Safety and Service: September 8th 2015

Main Conference Room – Mayfield Village Civic Center
Tuesday, September 8, 2015– 7:00 p.m.

The Safety and Service Committee met on Tuesday, September 8, 2015 in the Main Conference Room of the Mayfield Village Civic Center. Council President Marrie called the meeting to order at 7:00 p.m.

Present: Mr. Marrie and Mr. Jerome

Also Present: Mrs. Mills, Mr. Wynne, Mr. Metzung, Chief Carcioppolo, Chief Edelman, Mr. DiNardo, Mr. Marrelli, Mr. Thomas, Mr. Cappello, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa


  • Upgrades to police station – Dispatch Upgrade

Chief Edelman reported, this was covered last month. Do you want to talk about this during Finance Caucus? I got pricing on it.

Council President Marrie replied, yes. But I would like to bring up a subject while we were all here and maybe I will have to bring it up during Council to make sure everyone’s heard. Special Meetings are becoming overpowering. It has nothing to do with you in particular. It’s overall. We have to go back to what is really proper. That is, Caucus is definitely discussion and voting on the money should be at Council. That way it gives anyone that wants the whole two weeks to research it further to do it instead of having it right on top of Caucus. I would like to see, and I am going to try to make sure it happens, that we have less of the Special Meetings for voting on dollars when it should be done after Finance sees it during Caucus and after Finance sees it on Committee.

Chief Edelman stated, the reason I asked Mary Beth to put is on the Special Meeting agenda this evening is because we did discuss it last month and were waiting for final pricing. Since then, I have received final pricing. If it’s going to be an issue, I have no problem with waiting until the Regular Council Meeting.

Council President Marrie stated, if you don’t mind, I would rather you wait for the Council meeting to get this back on track. I went back on all the Special Meetings. It’s not just a police issue. There were items we could have waited for. What happens is we have a Special Meeting and it’s almost a tendency, well, while we are having that, we might as well put that on and then we have situations where you have already talked about it the month before and then it falls into that. I would like to see us get back to Caucus being Caucus and then Finance Caucus and then when Finance passes it. I don’t have an issue with it and neither does anyone else. Unless it’s a dire emergency or our back is against the wall, I think it should follow procedure.

Chief Edelman replied, that’s fine.

Council President Marrie stated, I am just trying to get this back on track. It’s been 5 or 6 months in a row that we have done this. It’s not supposed to be that way.


  • Beechers Brook Bluff Erosion Evaluation

Mr. Metzung reported, this goes back to the SOM project. When we widened SOM, we did the drainage over there and Beechers Brook by Fisher’s Tavern. Burges & Niple has been on this for almost forever. We had to hire them to do our mitigation monitoring. After that we kept them on, but it was under the Mayor’s spending limit. This is the first time it has gone over the Mayor’s spending limit. What it basically is is we are literally monitoring the erosion that is going on and it’s creeping into the backyards of SOM Court so that if and when the Regional Sewer District gets their money and their okay to go ahead, we can present this to them and say, this is what’s going on out there. We want to be a first out project.

Council President Marrie asked, is there any idea at all when they may get their money or is it still up in the air?

Mr. Metzung replied, it’s still with the Supreme Court. They were supposed to rule in January. This is just continued monitoring of the bluff.

  • Trees for Fall planting at various sites throughout the Village

Mr. Metzung reported, we will be doing a significant amount of Fall planting this year. I provided everyone with a map. What we will be planting at the Civic Center at this time will be the trees along Heinen’s. The drawings you got for Meadowood does not show the Thornapple side. There’s also plantings at the ODOT property that the buildings have been removed and has now been cleaned up and earthwork done. Frank went out and got pricing for the trees. It was over $7,000 so I said not to exceed $8,000. A lot of that is going to be on availability of the trees.

Council President Marrie asked, what about budget, Ron?

Mr. Wynne replied, we have a tree removal and planting budget. We have spent quite a bit of it already.

Mr. Metzung stated, it might be hard to find a vendor that is going to be able to supply this many trees.

Council President Marrie stated, all right. Pass this on to Finance.


Council President Marrie asked, any other matters? There were none.

There being no further business, the meeting adjourned at 7:18 p.m. The next Safety and Service Committee meeting is scheduled for Tuesday, September 8, 2015 at 7:00 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, CMC
Clerk of Council