Caucus - August 3rd 2015

MINUTES OF A COUNCIL CAUCUS
Mayfield
Village Civic Hall
Monday, August 3, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, August 3, 2015 at Mayfield Village Civic Hall. Council President Marrie called the meeting to order at 8:00 p.m.

ROLL CALL:

Present: Mr. Jerome, Mr. Marquardt, Mr. Marrie, Mrs. Mills, Dr. Parker, and Mr. Saponaro

Also Present: Mayor Rinker, Mr. Wynne, Mr. Diemert, Mr. Cappello, Chief Carcioppolo, Mr. Marrelli, Mr. Metzung, Mr. Thomas, Mr. DiNardo, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa

Absent: Chief Edelman

IN COMMITTEE (STATUS):

  • Drainage and Infrastructure

Mr. Jerome reported, Drainage and Infrastructure had one item that we approved. It went to Finance. Finance approved it. We will be putting it on the Special Meeting agenda tonight for the Batcheller residence at 6784 Wilson Mills Road for $7,500. They will be responsible for 10% of that. It’s contingent upon the agreement with 6783 Seneca. The next meeting will be next month at 6:30 p.m. before September’s Caucus.

ADMINISTRATION:

  • Volunteer Appreciation Event – 2015 (not to exceed $7,500).

Ms. Wolgamuth reported, the date will be October 30th. The location will be at the River Grove Shelter at the Metroparks. More detail to follow. The $7,500 is generally what we budget for.

Ms. Wolgamuth mentioned that the Hillcrest Chamber of Commerce has approached us to host a candidate’s forum for the Mayoral candidates. They are looking at the date of October 6th. They would like to hold it in Reserve Hall. Assuming that date goes forward with all of the candidates, I just wanted to mention it. It will be at 7:00 p.m.

FINANCE:

Mr. Wynne reported, next Thursday the 13th we have our annual Tax Incentive Review Committee meeting down at the County building. Mr. DiNardo, myself and Mr. Jochum will be going down to give our report to the County for renewal of our TIF Agreements.

POLICE DEPARTMENT:

  • Upgrades to police station.

Chief Carcioppolo reported, speaking on behalf of Chief Edelman and myself, we would like permission to obtain pricing to upgrade our current dispatch center to the latest technology which will provide us the best capability and service we can to operate our dispatch center. This would be a long term solution to our consolidation efforts and we believe that we have to do this because our equipment is antiquated. If the equipment is put in, which is budgeted for upgrading, we could possibly realize some partnerships with local departments that surround us. Are there any questions?

Mayor Rinker added, if we go back several months, as we were vetting out the different options for dispatch, we had actually worked out pretty much this idea to get it in the budget if we had to incur the costs ourselves. As you all know, it’s now historic that the County which looked like it was going to be the next best thing isn’t and the latest report is the County is $27-28 million in debt according to the Executive. Among the other issues, the executive decision and the Regional Council of Government’s decision was to ax that project. In talking with the Chiefs, my further understanding was we still have some other options we can look at but right now most communities are trying to sort through what they have to do. We at least have a game plan. Our hope is still to have some kind of a regional opportunity with two or three other nearby Hillcrest communities but right now we have to take care of business at home.

Council President Marrie asked, any other questions or comments? There were none.

FIRE DEPARTMENT:

  • Report on results of bid opening for Window Replacement at the Mayfield Village Fire Department.

Chief Carcioppolo reported, no bids were received. We are going to repackage it and send it out.

  • National Fire Protection Agency compliant turnout gear dryer

Chief Carcioppolo reported, this is replacing our old hose dryer that we obtained somehow over the years. The hose dryer does not meet NFPA drying requirements for structural turnout gear. We have two units now. One of them is broken. This one would comply with the standards outlined in the NFPA, Chapter 1851. You have three bids in front of you. My recommendation is to go with the one from Advantage equipment. It would also save on electricity because it would be a three-phase instead of a single phase. Are there any questions?

Council President Marrie asked, this went through Finance for discussion?

Mr. Saponaro replied, yes it did. It’s under budget.

Council President Marrie asked, any other questions? There were none.

SERVICE DEPARTMENT:

  • Demolition and removal of two out buildings at 470 SOM Center Road (North Union Construction - $5,500).

Mr. Metzung reported, these are two little buildings. One may have been a residence of some sort. The other is just an out building. They need to be demo’d.

