Finance: May 15th 2017

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, May 15, 2017 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, May 15, 2017 in the Main Conference Room at the Mayfield Village Civic Center.  Chairman Saponaro called the meeting to order at 7:30 p.m.

Present: Mr. Saponaro, Mr. Marquardt, Mr. Williams, Mrs. Mills

Also Present: Mayor Bodnar, Mr. Marrie, Mr. Wynne, Mr. Diemert, Mr. Metzung, Chief Edelman, Mr. McAvinew, Chief Carcioppolo, Mr. Cappello, Ms. Wolgamuth, and Mrs. Betsa

Approval of Minutes of Meeting of April 17, 2017

Mr. Williams, seconded by Mr. Marquardt, moved to approve the Minutes of the Meeting of April 17, 2017.

ROLL CALL: 

Ayes: All
Nays: None

Motion Carried. Minutes of Meeting of April 17, 2017 Approved.

1. Discussion of a motion to declare former Recreation Director’s vehicle surplus (2006 Ford Taurus – VIN 1FAFP53276A253602, 126,834 miles).  (Finance Department)

The Committee recommended Item #1 for approval.

2. Discussion of a motion to authorize expenditure in the amount of $11,576 to Neopost for DS-75i folder/inserter. (Finance Department)

The Committee recommended Item #2 for approval.

3. Discussion of a motion to acknowledge receipt of financial reports for April 2017 and to approve of same as submitted. (Finance Department)

The Committee recommended Item #3 for approval.

4. Discussion of a motion to authorize an expenditure in an amount not to exceed $9,950 to Showtime Sound Company for equipment rental and sound technicians for the 2017 summer season at The Grove. (Parks and Recreation)

The Committee recommended Item #4 for approval.

5. Discussion of a motion to declare 2004 60” riding mower surplus and to offer as trade-in to Marshall Equipment for $1,000. (Service Department)

The Committee recommended Item #5 for approval.

6. Discussion of a motion to authorize expenditure in the amount of $11,674 to Marshall Equipment for purchase of Ex-mark Lazer 60” riding mower with attachments. (State Purchasing) (Service Department)

The Committee recommended Item #6 for approval.

7. Discussion of a motion to go out to bid for the purchase of a new/certified remanufactured sidewalk plow (Replaces 1997 sidewalk plow – budgeted amount-$75,000) (Service Department)

The Committee recommended Item #7 for approval.

8. Discussion of a motion to go out to bid for street striping – 2017.  (Service Department)

Chairman Saponaro asked, what streets are we doing?

Mr. Metzung replied, all of them will be striped.  Some of SOM does not get done because the State does it.

Chairman Saponaro stated, everything that needs to be done gets done in the Village, period.

Mr. Metzung replied, that’s correct.

Mr. Marrie asked, is it possible that on the one at Sandalwood and SOM you could put hashmarks on there and just not the two stripes across?  Kids will be using it.

Mr. Cappello asked, they put a crosswalk there didn’t they?

Mr. Marrie replied, yes.  Can you put the hashmarks in between?

Mr. Cappello stated, I know some places that actually do a different color.

Mr. Marrie replied, whatever is best.  I am just talking for safety.

Chairman Saponaro stated, to be more noticeable.

Mr. Marrie replied, right, exactly.  Thank you.

Chairman Saponaro stated, and I already mentioned to Doug before that we need to put directional signage in this parking lot because people consistently go the wrong way.

Mrs. Mills asked, do you think that will help?  You should be there on Shred Day.

Chairman Saponaro asked, any other discussion on this?

There was none.

The Committee recommended Item #8 for approval.

9. Discussion of the First Reading of Ordinance No. 2017-23, entitled, “An Emergency Ordinance authorizing the sale of a 2003 Crown Victoria to Willowick Auto for the sum of $2,000.”  Introduced by Mayor Bodnar and Council as a Whole.  (Finance)

Chairman Saponaro asked, any discussion on this?

There was none.

Chairman Saponaro asked, do you want us to suspend and pass?

Mr. Wynne replied, yes.

Chairman Saponaro asked, is everyone okay with that?

The Committee agreed.

The Committee recommended Item #9 for approval.

10. Discussion of the First Reading of Ordinance No. 2017-24, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into an updated Regional Healthcare Contract with the County of Cuyahoga, Ohio.”  Introduced by Mayor Bodnar and Council as a Whole.  (Finance)

Mr. Wynne reported, this is for the healthcare plan.  The County gave it to us back in February.  The Law Department and I submitted comments to them back in February.  They finally got back to us now.  They have approved all of our comments. We have been operating under this contract for the past 5 months, so if we could pass that this evening also.

Chairman Saponaro asked, so we need to suspend and pass this this evening?

Mr. Wynne replied, yes.

Chairman Saponaro asked, is everyone okay with that?

The Committee agreed.

The Committee recommended Item #10 for approval.

11. Discussion of the First Reading of Ordinance No. 2017-25, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into a Memorandum of Understanding with the Cuyahoga County Planning Commission for the purpose of establishing and achieving goals and objectives relating to the Master Plan.”  Introduced by Mayor Bodnar and Council as a Whole.  (Administration)

Chairman Saponaro stated, we have discussed this. We received a memo on this.  It was discussed at Caucus.  Is there any additional information?  Any questions?

Ms. Wolgamuth stated, Mr. Coyne will be here this evening to do a very short presentation and to answer any questions.

Chairman Saponaro asked, is this something that needs to be approved?

Mayor Bodnar replied, yes, we would like to do that.  Suspend and pass.

Chairman Saponaro asked, is everyone okay with suspending?

The Committee agreed.

The Committee recommended Item #11 for approval.

12. Discussion of the First Reading of Ordinance No. 2017-26, entitled, “An Emergency Ordinance authorizing and directing the Mayor and President of Council to enter into An Agreement with the Cuyahoga County Planning Commission for Professional Planning Services.” Introduced by Mayor Bodnar and Council as a Whole.  (Administration)

Chairman Saponaro stated, this is dealing with the survey we talked about at Caucus.

Mrs. Mills stated, that should be passed also then.

Mr. Marquardt asked, why?

Mayor Bodnar replied, it is the foundation.  To begin the process, this information will be critical.

Mr. Marquardt asked, this information?

Mayor Bodnar replied, the survey information.

Mr. Marquardt referred to Ordinance 2017-25.

Mayor Bodnar replied, we couldn’t do the second one without doing the first one, I don’t think.  We have to approve the Memorandum of Understanding first and then we have to begin the process.  The beginning of that process would be the survey.  I really don’t want to wait three months to start the survey.

Chairman Saponaro asked, is everyone okay with suspension?

The Committee agreed.

The Committee recommended Item #12 for approval.

ANY OTHER MATTERS:

Chairman Saponaro asked, are there any other matters that need to come before the Finance Committee at this time?

Ms. Wolgamuth stated, I just wanted to mention that I still do not have from the County the Agreement for the $50,000 for the bandshell.  They assure me we should be receiving it any day.  We will put it on the June agenda.

Chairman Saponaro asked, anything else?

There were no further matters to discuss.

There being no further matters, the meeting adjourned at 7:40 p.m.