Caucus - June 1st 2015

MINUTES OF A COUNCIL CAUCUS
Mayfield
Village Civic Hall
Monday, June 1, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, June 1, 2015 at Mayfield Village Civic Hall. Council President Buckholtz called the meeting to order at 8:05 p.m.

ROLL CALL: Present: Mr. Buckholtz, Mr. Marrie, Mr. Jerome, Mr. Marquardt, Mrs. Mills, Mr. Saponaro, and Dr. Parker                                        

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Thomas, Mr. Metzung, Chief Carcioppolo, Mr. DiNardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

Absent: None

IN COMMITTEE (STATUS):

Mr. Saponaro reported, Safety and Service and Finance met this evening. Rich Wasosky from Euthenics spoke to us about the Palermo Pond Expansion Phase I project. We also discussed the bid results. Information was provided on that in great detail. Tom Cappello did an excellent job explaining it. We discussed that and the other bids that came in at length. There were other agenda items, but we concentrated on those more so than the others.

Mr. Marrie added, the items are on the Caucus agenda this evening for discussion.

Mrs. Mills reported Hillcrest Council of Councils will be meeting on June 13th at Hilton Garden Inn at 9:00 a.m. Armond Budish will be the speaker.

Mrs. Mills reported, Cruise Night is on June 13th.

Council President Buckholtz asked, any other committee reports? There were none.

ADMINISTRATION:

Update on Road Program Survey

Ms. Wolgamuth updated on the road widening survey on Bonnieview, Glenview and Beech Hill. I provided a memo. Of the 82 homes on those streets, we visited 76 of them and received opinions from 54. Of those surveyed, 53% do not want the road to be widened. I provided rationale for that. People were consistent. If they were against it, it was all for the same reasoning. The people in favor of it, 36% also had the same rationale and reasoning for their opinion. There are several people here this evening who might want to express their opinion. I don’t know if it’s appropriate to do it now.

Council President Buckholtz stated, it would be fine now. Would anyone like to address Council at this point on this particular item?

Rich Prosen

6776 Glenview

I had a lot of stuff to bring with me tonight to voice my opinion on the waterline on the street. There were talks of moving it to the south side and we would lose a considerable amount of trees and the character of the neighborhood.

Mr. Saponaro stated, just so you know, it’s not getting moved.

Mr. Prosen continued, right. Diane followed up with me Thursday afternoon. Tom has drawn up plans to keep the waterline on the north side of the road. I just want to thank you all for coming out and talking to me. Tom Cappello, Tom Marrie and Diane came out to get the concerns of the street. I called quite a few Council members one morning and received some callbacks and visits. That was great. They were able to hear my concerns to save the trees. They are going to be saved. I am as happy as can be. My wife is happy. It would be a long meeting if she was here tonight. I have lived in the Village for a long time and am looking forward to continue to live here. Thanks for keeping the waterline on the north side.

Council President Buckholtz asked, did you have a vote in the widening?

Mr. Prosen replied, most of the neighbors I have talked to, we are all friends, it’s like a king of the hill neighborhood, they stand out in the middle of the road and chat on Saturday night, we feel we don’t want the road widened. There are a lot of dog walkers. A lot of young children riding their bikes. You increase the width of the road, we are going to increase the speed of the cars coming up and down the road with the angle of the road from SOM down to Beech Hill. Especially since Seneca’s not widened, we are going to get that much more traffic from that road if Seneca and Bonnieview were widened as well.

There’s talks about bus drivers or garbage trucks; what happens when those two vehicles come down the street? I currently drive a bus for Mayfield Village. I can get that bus around any fire truck, garbage truck, any other bus that may come down any of those streets. If any of those bus drivers have a problem, they should get another route. If there is going to be a fire truck, I hear the Village is buying a new Macdaddy one, the road’s going to be shut down to begin with so no one is going to be driving past the fire truck if someone’s house is on fire. If there’s a long line of cars behind Santa Claus when he’s making his rounds, so be it. It’s all good.

We don’t want the road widened. We are referred to as the hood of Mayfield Village. We love the hood. We want to keep it that way. We are all out there spreading mulch from Doug. We don’t have landscapers that spread the fancy wood chips. We have the Village’s leaves and we all help each other spread it. It’s all good.

Council President Buckholtz stated, I assure you that when you walk to meet your neighbors across the street in the middle of the road, you won’t have to walk any farther or any less farther.

Mr. Prosen replied, great. Thank you.

Council President Buckholtz asked, anyone else? There were no further comments.

Agreement with Simple Recycling for Curbside Collection of Soft Recyclables

Ms. Wolgamuth reported, this is curbside pick-up of soft recyclables which are clothing, textiles, pillows, shoes, purses, belts, anything like that that should not go in the landfill. They will take it and either resell it to thrift stores or grind it up and make different materials to make insulation and other things out of the scraps. The pick-up would be scheduled with our normal trash pick-up. They would provide two large bags to each resident in a mailing. As people put their items out, they will leave them another bag. It’s totally voluntary if people want to participate. I took this to Citizen’s Advisory last week. They were all very excited about it. They thought it would be a great idea. We get a penny a pound or $20 a ton. There’s no cost to the Village.

Council President Buckholtz asked, any questions or comments?

Mr. Jerome stated, Susan brought this up.

Ms. Wolgamuth stated, yes, Susan from the Service Department went to a seminar and heard about this and asked us to look into it.

