Grove Minutes November 12 2012

Mayfield Village
“The Grove” Committee
November 12, 2012 Meeting Minutes

The Grove Committee met on November 12, 2012 at 7:00 p.m. in the Main Conference Room of the Civic Center.

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Garry Regan                           
Rick Hall 
Ron Dinardo
Steve Jerome
Pat Andrzejczyk
Dave Hoehnen

Blythe Woodie

Also in Attendance:

Diane Wolgamuth, Director of Administration
Bill Thomas, Recreation Director
James McKnight, McKnight Associates, Ltd. (Landscape Architect)

Selection of Chair

Ms. Wolgamuth opened the meeting and asked if there were volunteers or nominations for Chair.  Mr. Hoehnen nominated Mr. Regan.  Mr. Dinardo seconded the nomination.  Mr. Regan accepted the nomination and the members unanimously approved it.

Approval of Minutes

Mr. Regan asked if the members had reviewed the Minutes of October 10, 2012.  The members responded that they had not received a final version of the Minutes.  Ms. Wolgamuth reviewed the changes that had been made to the draft set.  There were no additional changes and the Minutes were approved as written.  Ms. Wolgamuth advised that a web page would be created for the Committee and that the Minutes would be posted there after distribution and comments from the members.

Physical Site Development

Ms. Wolgamuth advised that in order for First Energy to develop a plan and quote to run power to the amphitheatre site, the Committee must determine the necessary amperage and a termination point.  Mr. McKnight suggested that power be run to the area just north of the stage and Mr. Dinardo stated that 400 amps should be sufficient.  The Committee members agreed and Mr. Dinardo stated that he would contact First Energy to request a quote.

Mr. Hoehnen asked if a decision had been made about a stage and Mr. McKnight said that no specific plan had been made yet.  The Committee discussed the need for a stage and agreed that a base made from pavers might be all that is necessary to designate the area.  Portable staging, when needed, could then be placed on top of the paved area.

Mr. Hoehnen stated that he noticed that the site drains to a creek that is just to its north.  There still appears to be some amount of water accumulation in the bowl area that will have to be addressed.

Mr. Hall stated that he believes the needs for a stage and power are defined by the Committee’s vision for future programming and asked if there is a way to put these items in priority order.  Mr. Regan responded that the Village has gone through many recreation surveys and plans.  He suggested that this group come up with “what could be”, propose some initial programming, and prepare a Powerpoint presentation for the community.  Mr. Jerome suggested hosting an open house at the site.  Mr. Dinardo asked what infrastructure is needed to get that far.  Mr. Regan responded that all that is needed is an outdoor white board and projector.  Power could be drawn from the pool.

Mr. Hoehnen stated that although the amphitheatre is called The Grove, it does not currently have many trees and needs more landscaping.  Mr. McKnight has prepared a landscaping plan that includes a variety of trees, shrubs and grasses.  Mr. McKnight stated that some trees have been planted on the SOM Center Road side to deter sledding, but there is no current timeline for the rest of the planting.  Mrs. Andrzejczyk suggested that the committee offer to the community the ability to purchase trees in the name of a family or in memory of a loved one.  The Committee members agreed that this was a great idea and discussed how best to advertise and implement it.  Mr. Hoehen asked Mr. McKnight if he could provide an approximate cost to plant a tree.  Mr. McKnight advised that the cost would be $350 - $400 per tree, including planting, and about half that if the Service Department plants the tree.  Mr. Hoehnen agreed that this type of community participation could make a significant impact on the site.

Mr. Regan suggested that, for the next meeting, each Committee member come up with a list of ten things that are possible to do at The Grove without the need for power or other infrastructure.  For instance, Mr. Regan suggested a small daytime craft fair.  Mr. Thomas suggested food merchants and music.  Mr. Hoehnen suggested a community talent show.  Mr. Hall added that the more people that are involved in the event, the more people show up to watch.  Mr. Hall also stated that some of these ideas might be second generation.  Mr. Regan agreed and said, “we need to go simple, and just show the community what can be done.”

Ms. Wolgamuth advised the Committee that a portable stage has been installed in the theatre and could be moved and used at the amphitheatre.  It is approximately 12’ x 32’ in size.

Mr. Regan suggested coordinating some programs with the Library, which will be opening next year, or offering a yoga program, which would not require staging.  “We need to show a diversity of possibilities.”


Development of Marketing Materials

Mr. Regan suggested developing the Powerpoint presentation and showing it to the community in late summer or early fall of 2013.  Mr. Hall offered to prepare a first draft of a brochure and include information about purchasing trees for the site.  The Committee agreed that if the brochure is not distributed until next summer, the tree program might not begin until fall of 2013.  

The Committee agreed that Mr. Dinardo should obtain a quote to run power to the site and asked Mr. McKnight to look into the drainage issue and get a cost estimate to install pavers in the stage area as it will be necessary to have an idea of the cost before approaching Council.  Ms. Wolgamuth advised that next year’s capital budget is currently being developed and the Committee could request that these items be included.

Ms. Wolgamuth stated that additional residents have inquired about joining this Committee.  The Mayor suggested that the Committee members decide if they would like to add members.  The Committee discussed the issue and agreed that residents are welcome to attend meetings and provide comments; they prefer to keep the Committee to its current membership for now.

Mr. Jerome stated that he enjoyed reading the article that Mayor Rinker reprinted in the most recent Voice of the Village entitled, “The Making of Place”.  The Committee discussed using art to create a focal point at the entrance to The Grove and the possibility of getting a piece of art donated by a local business.

The meeting was adjourned at 8:30 p.m. 

            Respectfully submitted,

            Diane Wolgamuth, Director of Administration