Finance: July 24th 2017

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, July 24, 2017 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, July 24, 2017, in the Main Conference Room at the Mayfield Village Civic Center.  Chairman Saponaro called the meeting to order at 7:30 p.m.

Present: Mr. Saponaro, Mr. Marquardt, Mr. Williams, Mrs. Mills

Also Present: Mayor Bodnar, Mr. Marrie, Dr. Parker, Mr. Wynne, Mr. Guidetti, Mr. Metzung, Chief Edelman, Mr. McAvinew, Assistant Chief Girbino, Mr. Marrelli, Mr. Cappello, Ms. Wolgamuth, and Mrs. Betsa

Approval of Minutes of Meeting of June 19, 2017

Mr. Williams, seconded by Mr. Marquardt, moved to approve the Minutes of the Meeting of June 19, 2017.

ROLL CALL:  

Ayes: All
Nays: None

Motion Carried. Minutes of Meeting of June 19, 2017 Approved as Written.

1. Discussion of a motion to declare the following cars as surplus and to then list them on Govdeals.com for sale, along with the K-9 car:

  • 2013 Dodge Charger, VIN:  2C3CDXAG0DH590910, mileage:  99, 875
  • 2013 Dodge Charger, VIN:  2C3CDXAG0DH590909, mileage:  95,224
    (Police Department)

Chairman Saponaro asked, anything to add on this?

Chief Edelman replied, no.

Chairman Saponaro asked, any questions?  There’s a total of three cars because we have already done the other one.

The Committee recommended Item #1 for approval.

2. Discussion of a motion to authorize expenditure in the amount of $24,804.01 to Concord Road Equipment for trailer mounted heated asphalt hauler for road repair.  (Service Department)

Chairman Saponaro asked, anything else to add?

Mr. Metzung replied, no.

Chairman Saponaro asked, any questions that anyone has on this?

There were none.

The Committee recommended Item #2 for approval.

3. Discussion of a motion to acknowledge receipt of financial reports for June 2017 and to approve of same as submitted. (Finance Department)

Chairman Saponaro asked, any questions on this one?

There were none.

The Committee recommended Item #3 for approval.

4. Discussion of a motion to authorize expenditure in the amount of $12,900 to Van Curen Services, Inc. for the removal of multiple trees along Wilson Mills Road. (Service Department)

Chairman Saponaro stated, this was something that was mentioned at our last Finance Caucus. Whose trees are these?  Are these our trees?

Mr. Metzung replied, these are trees in the Village right of way off Wilson Mills by Echo Road.  The trees are the backyard property of houses on Village Trail and in between Kenwood and Oakwood there are a couple more very large trees that are getting to be hazardous.

Chairman Saponaro asked, what questions does anyone have?

Mr. Marquardt asked, how many trees?

Mr. Metzung replied, 7.  Up at the other end, there’s probably 4 up there.  They are not really gigantic.  We are going to just cut those down.  We will not cut down the stumps or anything.  It is within the Village right of way.

Chairman Saponaro stated, the ash tree obviously is a problem.  There’s a lot of them in the Village.  Is there anything out there for ash tree removal?

Mr. Metzung replied, there was a CEI program that if an ash tree was adjacent to a power line that they would help.  We had one gentleman in Worton Park take advantage of that.  Other than that, I don’t know of anything.

Chairman Saponaro stated, there seems to be more and more ash trees that are dying and had to be cut down in the Village because of the nasty bore.  Any other questions regarding this?  It is going to be at least 9 trees enumerated on here plus multiple more.

Mr. Metzung replied, probably around 9 trees when you get to the little ones; they are decent size trees.  The big ones on Wilson Mills are the ones.  The price indicates there has to be traffic control which is a major issue over there.

Chairman Saponaro asked, any other questions regarding this?

Mr. Williams asked, any update on my tree in Worton Park?

Mr. Metzung replied, I talked to the crew.

Chairman Saponaro stated, let’s do this first and then we will talk about that. Anything more related to this quote?

There were no further comments.

The Committee recommended Item #4 for approval.

Any Other Matters:

Mr. Metzung continued with the update to Mr. Williams.  I did talk to the crew for Mayfield Heights.  They are out there working on it.  They were told by their director not to take any more down because of a power line that runs through it.  I have not gotten back to Joe about getting the rest of that tree taken down.  I even offered to split the cost.  We will do whatever it takes. It really is right on the line.  We will see what we can do about getting it out of there.

Mr. Williams stated, it’s right on the line and the branches are blocking the light completely.

Chairman Saponaro asked, are there any other matters that need to come before the Finance Committee at this time?

Mayor Bodnar stated, NOPEC sponsors the Lake County Captains.  They sent me vouchers good on Sunday only.  There are two games coming up in August.  If anyone would like to go to the Lake County Captains game, let me know and we will get you some vouchers.

