Safety & Service - September 12th 2016
MINUTES OF THE SAFETY AND SERVICE COMMITTEE
Main Conference Room – Mayfield Village Civic Center
Monday, September 12, 2016 - 7:00 p.m.
The Safety and Service Committee met on Monday, September 12, 2016 in the Main Conference Room at the Mayfield Village Civic Center. Chairman Marrie called the meeting to order at 7:00 p.m.
Present: Mr. Marrie and Mrs. Mills
Also Present: Mr. Williams, Mayor Bodnar, Mr. Wynne, Mr. Metzung, Mr. Cappello, Chief Carcioppolo, Chief Edelman, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa
- Euclid Creek Watershed Program Renewal (2017-2020)
Mr. Metzung reported, this is for our membership with the Euclid Creek Watershed. It’s a great group. They do most of our public involvement/public education things that we need to do for our Phase II stormwater project. They help us get funding when the opportunities arise also. Their biggest thing is for our public information/public education.
Chairman Marrie asked, this is an annual thing?
Mr. Metzung replied, yes. Every 4 years they do a new renewal. They change miniature amounts of language. The price stays the same.
Mr. Cappello stated, well worth the money.
Mr. Metzung agreed. Yes, some of the best money we spend.
Mr. Wynne stated, there are 9 or 10 other communities in it too.
Chairman Marrie asked, they do all the lead work for you?
Mr. Metzung replied, yes. We are going to have a rain barrel demonstration here in the Village. We can write that down in our report. That gives us what we had to do for the year for the EPA to give us their blessing.
Chairman Marrie asked, any other questions?
There were none.
Chairman Marrie stated, this item will go on to Finance.
- Purchase of a new wheel loader (Murphy Tractor & Equipment Company - $153,537 – after declaring 1997 Case 621B surplus)
Chairman Marrie asked, is that the big front end loader I see on the street?
Mr. Metzung replied, yes. The old loader is a 1997. It’s getting to the end of its useful life. I am looking to purchase a new one. It was in our 5-year capital program. It’s been scheduled for a while now.
Chairman Marrie stated, from what I can see, it seems to be a well-used piece of equipment.
Mr. Metzung replied, it’s our singlemost important piece of equipment we own. We use that every day.
Chairman Marrie asked, is this in the budget?
Mr. Wynne replied, we had $170,000 in the budget for it.
Chairman Marrie asked, trade-in?
Mr. Metzung replied, yes. I am also asking that the old one be declared surplus and traded in. Not that this is the finance part of the meeting, but they are offering $25,500 which was the most of any of the dealers that offered us anything.
Chairman Marrie asked, if I remember reading correctly, these guys were the highest priced?
Mr. Metzung replied, they were the highest price, but each individual went to the State and put their best offer forward. The State went okay and they agreed to that so that allows us then to purchase off of that agreement. Even though it’s the most expensive model, we are still allowed to purchase it through the State Purchasing Program because of the way the system works. But it just felt like the best machine, the mechanics of it, and the ease to get into the engineering to pull out all of the radiators and things of that nature that you need to have and blow those out all the time. The ease of getting into that is the best. The Caterpillar was a nice machine but it’s got a hydrostatic transmission. With a hydrostatic transmission, it’s either going or stopped. It’s real jerky. We drive ours over the road a lot. That was not good for us. We wanted a regular type of transmission that this provides. Part of the extra money is, I am going to order it with a rear camera and radar detector so it beeps when you start going backwards and about to run into something. That’s another $3,000 that the case loader did not even offer. You kind of want to take that off of something that we would have done that with the other loader had we chosen that. We would have them put that on there. So it brings the price down some, not to make apples and apples because it’s still the most expensive machine but I also think it’s the best machine.
Chairman Marrie asked, any questions?
There were none.
- Discussion of NEORSD stabilization of Beechers Brook and possible trail connection
Mr. Metzung reported, as you recall, way back when they went to their stormwater program, when they first came to us and asked for input, we led them to this project because the day after we did SOM Center Road, that section of the creek began to what they call zipper. It started running, chasing itself back trying to seek its own level. In doing that, it caused erosion on the north side of the creek which is the south side of SOM Court. Now the erosion has gotten bad enough that it’s actually encroaching into people’s property. This is a 35-foot bluff. It’s a big bluff that is being washed away. We have been on the Sewer District about this. They came to us early on and said if this program goes, this project is eligible. We were like, that’s great, this is a $250,000-300,000 job.
This is a big deal. We have been working with them. In the past, we hired our own engineering firm, Burgess and Niple out of Columbus, to be monitoring the erosion so that when and if they got the funding for this, we would be able to say, look, here’s what’s going on here. Or if not, we would have it for our own self to say, look this is what’s going on here. They have come back now and the program is off and running and we are their first project. They are looking to get started on that project.
Chairman Marrie stated, sounds like the sooner the better.
Mr. Cappello stated, actually it would have been more than $250,000. It’s going to be a pretty big project.
Mr. Metzung stated, the initial estimates way back in the day were between $250,000-300,000.
Chairman Marrie asked, will they get it going this year?
Mr. Metzung replied, no, it’s a 2017 project. When we first actually went to the Regional Sewer District, it was to create this lake, a path through that area. We couldn’t build it because the erosion was so bad. So when we met with Regional Sewer District for the first time three years ago and then again this time when it passed we said, if we can design this in such a way that we can put a path through here, that would be really helpful for us. They said, that’s great, we will work with that. Then they came back to us and said, we are looking to do this, we will put it into the design if this is something you really really want to do. We will put it into the design and when the people come to bid on the project, they will have them design it as part of the project so it all can get done at one time. We will have to pay for all of that, but they are willing to put that in as part of the project and do it all at once.
Mr. Cappello added, it makes sense because they were worried about us coming back later to do it because the warranty on the work for the restoration. So if this is all done by one guy, it’s all under one warranty.
Mr. Metzung stated, usually one entity starts to go do something and it is combined with a second entity that happens all at once. I think it’s a win-win if Council should choose to put this trail linkage in. The initial step would be for us to pass some money for them to do engineering to put it in. But let’s say at some point they come back and go this is going to be an $8 million trail connection. We are not obligated. We would be obligated for the initial engineering portion of it. How much would that be? I don’t know at this point. Hopefully we will know more next week. That’s what we are looking at now as our obligation upfront. If we choose to say, yes, I think this is something we want to do, let’s move forward with that.
Chairman Marrie asked, any discussion or questions?
There were none.
ANY OTHER MATTERS
Chairman Marrie asked, any other matters? Chief, the two police cars are just the usual?
Chief Edelman replied, that’s Finance.
Chairman Marrie stated, I want to pass on a comment to you from a resident. Dick Schanfarber who lives on the corner of Sandalwood and Butternut asked me, and I would like to have it on the record. He was extremely grateful for the attention and what the EMS did and how they handled him and calmed him down. He had a heart problem and he said they couldn’t have done anything better or nicer than that. I don’t know what happened. He told me tonight when I was talking to him. It was about a week ago. I know they took him to the hospital. I want to pass on that he was very grateful for it and he wanted me to tell you that.
Chief Carcioppolo stated, I will let the guys know.
There being no further business, the meeting adjourned at 7:11 p.m. The next Safety and Service Committee meeting is scheduled for Monday, October 3, 2016 at 7:00 p.m. in the Main Conference Room at the Mayfield Village Civic Center.