Caucus - April 6th 2015

Village Civic Hall
Monday, April 6, 2015 - 8:00 p.m.

The Council of Mayfield Village met in Caucus Session on Monday, April 6, 2015 at Mayfield Village Civic Hall.  Council President Buckholtz called the meeting to order at 8:00 p.m.

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Present: Mr. Buckholtz, Mr. Jerome, Mr. Marquardt, Mrs. Mills, Mr. Marrie, Mr. Saponaro, and Dr. Parker

Also Present: Mayor Rinker, Mr. Wynne, Mr. Guidetti, Mr. Cappello, Chief Edelman, Mr. Marrelli, Mr. Thomas, Mr. Metzung, Chief Carcioppolo, Mr. DiNardo, Ms. Wolgamuth, Mr. Esborn, and Mrs. Betsa

Absent: None


Hillcrest Council of Councils

Mrs. Mills reported, invitations were sent out for the next meeting.  Please let Mary Beth know if you wish to attend and she will make a reservation for you.  The topic is Deer Management.

Drainage & Infrastructure

Mr. Jerome reported, Drainage and Infrastructure met tonight. We discussed about 8 properties. We made some decisions.  Doug and Tom are moving forward. We will be meeting again next month. We are going to try to make it a monthly meeting to keep things moving and getting things going.


Portable Light Tower for Grove (Larson Electronic, LLC - $7,071.46)

Ms. Wolgamuth reported, The Grove Committee has recommended that there be some lighting on the hill so that when events are over in the evening people have an easier time getting down the hill to the pathway. After a lot of discussion about permanent lighting, such as putting some poles up on the hill, we have recommended at this point that we just do a temporary light tower that will light not only the hill, but two of the lamps on the tower can be positioned to light the service drive as well.  It will be a tower that can be used at other Village events.  It is portable.  It has wheels. The cost is $7,071.  Councilman Jerome has looked at some other possibilities.  He is going to share the specs with Mr. Marrelli. We will report back on that. 

The other thing I wanted to mention is the cost to install conduit going up the north side of the hill and a receptacle.  The quote we received was $2,570.

Mayor Rinker stated, I would add that having the receptacle there lends itself to other plug in purposes.

Traffic Impact Study for Wilson Mills Road between Miner and Lander Roads (TMS Engineers, Inc. - $5,340)

Ms. Wolgamuth reported, this is the Miner Road realignment that we talked about for many years. The two properties that the Village received from the library, the houses there were razed in anticipation of doing this, but in order to budget for it and determine whether there’s any funding available, we need to have the traffic study done first.

Mayor Rinker added, the idea would be, as we have done historically, we have managed to get a split between Highland Heights and Mayfield Village.  Historically it has been a quarter to a quarter and a half from the County depending on how NOACA might be able to address it. Baseline information we have to have in this study then makes it more likely that we will be able to be funded from some outside source.  Preliminary discussions with Highland Heights are positive. We know the school favors it.  Among the other considerations, are a number of curb cuts.  If you are aware, the pork chop that’s east of the old library building, now the STEMM facility that’s being renovated, has really created kind of a traffic snarl because people like to jog across traffic to make the turn on to Miner. Looking at these configurations, what requirements may be for lights, which lights go, which stay, that should all be part of this.

Council President Buckholtz asked, I assume there’s no financial participation from the school?

Mayor Rinker replied, right now, correct. I think they have talked about some kind of donation to it, but I think it’s a wait and see. Realistically, it’s going to be Highland Heights, Mayfield Village and the County hopefully, maybe.

Council President Buckholtz asked, anything else? 

Ms. Wolgamuth replied, no, that’s all. Thank you.


SPAN Dues – 2015 ($14,000)

Chief Edelman reported, this is an annual expense.  It’s the same amount as in the past year.


Chief Carcioppolo reported, we just hired Anthony Havel full-time to the Fire Department.  He just filled the last open vacancy that we had so our full-time staffing is at its maximum right now.  The fire engine that was approved last year is due to leave the chassis plant on April 20th.   It will be moving to the body plant.  I will be getting pictures as soon as I can to show the progress of the build on it.  It’s due to be completed in the beginning of June.

We are going to be receiving our self-contained breathing apparatus which we were part of a regional grant from last year. We should be receiving those this week to replace our older air packs that were going out of date.

Promotional Examination (Ohio Fire Chiefs Association – not to exceed $7,600)

The Civil Service Commission has approved a promotional examination which is going to be looking for financial approval from Council to proceed with in the next couple months to fill an open Lieutenant’s vacancy.

Council President Buckholtz asked, any comments or questions?  There were none.


Boiler for Service Department (Deluxe HVAC - $15,841.00 – Straw Vote approved 3.31.15)

Mr. Metzung reported, as the memo and your straw vote indicated, we had a small explosion in our boiler.  It needed to be replaced. That has been done.

Authorization to prepare specifications and go to bid for the Demo and Site work at 734 SOM Center Road (ODOT)

Mr. Metzung reported, we are requesting authorization to prepare specifications and go to bid for the old ODOT property. This would be removing the center number 2 building and putting in some dirt and grass.  Mostly cleaning up the site from what we have today.

Authorization to purchase 3 Pick-up trucks from Collection Buick/GMC through the State Co-Operative Purchasing Program ($79,553.75)

Mr. Metzung reported, this is part of the recycling of our trucks.  I apologize that I do not have the information as to how many years it has been.  I will get that to Council.  I believe I am on an 8 or 10 year cycle with pick-ups.  I will have that for you.

Authorization for the Mayor to enter into a Memorandum of Understanding with the Cuyahoga County Health Department for storm water outfall monitoring and testing.

Mr. Metzung reported, this is for our stormwater outfall testing.  It’s an annual thing they do.  25 outfalls as part of our Phase II stormwater.

Council President Buckholtz asked, any comments or questions?  There were none.


Parkview Pool turtle replacement and installation (Astro Pool - $13,000 –Straw Vote approved 3/20/15)

Raindrop/mushroom and tumblebucket replacement at Parkview Pool (Rain Drop Products - $19,000 – Straw Vote approved 3/20/15)

Mr. Thomas reported, these are the items we had straw votes on.  They have been there for 16 years. They are due to be changed.

Chemtrol PC 2100 and Chemtrol PC 3000 units for Parkview Pool (O.P. Aquatics - $7,475)

Mr. Thomas reported, these are the two main units that distribute chemicals to the diving well as well as the main pool. They are 16 years old. They need to be changed.

Remove and replace with new sealant expansion joints at Parkview Pool (Kapton Caulking & Building Restoration - $9,000)

Mr. Thomas reported, this is all part of maintenance that we do to the pool every three or four years.

Council President Buckholtz asked, any questions?  There were none.


Mr. Cappello reported, we are in the final step of the SOM Center Road sidewalk project finishing engineering. We are currently obtaining easements that are going to be needed.  We will be going out to bid.  We will have plans available.  It goes from the Fire Station to Beta Drive.


Council President Buckholtz asked, are there any other matters?  There were none.

The meeting adjourned at 8:10 p.m. 

Respectfully submitted,

Mary E. Betsa, CMC

Clerk of Council