Safety and Service: March 2nd 2015

MINUTES OF THE SAFETY AND SERVICE COMMITTEE
Main Conference Room – Mayfield Village Civic Center
Monday, March 2, 2015 – 7:15 p.m.

The Safety and Service Committee met on Monday, March 2, 2015 in the Main Conference Room of the Mayfield Village Civic Center.  Mr. Marrie called the meeting to order at 7:15 p.m.

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ROLL CALL: 

Present: Mr. Marrie and Mr. Jerome

Also Present:     Mrs. Mills, Mr. Marquardt (7:20), Mr. Wynne, Chief Carcioppolo, Chief Edelman, Mr. Metzung, Mr. DiNardo, Mr. Cappello (7:20), Mr. Jeff Thomas, Ms. Wolgamuth, and Mrs. Betsa

SERVICE DEPARTMENT:

2015 Road Program

Mr. Metzung report, this year’s road program will consist of Glenview, Bonneview, Beech Hill. That includes water line replacement.

Mr. Marrie asked, are you going to pave too?

Mr. Metzung replied, yes, we will tear the road up.

Mr. Marrie asked, asphalt it?

Mr. Metzung replied, yes.  We are going back and forth whether or not we widen it a little bit because they are significantly narrow.

Mrs. Mills stated, I would like to see that widened.

Mr.  Jerome agreed.

Mrs. Mills continued, also, on Beech Hill, those culverts are very very dangerous.

Mr. Metzung replied, my understanding is that when you redid that and put the sewer down there, you looked to do something with those culverts and everyone was adamant about wanting their culverts and ditches in order to get the drainage you need. In some places they get pretty deep.  That was over 15 years ago.

Mrs. Mills stated, a lot of that scenario was we wanted to open the bridge up at Beech Hill and they didn’t want to do that.  They could have gotten it free at that time. 

Mr. Metzung stated, I would love to see the culverts go away. They are nothing but a pistol for us.  Especially during leaf season.  I don’t have a problem looking at that.

Mrs. Mills asked, is there any way you can look into that?  I go down there once in a while and am very leery about backing up.  You can’t see where the culvert is. 

Mr. Metzung replied, we can always look to widening aprons. 

Mrs. Mills stated, the street is narrow and the culverts are deep.  When you see a school bus, you can’t hardly pass with a car.

Chief Carcioppolo stated, I would not be able to pass with a fire truck.  Tom told me there are certain parts of the road that are 17 ½ feet wide.  The Ohio Fire Code requires 18 feet for fire department access roads on private property.

Mrs. Mills asked Ron, you live there, how do you feel about it?

Mr. DiNardo replied, exactly what you said.  I see it all the time when there are two trucks going down.

Mr. Jerome stated, with the snow build up, it’s horrible.  My street is the same way.

Mr. DiNardo stated, I don’t know what you do.  It would be very costly to the Village to correct the problem.

Mrs. Mills stated, I want to see something done on Glenview, Seneca and Beech Hill. 

Mr. DiNardo stated, they did make it a little wider on Seneca which helped.

Mr. Metzung stated, we really didn’t.  When you clean everything up and move the grass back to where it belongs and put the berm back in, it gives it that. We really didn’t widen it.  You get into where the drive pipes and ditches are.

Mrs. Mills asked, have you done the specs on this yet?

Mr. Metzung replied, he’s working on it.

Mrs. Mills asked, can you put a bug in his ear?

Mr. Metzung replied, I would be happy to do that.

Mr. Jerome stated, we are budgeting $3 million. That’s a pretty good amount of money.

Mrs. Mills asked, for a little bit more asphalt?  While we can do it?

Mr. Metzung replied, it was $600,000 for Seneca.

Mr. DiNardo asked, can you do it as a line item add?

Mr. Metzung stated, we have drawn a couple things up. We have been discussing it.

Mr. Marrie stated, let’s see it two ways, one with it being widened.

Spring Tree Planting

Mr. Metzung reported, this will be our typical annual spring tree plantings.  80 trees which is pretty aggressive. We have the areas here in Village Hall since the driveway has been redone, the area around Raleigh where the mounds were placed and some screening we need to do for those residents. 

Mr. Marrie asked, I thought we did all the screening?

Mr. Metzung replied, no. We did some years ago but we didn’t do what we agreed to do. The mounding came fairly late last year. We also removed all the ash trees that were on North Commons Boulevard. We want to get back there and start replanting that area again.

Mr. Marrie asked, do you have a plan of the next group of neighborhoods?

