Safety and Service - May 6th 2013

MINUTES OF THE
SAFETY & SERVICE COMMITTEE
Monday, May 6, 2013 at 7:15 p.m.
Mayfield Village Conference Room

 The Safety and Service Committee met on Monday, May 6, 2013 in the Mayfield Village Conference Room at the Mayfield Village Civic Center.  Mrs. Cinco called the meeting to order at 7:15 p.m.

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Present:

Mrs. Cinco

Also Present:

Mr. Wynne, Lieutenant Jablonski, Acting Chief Shrefler, Mr. Metzung, Mr. Marrelli (7:24 p.m.)  Mr. Dinardo, Mr. Thomas, Ms. Wolgamuth and Mrs. Betsa

SERVICE DEPARTMENT

Purchase of new riding mower (Marshall Power Equipment - $9,062.00)

Mr. Metzung reported, the old mower broke.  We had budgeted for a new one.  We are looking to purchase a new one.  Mrs. Cinco stated, this item will be passed along to Finance.

BUILDING DEPARTMENT

Community Room – Repair Update

Mrs. Cinco asked, is there anything further to report on this?  Ms. Wolgamuth replied, is there anything else you want to know?  Mrs. Cinco stated, there is more than enough information but it does not help in determining what to do.

Acting Chief Shrefler recommended that there be a committee formed for this.  Ms. Wolgamuth agreed.

Mr. Wynne asked, have Council members talked at all about this?  Mrs. Cinco replied, no, they have not.  We can put this on the agenda for Caucus this evening. We can ask if they feel there is a necessity for this.

Mrs. Cinco asked, do you think it would be a good idea to have a special committee for the Community Room?  Ms. Wolgamuth replied, if you decide that you are going to raze and rebuild, at that point you might want a committee to nail down exactly what you want in there.

Mrs. Cinco asked, what is the feeling of Administration on this, or is he pretty much leaving it up to Council?  Ms. Wolgamuth replied, yes.  He recognizes something needs to be done and he knew that once the old Village Hall was torn down, people would notice it more and recognize that it was really run down and needs improvement, but I think at this point he is leaving it to Council for discussion.

Mrs. Cinco suggested that maybe if it is torn down, move it.  Acting Chief Shrefler suggested that if it is going to be moved, you can leave it open until you build a new one without interrupting rentals.  Mrs. Cinco agreed, but I am just throwing that out because it would be good over here on this side.  Of course, then that might cause a problem for Heinen’s parking.  Mr. Dinardo stated, we do have a little more room there so that you can create more parking where the old house was.  Mrs. Cinco agreed. 

Mrs. Cinco continued, but you still have to figure out whether to fix it up or tear it down.  At this point, is there something that has to be done right now?  Mr. Metzung replied, yes, purchasing a new refrigerator.  Other than that, no.  Ms. Wolgamuth stated, I think the deck. 

Mrs. Cinco asked, is there anything budgeted for this?  Ms. Wolgamuth referred to the last page of the memorandum provided in packets.  On the last page, John talks about the repairs.  Mr. Wynne stated, we only budgeted $50,000 for potential work on it, but Council also directed to have $300,000 transferred into that fund this year to start planning for whatever it is we wanted to do. 

Mrs. Cinco asked, so, roughly $300,000?  When people use it, it is a reflection on the Village. That’s one way of looking at it. 

Mr. Metzung suggested Council go and see what facilities other cities have. The gambit is huge.  Mrs. Cinco agreed.  But I think someone has to determine if we want to do it.  If we want to do a new one, then would be the time to go and check out other places. But we are still in between do or not do, or if we not do, then what are we going to do?

Mr. Dinardo stated, you are going to have to form that committee.  Like Doug said, what do you want? 

Mr. Metzung added, at the end of the day, what do you want.  What ultimately would you want?  Mrs. Cinco replied, personally?  We have built new everything else, let’s go for new.  You can look at it like that.  We have all these new buildings, why do we want to depart from that?  Ms. Wolgamuth stated, and it’s the center of town. The location matters. Mrs. Cinco agreed. Ms.Wolgamuth added, a nice building would go a long way toward creating that town center.

Mr. Wynne asked, have we had any feedback from users as far as how they feel about the amenities and the size of it?  Ms. Wolgamuth replied, no.  I didn’t contact any of the groups. They are using what it is now. There are no complaints about it.  Most of the groups are between 30 and 40 people. The size is sufficient. Would they like something more?  I am sure if it were nicer, they would like that.  No one seems to be using the kitchen except for warming.  And they are told they are not to.  I don’t think there are a lot of complaints.  I don’t think there’s a lot of people expecting to cook there.

Mrs. Cinco asked, what are the bones of that building?  Are they good foundation-wise?  Acting Chief Shrefler replied, the main part is concrete and then they added on with cement.

Mrs. Cinco asked, is it a good solid foundation? Acting Chief Shrefler replied, the main part is. Mr. Metzung added, I don’t see anything structural happening to it. 

Mrs. Cinco asked, is it structurally sound?  If so, cosmetic improvements might just handle it.  It’s a toss up.  What would it cost to build another building?  Ms. Wolgamuth replied, John’s estimate was $1.4 million to $1.7 million.

Mr. Marrelli arrived at the meeting (7:24 p.m.)

Mrs. Cinco asked about the structure.  Would it be worthwhile to make it really look nice?  Mr. Marrelli replied, it’s a salt shed.  Mrs. Cinco stated, most of the people don’t know that.  Do we want to spend a million and a half on a new one?  Mr. Marrelli stated, we have not even looked at our operating costs, heating, cooling, electric and water.  Mr. Wynne replied, it’s not that much. 

Mr. Marrelli stated, we can make it prettier.  I don’t know for how long.

Ms. Wolgamuth stated, but if structurally it is good and we made cosmetic improvements -.  Mr. Marrelli stated, it’s not going to fall down.  It depends on how much gingerbread people want to stick in to it.

Mr. Wynne stated, from a financing standpoint, we can do it through a Note, one that rolls over every year.  We could probably pay down $500,000. We could borrow a million and pay that off over two years instead of going out for bonds.  That all can be decided once Council decides which direction they want to go in.  Mrs. Cinco stated, it would be paid for in roughly three years.  Mr. Wynne stated, I would say three to five without having to sell bonds.  The bad part about selling bonds is the bonds have to be 20 years.

Ms. Wolgamuth stated, we also have not broached it with any Committees, like Citizen’s Advisory.  Mrs. Cinco stated, that would probably be good.  I will bring this up tonight in Caucus.

ANY OTHER MATTERS

Mrs. Cinco asked, any other comments or questions?  There were none.

There being no further business, the meeting adjourned at 7:27 p.m.  The next Safety and Service meeting is scheduled for Monday, June 3, 2013 at 7:15 p.m. in the Main Conference Room of the Mayfield Village Civic Center.

Respectfully submitted,

Mary E. Betsa, Clerk of Council