Safety & Service - May 5th 2016

MINUTES OF THE SAFETY AND SERVICE COMMITTEE
Mayfield Civic Hall – Mayfield Village Civic Center
Monday, May 2, 2016 - 7:00 p.m.

The Safety and Service Committee met on Monday, May 2, 2016 in Civic Hall at the Mayfield Village Civic Center.  Chairman Marrie called the meeting to order at 7:10 p.m. 

ROLL CALL: 

Present: Mr. Jerome and Mr. Marrie

Also Present: Mrs. Mills, Mr. Saponaro, Mayor Bodnar, Mr. Wynne, Mr. Metzung, Mr. Marrelli, Chief Carcioppolo, Chief Edelman, Mr. Thomas, Mr. Esborn, Ms. Calta, and Mrs. Betsa

BUILDING DEPARTMENT:

  • Additional Furnishings at Community Room

Chairman Marrie stated, I am not sure who is going to handle this since Diane is not here.  I thought she said John would.

Mr. Marrelli said, yes.  I am not exactly sure why it’s on Safety and Service, but we will go through it anyways.  The additional furnishings are about to be ordered and we had to get approval for the amount specified.  These furnishings were picked out by the Committee and agreed upon.  There were several meetings and now is the time to approve the expenditure.

Chairman Marrie stated, I believe everybody got a notice on it.  Comments, please?

Mr. Jerome stated, since this is the Safety and Service Committee, I guess we can talk about the safety and service aspects of it.  With that-.

Chairman Marrie stated, that was nice.

Mr. Jerome stated, I guess we could look at, we talked about what we want to do with the concrete furniture for various reasons.  People can’t remove it from there, so it’s a safety aspect.  Anything else?

Mr. Marrelli stated, it shouldn’t fall over because it’s so heavy.

Mr. Jerome asked, is there anything other than that?  The area rug. 

Chairman Marrie stated, I think we are okay with this.  Unless someone has any objection, I am going to forward this on to the Finance Committee.

SERVICE DEPARTMENT:

  • Possibilities of solar panel on new service garage roof

Mr. Jerome stated, we talked about this for some time about potential other areas for solar panels.  One of the thoughts was the Service garage, a nice big piece of roof area, flat.  So I wanted to start here and bring it here and I guess if we feel it’s something to look into down the road.  I know we are going to replace the roof that’s here so obviously it’s something we would want to do before that time.  I talked to John Fadel who holds the lease with the solar panels on the Police Department.  He agreed that this would be another good project to do for him or whoever.  He figured maybe $100,000 out of our pocket.  A lot of the money would come from the agreement with him like we have with the police station.  I know there’s a financial aspect to it, but I figured I would throw that number out there.  I don’t know if anybody had thoughts on that as something we want to look into.  Obviously not for this here, but-

Chairman Marrie stated, I do have a couple comments or questions. Doug, what are your thoughts on this since this is your building and your roof?

Mr. Metzung stated, as far as my roof, it has no effect on me. I talked to my advisor on the roof, I guess I have to call him a consultant, that I am working with and he said that would not be an issue as far as the roof.  He would want to work with whoever that was because he would want to make those provisions. 

Chairman Marrie asked, what is your tentative schedule on the roof?

Mr. Metzung replied, we are looking to do it sometime this summer.

Chairman Marrie asked, what about putting the panels on it first? It’s not a problem?

Mr. Jerome stated, obviously you don’t want to do it the other way.

Chairman Marrie asked, Chief, on the police station, have you had any problems or anything on them?

Chief Edelman replied, no, we have not had any problems. It’s been on our roof the whole time and other than the buzz you hear from the room, we don’t even know it’s there.  That’s all I can tell you.

Chairman Marrie stated, okay.  Why don’t you go ahead then?

Mr. Wynne asked, can I say something?

Chairman Marrie replied, of course.

Mr. Wynne asked, who gave you the $100,000?  John?

Mr. Jerome replied, John Fadel.  At least $100,000.  Depending on how the deal is structured.

Mr. Wynne stated, all right.  From just looking at it strictly from a financial standpoint, the Service building unlike this building or the Fire Station or Police Station is not a real heavy user of electric because of the nature of the building.  There’s not a lot of offices.  There are not a lot of computers.  It’s more of a warehouse than anything else, structurally.  For a year our electric bill was $12,000.  It’s about $1,000 a month.  So if you were to do the panels and let’s use $100,000 as the number and I think based upon the police station we saved around 25-30% of our electric cost so if we save $3,000 a year against the $12,000, or $4,000 a year against the $12,000, you are looking at a payback, a return on investment of 25 years before you break even and start realizing some savings.

Mr. Marrelli stated, it will be out of date by then.

Mr. Wynne continued, so from a financial standpoint, I find it to be not something that’s attractive to look at but that doesn’t mean we shouldn’t look at it.

Mr. Jerome stated, I was just going to say, the other point, going along with you is that the Illuminating Company is only going to allow us to create 80% of electricity of what we would use there.

Mr. Wynne replied, yes, they are not going to give it all away.

Mr. Jerome stated, yes, that’s the thing.  We could put more panels up there than the Service Department electricity would use but we can’t do that fortunately.

Chairman Marrie stated, I’m not an accountant but I think a 25 year payback is a bit much for that but my guess is in 25 years maybe it will be outdated.

Mr. Wynne stated, I’m not saying yea or nay. I know the attractiveness when we did the Police station was at the time there was a lot of tax credits offered by the Federal as well as the State.  Our buy-in at that point was only $50,000 and we got a grant of $50,000 from NOPEC to pay for that so our upfront money on the police station was zero, so it was kind of like a no-brainer to move forward with that one.  I don’t know what the status is with the Fed and the State now as far as what tax credits are available to John or some other provider to put those panels in that would help drive the cost down and make our out-of-pocket money a little bit less.

Chairman Marrie stated, Steve, since you talked to them, why don’t you just see what he could do for Federal or State money before we go any further with them?

Mr. Jerome stated, okay.  I can get more information.  It’s just something I wanted to-we talked about it, I wanted to throw it out there and see what the thoughts were.

Chairman Marrie stated, go ahead and get some numbers before we discuss it in earnest,  As Ron said, strictly from the financial end of it, it’s not much of a payback.

Mr. Jerome stated, yes, unfortunately because they just don’t use as much power as the other.  Okay.

ANY OTHER MATTERS

Chairman Marrie asked, any other matters before this Committee?  There were none.

There being no further business, the meeting adjourned at 7:15 p.m.  The next Safety and Service Committee meeting is scheduled for Monday, June 6, 2016 at 7:00 p.m. in the Main Conference Room at the Mayfield Village Civic Center.