Chairman Saponaro stated, very good, thank you.  Anything else coming down the pike that we need to be aware of?

Mr. Cappello stated, two weeks ago at Council Caucus, it was mentioned about additional tennis courts.  We looked into that.  We talked to some people.  There is some interest.  The property we have where we could put two, we could maybe put three.   With regard to the price, it’s a little bit less, because we save on the fencing, but there’s some other costs.  It’s about $65,000 for the additional court and I am going to estimate another $5,000-10,000 for additional lighting, so to do three courts, it will be about $75,000.

Shane also talked to ODNR.  We are okay to do pickleball if we want, but we decided if we do the three courts, only one court would get marked for pickleball.  The other two tennis courts would be designated as tennis courts.  You would have the option later if they are not being used, to go to pickleball, or if they are being used, they would stay as tennis courts.

Mr. McAvinew stated, we will get approval from the State of Ohio to line them all pickleball down the road a couple years from now if it is not being utilized as tennis courts. If we decided to add more pickleball lines, we will have to get approval from the State of Ohio.  We did a survey.  For now, we are doing one pickleball.

Mr. Cappello stated, for clarity, one tennis court will have four pickleball courts on it.  The original plan shows two tennis courts with four pickleball courts on each.  There was concern about it.    I would like to know tonight what we will be doing.  The bid opens on August 4th.  I extended the bid two weeks.

Mr. McAvinew asked, can you do it as an add-on?

Mr. Cappello stated, I would have to do an addendum.  I just need to know. There was some concern about only having two courts.

Mr. McAvinew stated, if you did it as an add-on, it’s not locked in, so if Council does not approve the extra money, you would not have it.

Mr. Cappello stated, I guess I could do a separate line.  The original plan calls for two.  The original budget for two is about $140,000.  It’s a little cheaper to add an additional court, but now you have to add additional lighting.  That’s why I came up with the estimate of $75,000.

Dr. Parker stated, why did we come up with two courts?

Mr. Cappello replied, originally we never thought about putting any more than two.

Dr. Parker replied, no.  That’s not what I was told.  I was told we would put two but there would be room for more.

Mr. Cappello stated, that was never communicated.  It was just only two courts.  There was concern when we looked at it.   We can do three.  I just need to know if I am authorized to go ahead and revise my plans to get bids for three.

Dr. Parker stated, if you are going through all of this, just get it done.  Especially if you are going to add pickleball.

Mr. Cappello stated, I can do one pickleball.

Dr. Parker asked, they will let you do that?

Mr. Cappello replied, the pickleball was an afterthought from the original proposal for the grant.  The grant had nothing about pickleball.

Mr. McAvinew stated, we have approval from the State of Ohio.  We did a survey.  I submitted the survey and they accepted the survey with pickleball as an option.

Dr. Parker stated, I would be in favor of a third court at this point.  Just get it done.

Chairman Saponaro stated, all right.  So it’s not on our agenda to vote on, that’s the problem.

Dr. Parker stated, we could put it on.

Mr. Cappello stated, we sent an e-mail out last week which had the price.

Mr. McAvinew stated, yes, the week before.  I did not hear back from the State of Ohio until this morning.

Chairman Saponaro stated, it has to be put on the agenda so we can have a discussion on it.

Dr. Parker asked, you mean like the agenda has to be amended?

Chairman Saponaro replied, yes, I am not worried about that part of it, but one of the things we have talked about in this Committee and as well as on the floor is that we don’t want to add something on at the last minute.  This is a big expenditure.  To vote on it the same time, people don’t feel comfortable and we want to make sure all Council has the ability to check into it and look at it.  We can do it.  I am happy to amend and add it on if the members here want it added on.  George and Bill, if you are fine with that and you want to add it on and vote on it, we can certainly do that.

Ms. Wolgamuth asked, do you need authorization to do the addendum?

Mr. Cappello stated, if I go out to bid and we decide-

Ms. Wolgamuth stated, you can reject the addendum.

Mr. Cappello stated, I didn’t want to have two different plans.  What you are saying is do an addendum adding on the third one?  All right.  That’s fine

Ms. Wolgamuth stated, and then Council will be voting and discussing when the bids come in so you don’t have to vote on anything.

Mr. Cappello stated, that’s fine.  I will do a three court alternate in the bid package for that and you can say yea or nay.

Chairman Saponaro stated, that would be great.  And we can make sure it goes on the agenda for August Caucus and at Council.  Let’s make sure it gets coordinated.  Get everything to Mary Beth that she needs to have.  We will have a discussion at that point.  Thanks Diane.  Not that we can’t have a discussion on the floor either.  We certainly can.  Is there anything else we need to discuss?

There were no further matters to discuss.

There being no further matters, the meeting adjourned at 7:42 p.m.