Mr. Metzung replied, we have not gotten into a program with neighborhoods other than if we remove a tree on someone’s tree lawn they request a new one and we put it back.  Other than that we don’t necessarily go into the neighborhoods and redo those. The ones that are planted are pretty well planted.  We don’t have a program in that regard. Certainly if someone comes to us and says we would like a tree, we have done it on many occasions.

Mrs. Mills stated, at one time you said you were going to put some south of Wilson Mills on SOM.

Mr. Metzung asked, on those big tree lawns?

Mrs. Mills replied, yes.

Mr. Metzung stated, we certainly can do that.

Mr. Jerome asked, how do we get more aggressive? We budget $50,000.

Mr. Metzung stated, we don’t do more than 80 trees a year. There’s so much babysitting that goes with planting a tree through the year.  Depending on your winter and summer, you may be babysitting those same trees next year.  You are watering and other things. Then you have to go back after two or three years to the trees you planted and start doing pruning and things of that nature.  You can’t be putting in 120 trees and then trying to get back to them.  We have done some of that when we did SOM with poor results.

Mr. Jerome asked, are you going to do something in the fall or is this it?

Mr. Metzung stated, we can do something in the fall but we won’t do anything in the fall anywhere near the roadways due to salt.

Lawn Care Fertilization

Mr. Metzung stated, this is our annual lawn care. Again, the organic lawn care that we have gotten into the last couple years.

Mr. Marrie asked, what about pricing?

Mr. Metzung replied, pricing is up.

Mr. Marrie asked, how much?

Mr. Metzung replied, percentage per application is nothing.  The lot next to the Fire Department went back on line. The area by Raleigh went back on line. We have taken some off and now we are putting them back on.  It’s $600-700 more this year than last.  I will have that for you at the next meeting.

Technical Assistance at Construction Sites per EPA requirements

Mr. Metzung reported, this is with Cuyahoga Soil and Water like we did last year.  Part of our Phase II stormwater regulations require us to do construction inspection and post-construction inspection of construction sites. As work is being done, they have to make sure the silt fence is up and the little ponds they are building are being maintained.  These people go out and do the inspection for us. They are trained to do that kind of work. We did this around July last year.  Now it will become annual.

Mr. Marrie asked, approximately the same thing, $13,000?

Mr. Metzung stated, it depends on how much work they anticipate.  It won’t change if something comes up and we have a lot of work this year, but it could change the following year.  It’s kind of like insurance, if we have more cases, then they raise the rate.

Mr. Jerome asked, what were we doing before that?

Mr. Metzung replied, we were doing it internally.  Mostly the engineer was doing it.

Mr. Marquardt asked, why do you need them?

Mr. Metzung replied, because we got busted by the EPA. You not only have to do the inspections, but you have to do them the way they want it.  We hired these guys because they work within this frame.   EPA wanted the steps.  This is part of it.

Mr. DiNardo asked, do we charge the applicant?  This is for all commercial businesses.  Do you bill whoever it may be?

Mr. Metzung replied, no.

Mr. Cappello added, the Village does approval letters.  There’s a bond that has to go on them. In the past we did get some money from the occupant.

Mr. Marrie asked, should we set something up?

Mr. Cappello replied, I would have to look and see how that would work.   We would have to set up a rate for inspections.

Mr.  Marrie stated, let’s look at it.

POLICE DEPARTMENT:

Update on regional dispatch

Chief Edelman reported, we were hoping to have a recommendation for you this evening.  We are waiting for more information.  It has not arrived yet.  I don’t have much of an update.  I have started meeting with some of our vendors to see what the process is to transfer our systems off-site and what the cost and logistics are.

Mr. Marrie asked, would we have it for Council?

Chief Edelman replied, I hope to have it by the end of the week.  I can send it to everyone’s e-mail.

Mr. Marrie stated, just go with Council depending on how fast you want to move this.

Chief Edelman stated, we are getting to the point where time is starting to be something we have to watch, for a number of reasons, but primarily because I am getting low on manpower. As they leave, I have gaps to fill before we actually make the move.  As soon as I have the information, I will make sure everyone gets it.

Mr. Jerome stated, you might as well send it out as soon as you have it so we are prepared to talk about it at the Council meeting.

ANY OTHER MATTERS

Mr. Marrie asked if there were any other matters.  There were none. 

There being no further business, the meeting adjourned at 7:30 p.m.  The next Safety and Service Committee meeting is scheduled for Monday, April 6, 2015 in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, CMC

Clerk of Council