Safety & Service - June 6th 2016

MINUTES OF THE SAFETY AND SERVICE COMMITTEE
Main Conference Room – Mayfield Village Civic Center
Monday, June 6, 2016 - 7:00 p.m.

The Safety and Service Committee met on Monday, June 6, 2016 in the Main Conference Room at the Mayfield Village Civic Center.  Chairman Marrie called the meeting to order at 7:00 p.m. 

ROLL CALL: 

Present: Mr. Marrie and Mrs. Mills

 Also Present: Mr. Williams, Mayor Bodnar, Mr. Wynne, Mr. Metzung, Chief Carcioppolo, Chief Edelman, Mr. Thomas, Ms. Wolgamuth, and Mrs. Betsa

ADMINISTRATION:

  • LED signs for Civic Center driveway and corner of Wilson Mills and SOM

Ms. Wolgamuth stated, I think you have all seen probably both sets of pictures.

Chairman Marrie stated, yes, I did.

Ms. Wolgamuth stated, these are the signs that we came up with for the corner where the marquee is and this was the design that we were looking at for the Civic Center driveway but then in my recent memo, we talked about, we were concerned that maybe it’s too many LED signs in such close proximity so since then we have worked up these which we can do with the driveway, just do a monument sign at the driveway and the only difference there is just the lettering. There’s obviously options for lettering.

Chairman Marrie stated, I read your note and this is my opinion of course, but I feel one sign is more than enough.  I don’t think we have to have a show of signs, two big signs like that LED ones I think would be in my opinion a bit much.  I think that’s classier than the other, but again, my opinion.

Ms. Wolgamuth stated, that’s where we ended up. We were just looking to see what Council thought.

Chairman Marrie stated, as far as the lettering, either one. The bigger the better I think for people driving.  To me, the one on the left is easier to read than the one on the right, but that’s me again.  I think this has a little more to it.

Ms. Wolgamuth stated, and then we would continue with this one for the corner.  If everyone’s in agreement with that, we will get the bid specs ready and go out to bid and bring it back to Council. 

Chairman Marrie stated, everybody wanted the LED lights.  I’m not big on it, but it beats what we have now and it will be nice.  It’s done nicely.

Ms. Wolgamuth stated, the stone is the same stone that they are using at the Community Room so everything will match and this area will be backlit.  It will be a bronze.

Chairman Marrie asked, I forget, how tall is it and how wide, do you remember?  That’s okay, I just wondered.

Ms. Wolgamuth asked, do we have dimensions?  I can tell you the screen dimensions.  For the large one, it’s 4 x 8 x 8 foot 1 inches so it’s 8 feet across.

Chairman Marrie stated, okay. Anything else?  Any questions? 

There were none.

Chairman Marrie stated, all right. We will move on it.

PARKS AND RECREATION:

  • Round tables for concession stand

Mr. Thomas reported, this is the same company that we purchased the picnic tables from.  They give us a discount.  The main thing is they come assembled.  It’s a pain for, it’s a lot of time and effort for the Service Department to assemble them so I am recommending that we go with this company again and the actual cost is $5,898.40.  That includes shipping and handling and our discount that we get.

Chairman Marrie asked, the number of tables?

Mr. Thomas replied, 10 tables. We have had the tables in there probably for at least 16 years.  I have not replaced them in a while.

Chairman Marrie asked, just broken, deteriorated?

Mr. Thomas replied, yes.  We bought new umbrellas.  Now we need new tables. 

Chairman Marrie asked, any questions? 

There were none.

  • Senior Services
    • Senior Snow Removal – 2016-2017

Mr. Thomas reported, we are starting a month earlier.  We just need time for Donna.  We go out to bid, get the bids and then we advertise to our seniors.  So we want to start that process maybe in September or October.

Chairman Marrie stated, the sooner the better.

Mr. Thomas stated, it’s our annual that we do every year.

Chairman Marrie stated, exactly.   Any questions?

There were none.

SERVICE DEPARTMENT:

  • Memorandum of Understanding with Cuyahoga County Board of Health for 2016 Phase II Stormwater

Mr. Metzung stated, this is our yearly Memorandum of Understanding for the County Board of Health.  They do our dry weather testing of our outfalls looking for illicit discharges for our Phase II stormwater.  They come out when it has not rained in a while and if water is coming out of the pipe they check to find out why to see if there’s bacteria and then you have to go back and find out where this bad water is coming from.

Chairman Marrie asked, can they do this in every case?  Can they go back and find out exactly where it is coming from?

Mr. Metzung replied, we hope.  Actually, they turn it over to us at that point.  They test it and then they give us the results and turn it over to us.

Chairman Marrie asked, and then you have to do the detective work?

Mr. Metzung stated, yes, figure out where it’s coming from.

Chairman Marrie asked, have we had any situations where somebody was dumping something nasty?

Mr. Metzung replied, no, but we do know a couple of, at least one elicit where a sewer is hooked up wrong and we have taken care of that and then we have had other areas where it’s, like the Eastgate/Meadowood area has always tested bad before the sewer was put in, so now we are hoping they will test it and it will all come out good. Areas that are downstream from the septic systems always test poorly.

Chairman Marrie stated, okay, any questions or anything else?

There were no comments.

ANY OTHER MATTERS

Chairman Marrie stated, there is nothing from the Police and Fire, but I just wanted to say I am glad you guys are doing a great job.

Chief Carcioppolo stated, thank you so much.

Chairman Marrie stated, I mean it.  It’s like ho-hum, which is a good thing. Anything else?  There were no further matters.

There being no further business, the meeting adjourned at 7:08 p.m.  The next Safety and Service Committee meeting is scheduled for Monday, July 11, 2016 at 7:00 p.m. in the Main Conference Room at the Mayfield Village Civic Center.