POLICE DEPARTMENT:

Agreement for Boarding of Prisoners with Geauga County

Chief Edelman reported, I touched on this last month at the regular Council meeting. Bedford Heights Jail closed as of today. I have been looking for an alternative for housing of prisoners. I had some talks with the Geauga County Sheriff’s office to use their facility to house our prisoners and am working with the Law Department on the agreement. A draft is attached to the agenda tonight.

I would like to have this passed at the next Council meeting. We are getting into crunch time. I have to find a place to house my prisoners. Right now I am using Mayfield Heights as a stop gap measure. There are some drawbacks with that as far as when we have prisoners who need medical attention. Geauga County offers us the best bang for the buck.

Council President Buckholtz asked, there’s no issue with crossing county lines?

Chief Edelman replied, no, not at all.

Mr. Saponaro added, plus they also have an on-site infirmary which helps. There’s no increased cost.

Chief Edelman stated, same cost as Bedford Heights.

Council President Buckholtz asked, are other communities going there?

Chief Edelman replied, Gates Mills. Some of the other communities are also looking there.

FIRE DEPARTMENT:

Chief Carcioppolo reported, the last round of hires we had will be sworn in at our next Council meeting. I will be working on getting that scheduled.

  • Purchase of Ice Machine
  • Purchase of Windows (Window Universe - $11,967.00)

Mr. Saponaro stated, these items were discussed at Finance.

SERVICE DEPARTMENT:

Authorization for Summer Salt Fill to Morton Salt for 1,200 tons at $80.06

Mr. Metzung reported, our summer salt fill came in at $80 a ton for 1200 tons. I passed out maps of Ohio showing what everyone else is paying. Back when we authorized to go out for this, we bought into it.

Council President Buckholtz asked, we don’t have much choice?

Mr. Metzung replied, no.

On another item, Mr. Metzung stated, we are looking to replace our 4x4 utility vehicle. We have 1998 and 2006. We are looking to get a new one. It’s in the budget.

Mr. Jerome stated, maybe you can use the oldest one for the Grove.

Mr. Metzung stated, we won’t get rid of it.

Council President Buckholtz asked, any questions? There were none.

PLANNING DEPARTMENT:

Mr. Esborn wanted to renew a plug made about a year ago. I have been working with Monique Williams who works at the new University Hospitals Women’s Health Institute at Georgian Center. She is still looking to find ways to spread the word about the Institute through the community. I am on the lookout for any board or commission or citizen’s group that might invite Monique to present about the Institute or any suggestions. Maybe Citizen’s Advisory would be a good group. I told her I would do everything I could to help spread the word. They are off to a good start. She is the education coordinator and is always looking to market the new center.

PARKS & RECREATION:

Mr. Thomas reported, we continue to work on our specs for the Parkview softball bathrooms and picnic shelter. We will be going out to bid sometime in late June/early July.

ENGINEER:

Bid Results:

  • Palermo Pond Expansion Phase 1 Project
  • 734 SOM Building Demo and Improvement Project
  • SOM Center Road Sidewalk Project

Mr. Cappello reported, we opened three bids last Thursday the 28th. We went over Palermo Pond Expansion Phase I in Safety and Service and Finance. 734 SOM Building Demo Improvement is the old ODOT garage. That came in under budget. It would be basically demo’ing buildings, putting in some landscaping and getting rid of pavement making it look more presentable. Bids were also opened for the SOM Center Road Sidewalk Project. We had one bid on that which came in at $294,299.20. Palermo Pond had 8 bidders and that came in at $126, 385.00 and the demo at 734 SOM had 6 bidders and that came in at roughly $59,000.

Council President Buckholtz asked, any questions or comments? There were none.

ANY OTHER MATTERS

Council President Buckholtz asked, any other matters? There were none.

The meeting adjourned at 8:35 p.m.

Mr. Wes Marrotte asked, where do you go from here on the widening of the street and the waterline? What is the plan from now on? Is it going to be done this year, next year, what is the next move?

Mayor Rinker replied, the plan is to do it this year.

Council President Buckholtz stated, the timeline is to do it this year.

Mr. Cappello stated, if we decided we are widening it or not, once I go from there the waterline will definitely go this year. Because of the time of the year, we are starting to push it out, so I might have to do the resurfacing next year. It could be a two season project.

Mr. Marrotte asked, is there going to be a vote on whether it gets widened or not widened or are you going to drop that?

Mr. Saponaro replied, the citizens voted on it. That was what we discussed. We wanted to hear from anyone who had any concerns.

Mr. Marrotte will you vote on the percentage of the people that said no versus those that said yes or are you going to override that?

Mr. Saponaro replied, I don’t think anyone’s planning on overriding it. We wanted you folks to do that. It will go back to Finance. We will discuss it on the floor of Finance on June 15th. Either Finance is going to say based on what everyone agrees on one way or the other, they will recommend it for approval. If they do, it will go to Council. If they don’t, it will die right there.

Mr. Marrotte asked, that will be the Council meeting in July?

Mr. Marrie replied, no, this month.

Mr. Saponaro replied, the Finance meeting in June.

Mr. Marrotte stated, I am talking about the vote.

Mr. Saponaro replied, it has to be approved and recommended from Finance before it can go to Council.

Mr. Marrotte asked, when will it go to Council?

Mr. Saponaro replied, it may not go to Council. It depends on if Finance approves it and wants it to go forward.

Council President Buckholtz stated, thank you Wes.

Respectfully submitted,

Mary E. Betsa, CMC

Clerk of Council