testing of our outfalls looking for any illicit discharges that we may have into our stormwater. This is a yearly event.
Council President Saponaro asked, what happens if they do find some illicit?
Mr. Metzung replied, we have to go find out where it is coming from.
Council President Saponaro asked, and then how does that, is that on us as a community or does it go back to them?
Mr. Metzung replied, we have to go back and find where it is coming from and make a correction. Typically, like we would get bad reports from the Eastgate/Meadowood area or the outfalls in the ravine so we can just report back saying, we understand, these are septic areas and they are being corrected at this time so when we find them in those areas we are able to report that back. Some of the others you have to go out and find out what is going on exactly.
Council President Saponaro asked, but the Village has to act as the enforcement or do we go back to the Board of Health?
Mr. Metzung replied, no. We are the enforcement. They just go out and do the testing and then do a sample if they see water coming out after it has been dry where there should be no water. They will do a sample of it to see what’s in the water. If it’s just clean water, that’s no big deal. If it’s got e-coli or something in it, then they will report that back. We get a big list at the end of the year telling us what was there. When it’s over a certain level, we are responsible to go find out what’s going on.
Council President Saponaro asked, and then you have a certain amount of time to remediate?
Mr. Metzung replied, yes.
Council President Saponaro stated, okay. Any questions on any of these from anybody?
There were none.
IN COMMITTEE STATUS:
Mrs. Mills stated, Danielle needs three more people for Cruise Night. She needs two to work collecting donations and giving out dash plates and one for selling t-shirts. If anybody in the audience is interested, see me and I will write your name in. Thank you.
ANY OTHER MATTER BEFORE COUNCIL
Council President Saponaro asked, are there any other matters before Council?
Mr. Marrie stated, I would like to throw something out on the table. I would like to throw out the suggestion that we name the new Community Room after Bruce Rinker. I would like to see a meeting or some kind of conversation go on and have a discussion on it, at least have a discussion on it, but I think that would be a very nice thing to do considering that he served so long and I think in my opinion has accomplished much.
Council President Saponaro stated, all right. Does anyone else have any comments, questions or discussion points?
There were none.
Council President Saponaro stated, finally, Happy Birthday to Bill Thomas. How old are you again today, 75?
Mr. Thomas replied, minus 10.
Council President Saponaro stated, Happy Birthday and Happy Anniversary to Tommy and Carole who spent their 60th in beautiful exotic Maui so God Bless You and many more years to come.
Mr. Marrie stated, thank you.
Mrs. Mills stated, and Mayor Bodnar is a grandmother.
Council President Saponaro stated, that’s right. Congratulations to Mayor Bodnar for Leona Rose who is her new granddaughter.
Mayor Bodnar stated, and belated Happy Birthday to Joe Diemert who had a birthday two days before my granddaughter was born.
Council President Saponaro stated, these are the things we like to report on. Anything else?
There were no further matters.
There being no further matters, the meeting concluded at 8:17 p.m.
Mary E. Betsa, CMC
Clerk of Council