Safety and Service - January 13th 2014

MINUTES OF THE
SAFETY & SERVICE COMMITTEE
Monday, January 13, 2014 at 7:15 p.m.
Mayfield Village Civic Hall

The Safety and Service Committee met on Monday, January 13, 2014 in the Mayfield Village Civic Hall at the Mayfield Village Civic Center.  Dr. Parker called the meeting to order at 7:30 p.m.

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Present: Dr. Parker, Mr. Marrie, and Mr. Delguyd

Also Present: Mr. Marquardt, Mr. Jerome, Mrs. Mills, Mr. Wynne, Chief Edelman, Chief Carcioppolo, Mr. Metzung, Mr. Thomas, Mr. Dinardo, Ms. Wolgamuth, and Mrs. Betsa

FIRE DEPARTMENT:

Hydrant fee for 2014 (Division of Water)

Chief Carcioppolo reported, this is an annual fee.

Hillcrest Mobile Air Unit and Tech Rescue Team (MAUTRT)

Chief Carcioppolo reported, the Hillcrest Area Departments chip in $5,000 a piece to support the Regional Technical Rescue Team.

Dr. Parker asked, are these expenses within the same range as in prior years?  Ballpark?

Chief Carcioppolo replied, yes. The $5,000 to the Hillcrest Mobile Air Unit and Tech Rescue Team has been the agreed upon amount for the Regional Technical Rescue Team for as long as I can remember.  As far as the hydrant fee goes, they do change that based on how many hydrants are repaired.

Mr. Wynne replied, it’s a little over $200 higher than it was last year.

Mr. Delguyd asked, that covers the hydrant maintenance? They are responsible for all that, correct?

Chief Carcioppolo replied, that covers what Cleveland Water does. We actually do the annual maintenance on them, flushing them and greasing them. We report back if there is a problem with them and they will come out and repair them.

Dr. Parker asked, in the past we have had issues with repairs and have actually held back some payments. Any problems lately?

Chief Carcioppolo asked, with repair?

Dr. Parker replied, yes.

Chief Carcioppolo replied, sometimes they lag a little bit sending people out. We have just been staying on them to remind them that they need to repair the hydrants.

Dr. Parker asked, anyone have anything else to ask on this?

Mr. Marrie replied, no, it’s annual.

ADMINISTRATION:

Renewal of Senior Services for 2014 (Community Partnership on Aging)

Ms. Wolgamuth deferred to Mr. Thomas. Senior Services are now offered through Recreation.

Mrs. Mills reported, we are going to have a senior meeting next Tuesday, January 21st  at the Senior Services Department in the Community Room. The last report we had from Stacy O’Brien was from January-June of 2013.  Can I get an updated report?

Mr. Thomas replied, it should have been attached to your memo forwarded in packets?  Mrs. Mills asked, does she have an updated report?  Mr. Thomas stated, I can give you a copy.

Mr. Thomas reported, we are going in to our second full year with the Community Partnership. As you recall, we were in an abbreviated year for 2012.  We paid $39,000.  Last year was the first full year we were members. They charged $38,175 in 2013.  Their recommendation is to maintain that same price for this year again.  I feel strongly about this program. The Community Partnership along with our seniors program is outstanding. We need the support of the Community Partnership to keep this thing going.  We don’t want to see this die.  My recommendation is to renew this again for 2014.

Referring to the report, Mr. Marquardt stated, I am still unclear as to what we are paying for and what is part of our activity. There is volunteerism mixed in there. There are Village programs.  I can’t separate what we paid for and what is our programs from that write up. I would like to see a detailed list.  They have the stuff we are not paying for.  I think we need to have the stuff that is costing $38,000. Right now I can’t tell the difference.  I am sure we are not paying for volunteers.

Mr. Thomas replied, transportation for sure is one. They have a social worker that is giving a total of 31 hours of social work.  Donna does not do that.

Mr. Marquardt stated, well, if I could have it broken down.

Mr. Thomas asked, do you want it broken down specifically as to what Community Partnership on Aging is giving to us?

Mr. Marquardt replied, yes, it is very vague. For that amount.

Dr. Parker recommended this be evaluated by the Finance Committee. 

Mr. Delguyd replied, it will, to approve the numbers.  The more overriding question is, how much of that were programs we were offering before the Community Partnership on Aging and then how much of that is just additional programming.  The additional programming is theoretically what we are paying for, right? 

Mr. Thomas replied, services.

Mr. Delguyd stated, programming services.  I am using the word interchangeably.  I understand the Meals on Wheels and the transportation.  But more importantly than that, I think from my standpoint is the services that are being offered is, how many individual households are being serviced?  If we are paying $38,000 for two houses, that might be something we can provide more specifically to people versus 100-200 residents, etc.  I know that’s not the case. I am using exaggeration to make a point. 

Mr. Jerome asked, what were we paying Eunice Kalina when she was here?

Mr. Marrie replied, a lot more than that.

Mr. Jerome stated, that’s one of the reasons why we decided this was a great idea.

Dr. Parker stated, I think you can certainly get that information ready for us for our next meeting.  Some of the financial issues we are discussing are more pertinent for Finance Committee as opposed to Safety and Service.  Are there any other questions on this item?  There were none.

Annual Subscription and Fiber Maintenance (One Community)

Ms. Wolgamuth stated, this is normally Ted’s.  All I can tell you is I know this is an annual fee that we pay. This is probably the fourth or fifth year we have been paying it.  It seems to be broken out $3,000 for maintenance and $12,000 for the service fee. That is for all of our phones and internet and the additional fiber ring we have.

Mr. Delguyd added, this is an annual expense.

Dr. Parker asked, any other comments or questions? There were none.

ANY OTHER MATTERS:

There being no further business, the meeting adjourned at 7:40 p.m.  The next Safety and Service meeting is scheduled for Monday, February 3, 2014 at 7:15 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa,
Clerk of Council