Safety and Service - July 7th 2014

MINUTES OF THE MEETING OF THE
SAFETY & SERVICE COMMITTEE
Monday, July 7, 2014 at 7:15 p.m.
Main Conference Room - Mayfield Village Civic Center

The Safety and Service Committee met on Monday, July 7, 2014 in the Main Conference Room at the Mayfield Village Civic Center.  Mr. Marrie called the meeting to order at 7:15 p.m.

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Present: Mr. Marrie and Mr. Jerome (7:20 p.m.)

Also Present: Mr. Wynne, Chief Carcioppolo, Chief Edelman, Mr. Metzung, Mr. Dinardo, Ms. Wolgamuth, Mr. Thomas and Mrs. Betsa

POLICE DEPARTMENT:

LEADS Access Fee with a Dynamic Multipoint Virtual Private Network Connection.

Chief Edelman stated, we have a contract with the County right now. What I want to do is cancel our contract with the County and go directly with LEADS because it’s about half the price and there’s no benefit with staying with the County.

Mr. Marrie asked, the one we will go with, is it State controlled? Chief Edelman replied, yes.

Mr. Marrie stated, I don’t have a problem with it.  This item will be passed to Finance.

FIRE DEPARTMENT:

Exterior Building Maintenance

Chief Carcioppolo reported, we have been getting quotes for the last few months to fix the exterior of our building.  We originally started looking at this last fall. It was between $8,000-12,000 to paint it.  We decided that rather than pay that and have to do it again we should vinyl or aluminum side based on what application needed to cover it all so we don’t have to paint it again. 

We attempted to get three quotes from McNulty Roofing, Timperio Roofing and Mike’s Home Improvement.  Mike’s Home Improvement was very responsive and very ambitious to work with us. They are very diligent and on point with everything.  They provided their estimate which happens to be the lesser of the two estimates we received.  That came in at $17,415.  The same work through Timperio came in at $18,500.  Even with constant reminders, McNulty failed to give us an estimate.  We would like to go with Mike’s Home Improvement.  However, he did ask that we pay 50% up front to pay for the materials and then 50% upon completion.

Mr. Marrie asked, Mr. Wynne, is that okay with you? Mr. Wynne replied, we generally don’t like doing that.

Mr. Marrie asked, have we done business with Mike’s? Chief Carcioppolo replied, I haven’t, no.

Mr. Marrie asked, have you checked him out? Chief Carcioppolo replied, from calling people.

Mr. Marrie asked, what about the Better Business Bureau? Chief Carcioppolo replied, I have not, no.  Mr. Wynne stated, we would do that before we retained him.

Mr. Jerome stated, if that’s not how we normally do things, tell him no deposit first and see what he says.  Chief Carcioppolo stated, I can just tell him that if we approve this this money is good.

Mr. Dinardo asked, does he know it is for a municipality and there should be no tax included in his material cost? That’s something you may want to let him know. It would lower his price.  You should let him know that Mayfield Village does not operate where you give him half up front.

Chief Carcioppolo stated, I actually called Ron and asked him because I know we did provide some of the money up front for the fuel system.   I will ask Mike’s.

Mr. Marrie asked, he must be small then? Mr. Dinardo replied, sounds like it.

Mr. Marrie stated, go ahead and proceed with it.  We will pass this to Finance. It definitely needs it.  Is any or part of this in the budget?  Mr. Wynne replied, yes.  Chief Carcioppolo replied, after we looked at it and it started to get later in the fall, I had Ron put it into this year’s capital budget. I wanted to get it done before Cruise Night and fireworks, but that didn’t work out.

This item will be passed on to Finance.

Hydraulic Unit for Fire Truck

Chief Carcioppolo stated, this is the duo pump, the hydraulic pump that goes on the fire engine which was a line item, all part of the same purchase we agreed to and backed this out because it had to go through a separate vendor.  By going through this vendor, it saves us approximately $2,000 over going through the fire truck manufacturer. This will be drop shipped to the manufacturer and they will install it into the vehicle.

Mr. Marrie asked, it will still save us $2,000 as it stands now?  It stays the same?  Chief Carcioppolo replied, I made them hold the price for another 60 days.

Mr. Marrie stated, we talked about this last time.  Let’s send this to Finance.

SERVICE DEPARTMENT:

Earth work in the Raleigh Drive area

Mr. Metzung stated, we have had requests from residents for more buffer in the area of Raleigh Drive where we moved the entryway and tore down the houses.  Mr. Metzung passed around a copy of a diagram of the location.  In an effort to provide more buffer, we are looking to add some mounding first. We are getting quotes for that. It will be under $10,000. The Service Department will finish raking and seeding it and then we will come back and plant trees on the site. The two homes on Derby that were affected by the house removal have complained. This is the result of that.

Mr. Marrie asked, I thought we put a bunch of those big pines or evergreens up there.

