Caucus Minutes - February 4th 2013

Monday, February 4, 2013 at 8:00 p.m.
Village Civic Hall

The Council of Mayfield Village met in Caucus Session on Monday, February 4, 2013.  Council President Buckholtz called the meeting to order at approximately 8:00 p.m.

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Present: Mr. Buckholtz, Mrs. Mills, Mr. Marrie, Mr. Marquardt and Mr. Delguyd

Also Present: Mayor Rinker, Mr. Wynne, Ms Calta, Mr. Cappello, Chief Edelman, Acting Chief Girbino, Mr. Metzung, Mr. Marrelli, Mr. Dinardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

Absent:   Mrs. Cinco, Dr. Parker and Mr. Thomas


  • Presentation of Resolution to Jim Dolatowski

Resolution No. 2013-04, “A Resolution thanking Service Department Foreman James Dolatowski for his dedication and service to Mayfield Village and congratulating him on his retirement.” (Introduced by Mayor and Council as a Whole). – Passed during the January 22, 2013 Meeting of Council

Mayor Rinker presented the Resolution to Jim Dolatowski along with an Outstanding Citizen Award.

Jim commented, for the 18 years that I have been here, I have seen a lot of changes. I think back to the 2-lane road that SOM Center Road was, the pockmark ball fields, scrounging for scrap lumber on garbage day to see if we can make something out of it. We literally did that.  Tom and I putting in hundreds of feet of drain tile with a pick and shovel because we had no equipment to dig with.  Those were the days.  I have seen this Village change in so many ways with the Police station, the Fire station, Progressive, the soccer fields, the ball fields, the pool.  It has truly been exciting to see all these changes. The only regret that I have is that I am not going to see some of the other things that are coming up.  I will miss being part of all of that. I really enjoyed seeing things come to fruition here.  I will miss that.  Thanks very much. 

Council took a brief intermission at 8:10 p.m. for refreshments.

Council reconvened at 8:20 p.m.


  • Report from Safety and Service Committee

Mr. Marrie reported, Safety and Service met earlier this evening and covered 5 items, all of which are on the agenda tonight.

  • Report from Finance Committee

Mr. Marrie reported, Finance met this evening.  The same items on Safety and Service were on Finance with the addition of two and are on the agenda tonight.  I will comment on them as they come up.

  • Report from Records Commission

Mrs. Mills stated, the Records Commission meeting scheduled for this Wednesday has been cancelled because one of our members had a family loss. Ruth Vitek passed away.


  • Retention of Prosecutor for 2013
  • Yearly assessment – Bureau of Workers’ Compensation ($96,415.03)

Mr. Wynne stated, I have a couple of items on the agenda.  One is approval of the Prosecutor legislation for 2013.  I have discussed the terms of the reappointment with the Prosecutor and he is fine with the settlement for 2012 as well as the terms for 2013.  We will also have approval of our yearly assessment for the Bureau of Workers’ Compensation.  It’s about $4,500 higher this year than last year, mainly because of a slight increase in the rate we are being charged due to the experience of the pool that we are in.  Total payroll dollars from 2012 and 2011 were within $10,000 of each other. The additional $4,500 mainly is the result of the rate increase.

Council President Buckholtz asked, any questions?

Mr. Marrie stated we discussed this in Finance.  It’s up a tiny bit from last year, but it is considerably cheaper than what we were paying a couple years ago.


  • Replacement of MDT for PD unit #4640 (TAC Management Co. - $5,643.00)

Chief Edelman stated, this is for the replacement of one of our mobile data computers in our cars.  I eventually this year would like to replace all of them for a total of 5 computers, but I am starting with one.  These are specialized computers with proprietary software.  They are ruggedized with additional memory for the TAC software for the police databases.  The cost is $5,643.00.

Council President Buckholtz asked, any comments?

Mr. Delguyd stated, we discussed TAC in Finance.

Chief Edelman stated, TAC handles all of our network.  They are the ones that provide proprietary software for the MDT’s.  They are also the ones that provide software for the regular police computers in-house and the two have to mesh together.  Using them is a no-brainer.  Further than that, what I am doing this time is allowing TAC to equip and supply the computer and software and set-up whereas in the past we would buy everything separately and have TAC install the software on it.  This way it’s substantially cheaper.


  • Hillcrest Mobile Air Unit and Tech Rescue Team (MAUTRT) annual fee ($5,000.00)

Acting Chief Girbino reported, this covers membership and contributions to the Hillcrest Mobile Air Unit and the Hillcrest Tech Rescue Team.

Council President Buckholtz asked, any questions? There were none.


Mr. Esborn reported, the CEDC held a meeting this evening. We discussed a number of things.  The Minutes will be distributed.


  • Painting and Sandblasting of Parkview Pool

Mr. Marrie reported, this came up in Safety and Service and in Finance.  It is a request for approval to go out to bid.  It is not okaying any work at this point.


Mrs. Mills reported, the Commission on Aging will be meeting on February 12th at 11:00 at the Community Room.


Council President Buckholtz asked if there were any other matters.

There being no further business, the meeting adjourned at approximately 8:24 p.m.

Respectfully submitted,
Mary E. Betsa, Clerk of Council