Safety and Service: August 3rd 2015

Main Conference Room – Mayfield Village Civic Center
Monday, August 3, 2015 – 7:00 p.m.

The Safety and Service Committee met on Monday, August 3, 2015 in the Main Conference Room of the Mayfield Village Civic Center. Mr. Marrie called the meeting to order at 7:03 p.m.


Present: Mr. Marrie and Mr. Jerome

Also Present: Mrs. Mills, Mr. Wynne, Mr. Metzung, Chief Carcioppolo, Mr. DiNardo, Mr. Marrelli, Mr. Thomas, Mr. Esborn, Ms. Wolgamuth, and Mrs. Betsa


  • 271 Bridge Replacement over Wilson Mills

Mr. Jerome stated, I heard that ODOT is replacing the local traffic bridges over Wilson Mills. I don’t know if we were aware of any of that. Are they trying to do anything to help with the traffic over there?

Mr. Metzung replied, maybe you can ask Tommy. Tom Cappello had discussed that with them. At some point there was, before I first got here, they looked at adding additional lanes under the bridge. The middle bridges they built with different span widths so they could widen the road. Whether or not they were going to go back and do that now to the regular lanes, I don’t recall the answer to that. Tommy may have more information.

Mr. Jerome stated, I will talk with him and see what he has heard.

Mr. Marrie stated, it was discussed quite a bit but it has been a while.

Mr. Metzung stated, Tommy was going to bring that back up to them when we first heard about this.

Mr. Jerome stated, sometimes they might miss something. I wanted to make sure they are aware that they should look into it.

Mr. Wynne asked, are you talking about adding a lane on Wilson Mills?

Mr. Marrie stated, yes, they take the middle part out.

Mr. Jerome stated, the express lane has a middle post but it doesn’t have the two side ones. The local lanes have all three.

Mr. Metzung stated, I can’t recall. I know that there was a study done years ago.

Mr. Jerome stated, I will talk to Tommy about it later.

Mr. Marrie asked, what brought it up?

Mr. Jerome replied, we do the Adopt a Highway there. I remember the guy saying that whenever there’s any construction, you can’t do Adopt a Highway. He mentioned it in an e-mail. I was just thinking about it.


  • Kenwood Gardens Gateway Enhancement

Mr. Metzung reported, this is for the capstones and the main stones for the Kenwood Gardens improvement. I have yet to price out the other stone.

Mr. Marrie asked, this was in the budget?

Mr. Wynne replied, we have $50,000 budgeted for entryways for Worton Park and Kenwood. $25,000 apiece.

Mr. Jerome stated, I can’t remember what the original plan was. Are there three entrances?

Mr. Marrie replied, 4. Wilson Mills would be Oakwood and Kenwood and then on Sandalwood it would be just as it comes in at the back end of the parking lot and on Thornapple it’s about halfway down the street where Kenwood starts.

Mr. Marrie asked, any other questions? There were none.

  • Demolition and removal of two out buildings at 470 SOM Center Road

Mr. Metzung reported, these are just two little nuisance buildings that were left over. One was an old house and the other one was kind of a bigger shed. They are a nuisance.

Mr. Marrie asked, this is the old ODOT?

Mr. Metzung replied, no, this is the old Zako property in the back. They used to be in the weeds. You couldn’t see they were there.

Mr. Jerome showed the picture.

Mr. Marrie asked, this is the Zako house here? I didn’t even know there were buildings back there. They are not being used?

Mr. Metzung replied, no. They are falling down.

Mr. Marrie asked, any questions? There were none. This item will be passed on to Finance.


  • Upgrades to police station

Chief Carcioppolo reported, we had originally put money in the capital budget to upgrade our current dispatch center. With the falling out of the deal with CECOMs, we would like to go out to bid and obtain pricing to see what the current pricing would cost to upgrade our dispatch center with the current technology to bring us up to speed and go with our original plan of maintaining dispatch here.

Mr. Marrie asked, would you need to add to the building or are you fine?

Chief Carcioppolo replied, not adding to the building, just the hardware. It’s on the agenda to get Council’s approval to get some bids and some pricing and basically go back to our original plan.

Mr. Jerome stated, I heard this was a possibility. Have we talked to any other SPAN communities?

Chief Carcioppolo replied, there is a possibility that if we had the ability, they would come to us. The original plan as I saw it was we as a property owner shouldn’t be charging capital expenditures for the upgrade of the building, we should only be splitting the personnel costs. I believe that when we were exploring those possibilities last year when CECOMs came and offered their deal we were discussing everyone splitting the capital costs and the personnel costs. To be truthful with you, from all of the models out there, the property owner is the one that absorbs the capital costs.

Mr. Marrie asked, like the one in Bedford?

Chief Carcioppolo replied, Bedford was able to procure grant money from Cuyahoga County. That is drying up and the longevity and life of CECOMs itself is in question right now. So in about 5 years the technology should be available for us to field our own cellular 911 calls and geocode our own calls. That’s still a little ways out. With that being said, going back and looking at other consolidation options doesn’t make sense to us because those centers are already established. The Hillcrest area works together. We have been working together for years and to jump into another center just because it exists doesn’t make sense to us because we have the ability to do it here.

Mr. Marrie stated, you both talked about that not working anyways because we would be number 13 out of 13. We have no say.

Mr. Jerome asked, what about the State mandate that if you don’t go with one of their centers?

Chief Carcioppolo replied, that’s up in the air right now. Right now CECOMs is the only PSAP in Cuyahoga County. The others don’t qualify because they don’t field their own cellular calls right now.

Mr. Jerome stated, so if we go through this with money we have budgeted, we were holding on because we were not sure what we were doing, we have to do something.

Chief Carcioppolo stated, to provide the best service that we can, we should be upgrading our equipment to the state of the art equipment.

Mr. Jerome stated, that’s step one. Step two is we are hoping in a few years to get the cellular calls, right?

Chief Carcioppolo replied, supposedly the technology will be available within the next 5 years.

Mr. Jerome stated, the third point is down the road technology might change again and we might be in the same boat. Maybe 10 years from now, the County figures it out and we might change gears, but at least at this point we need to do something. We budgeted the money.

Mr. Marrie stated, okay, so it’s okay to go out to bid. You and Rich work it out.


  • Fireworks: 2016-20118

Mr. Thomas stated, hopefully you got the memo. It’s pretty self-explanatory. I think you would be out of your mind not to go with American Fireworks, based on their price and our experience with them for the last three years.

Mr. Marrie stated, it’s fine. Pass it on to Finance.

Mr. DiNardo asked, are you doing two years or three years?

Mr. Thomas replied, we do two years, because if we do three, we are going to have to go out to bid because it would be over $25,000. The third year is an option.


Mr. Marrie asked, any other matters? There were none.

There being no further business, the meeting adjourned at 7:15 p.m. The next Safety and Service Committee meeting is scheduled for Tuesday, September 8, 2015 at 7:00 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, CMC
Clerk of Council