Mr. Metzung replied, we did plant several pines in the area. They are still requesting more. The lady on the corner tore out a bunch of old junky stuff she had and wanted more. The plan is designed in a way to be expandable so if we choose to start removing houses we have purchased along Wilson Mills we will continue with this plan. This is in an effort to appease the residents.  It will be a nice entryway.

Mr. Marrie asked, what if she comes back again?  Ms. Wolgamuth replied, she has seen the plan.

Mr. Marrie asked, does she know this is it?  Mr. Metzung stated, I have not said this is it.

Mr. Marrie asked, why can’t you? Mr. Metzung stated, it’s never this is it.  It’s always, more can be done. This is one of these things.

Mr. Marrie stated, it could be never ending.  This is all hypothetical.  If she didn’t like what you did and wants more, it sets you up for the future, the same kind of situation, correct?

Mr. Metzung replied, yes.  That’s why this plan is expandable, in an effort to take care of anything in the future. We will carry this plan to the east to continue.

Mr. Marrie stated, we did an awful good job and put in what they wanted.  Mr. Metzung replied, correct. The gentleman to the east on Derby was not part of that original discussion with the pine trees.  We worked with the corner originally and now the one next door has come into that discussion.  A couple of the pines died. It’s a tough place to try to grow anything.

Mr. Marrie stated, okay.  We will pass it on to Finance.

Mr. Metzung stated, right now it’s just earth moving.  That won’t happen until the end of August. I don’t want to get involved before planting season. But I would like to have this set up so that come the end of August, I can move on it and get it done so I can get it planted.

Mr. Marrie asked, the Service Department will do the heavy work?

Mr. Metzung replied, actually no. The heavy work is going to be done by a contractor.  That’s moving the soil and shaping the mounds. We will then plant and seed it in the fall.  Plantings will go on top of that.

SENIOR SERVICES:

2014-2015 Senior Snow Removal

Mr. Thomas stated, this item is always on the July agenda. It is the same as last year. There are no changes.

Mr. Jerome stated, I like the program.  I understand that they sign up with us.  Why do we give them money if they don’t want to do it? It’s either you are in or you are out.  Mr. Metzung replied, part of the reason we went to that was because there were so many complaints. 

Mr. Jerome asked, they wanted to stay with their own contractor? Mr. Metzung stated, yes.  It became such a pain to deal with.  We decided to let them get their own and we reimburse them what we were putting into the program.

ANY OTHER MATTERS:

Mr. Marrie asked, any other comments?

Ms. Wolgamuth provided an update on the Community Room.  We had requested proposals and qualifications from architects. We received materials from 7 different firms.  The proposals ranged from $24,500 to $94,255.  We have narrowed it down to 4 that are going to be interviewed by a small selection committee on August 5th. At that point we will be ready to come to Council to propose which architect we would like to go forward with.

Mr. Marrie asked, is the $94,000 one part of it?  Ms. Wolgamuth replied, no. We actually dropped the two high bids. We are looking at the low and more medium.

Mr. Thomas stated, Ron Dinardo came into my office and said that a lot of his residents on his street could not see the fireworks.  I wanted to explain to him the reason why is we eliminated the four inch shells.  All we had were two and three in shells.

Chief Carcioppolo replied, they go about 30 feet shorter.

Mr. Jerome stated, there were a lot of people who could not see them.  Mr. Thomas replied, right.  Last year they saw them because they were four inch shells.

Mr. Marrie asked, why did you eliminate? Chief Carcioppolo replied, we don’t have the distance.  It’s against the law.  It depends on how big your area is for the fallout area.

Mr. Jerome stated, people need to know that. There are buildings in the way. They are going to have to go by the trailhead. Chief Carcioppolo replied, the trailhead is the fallout zone, so no one can go on the trailhead.

Mr. Jerome asked, where are they going to stand to see all the fireworks?  Chief Carcioppolo replied, if you are in downtown by the gazebo or front lawn, you can see them.  You would be able to see them on Beta.

Mr. Marrie stated, we always have the whole gang here and we normally go up to the gazebo area.  This year, we did not, so I put a chair in our driveway instead.  I thought, either that was the lousiest fireworks we have had or I could not see anything.  I just saw an occasional big one. The rest was just some light in the trees.  Now I understand.  I didn’t know it was illegal.

Mr. Jerome stated, can we do all three inch?  Chief Carcioppolo replied, next year we will do all three inch.  The company wanted to do a show this year from the ground up.  They threw in extra stuff.

Mr. Marrie stated, I am not complaining.  I am just saying it’s coincidence you bring that up. Carol and I were sitting in the driveway and I said, wow, either I am missing something or we did not get a lot for our money.

Mr. Thomas stated, the people who did see the whole show from where they were sitting thought it was a good show.

Chief Carcioppolo stated, we can entertain the idea of moving it to a different place with more room and then we can do big shells.  Mr. Thomas stated, we will look into three inch shells.

Mr. Marrie asked, any other matters?  There were none.

There being no further business, the meeting adjourned at 7:32 p.m.  The next Safety and Service meeting is scheduled for Monday, August 4, 2014 in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, Clerk of Council