  • Kenwood Gardens Gateway Enhancement (O’Brien Cut Stone Co., Inc. - $9,925.00)

Mr. Metzung reported, this is the capstone and gateway sign for Kenwood Estates Gateway project.

Council President Marrie asked, any questions?

Mr. Saponaro asked, can you make sure we get the renderings? Give them to Mary Beth and she will get them in our packet.

Mr. Metzung replied, sure.

PLANNING DEPARTMENT:

Mr. Esborn stated, for our SWIF Grant through Ohio EPA through which we did the permeable Civic Center driveway, the last piece is an educational sign. It is going to go in in the next few weeks. It’s going to be very similar in content and design to the sign at Wiley Park. The plan is for it to go in the grassy area right as you are exiting the building on the right side. That should be going up in the next few weeks.

Council President Marrie asked, are there any questions or comments? There were none.

PARKS & RECREATION:

  • Fireworks 2016-2018

Mr. Thomas reported, we needed to get Zambelli’s quote. As everyone can see, American Fireworks is the recommendation I have for the next two years with an added year option for 2018.

Council President Marrie stated, it is also considerably cheaper.

Dr. Parker asked, why do you think, Bill?

Mr. Thomas replied, good question. Zambelli was at $14,600 for three years. I don’t know. Maybe American Fireworks’ supplier has a better price than what Zambelli gets. They are coming from Pennsyvlania. American Fireworks is in Hudson. I don’t know if that has anything to do with it. I have really been impressed with Mr. Sorgi from American Fireworks. He has done a great job. I would continue to go with American.

Council President Marrie asked, any other comments or questions?

Mr. Jerome stated, I have a couple comments about The Grove. We had a couple of events last week. Thursday we had Simple Gifts. They did some folk music. We had Mercury Summer Stock on Friday and then on Saturday night was Yoga at The Grove. There was also a band that went along with that. Coming up we have Chardon Polka Band this Friday and then we have Djapo African Drums. That’s a really nice event. Also, our intern, Logan Snell, it’s her last week. She’s done on Saturday night. She has done really well over there. She has helped out. We don’t think we can get her back next year. We are hoping we can find someone else to fill her shoes.

Council President Marrie asked, any other comments or questions? There were none.

ENGINEER:

  • Bid Results:
  • 2015 Roadway and Water Main Replacement Program

Mr. Cappello reported, we have the results from the 2015 Roadway and Water Main Replacement project. Frabrizzi Trucking was the low bidder at $2,190,565.50. I recommend we approve it.

Mayor Rinker asked, please explain the schedule.

Mr. Cappello replied, we will be awarding the project. We will get the contract signed tonight. It is all dependent on their schedule. There is a possibility of getting some water work done this year. The paving will be done next year.

Mayor Rinker asked, will the water get done this year, yes or no?

Mr. Cappello replied, I can’t tell you right now until I have a conversation with them.

Mayor Rinker asked, paving will be next year, regardless.

Mr. Cappello replied, definitely. We have provisions in the plan for the water main to be done earlier. We will do the patching for the winter.

Mayor Rinker asked, most of the water work is outside of the actual paved area for the most part?

Mr. Cappello replied, yes.

  • Softball Restroom Facility and Pavilion Area

Mr. DiNardo stated, two bids were received. The low bidder was the General Contractor that did the work at the soccer field for constructing the restroom building there. It was discussed at Finance Caucus. It will be on the agenda for the Special Meeting coming up.

LAW DIRECTOR:

  • Proposed legislation on incentive agreements

Mr. Diemert reported, this is relative to the incentive grant programs for QED and Freedonia. They will be considered tonight at the Special Meeting. The final version of the Agreement was sent out last Friday. Exhibit A will be substituted on the existing ordinances. There may be some minor adjustments or changes, but nothing substantive. This should be the final.

ANY OTHER MATTER BEFORE COUNCIL

Mr. Jerome stated, I had an opportunity to go to the sneak preview at Governor’s Village of their new project. It is a great facility. They have common rooms. It’s a nice place. People who work there are great. It’s great we have this at Mayfield Village.

Council President Marrie asked, any other questions or comments? There were none.

There being no further matters, the meeting concluded at 8:14 p.m.

Respectfully submitted,

Mary E. Betsa, CMC
Clerk of Council