Finance Caucus: March 6th 2017

MINUTES OF THE FINANCE CAUCUS COMMITTEE
Main Conference Room – Mayfield Village Civic Center
Monday, March 6, 2017 – 7:30 p.m.

The Finance Committee met on Monday, March 6, 2017 in the Main Conference Room at the Mayfield Village Civic Center.  Vice-Chairman Marquardt called the meeting to order at 7:35 p.m.

ROLL CALL:

Present: Mr. Marquardt (Council Representative), Mr. Williams (Council Representative), Mrs. Mills (Council Alternate)

Also Present: Mr. Marrie, Mr. Jerome, Mayor Bodnar, Mr. Wynne, Mr. Metzung, Chief Carcioppolo, Chief Edelman, Mr. Diemert, Mr. Cappello, Mr. McAvinew, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Saponaro and Mr. Marrelli

ADMINISTRATION:

  • Automatic Door Operators for Community Room (Cleveland Vicon – not to exceed $9,344)

Ms. Wolgamuth stated, if we agree to do both entrances and we want to get the battery back-up, the amount would be not to exceed “$9,544”.

  • Renewal of Community Partnership on Aging Senior Services – 2017 (Community Partnership on Aging - $37,590)

Ms. Wolgamuth stated, this is the same cost as last year.  I will get the participation numbers in Council’s packets on Friday.

Vice-Chairman Marquardt asked, any questions?

There were none.

FINANCE DEPARTMENT:

  • Budget 2017
  • Amended Official Certificate of Estimated Resources – 2017

Mr. Wynne stated, we will have the final read for the 2017 Appropriations Budget and Revenue Budget on the 20th.

  • OneCommunity Annual Subscription Fee
  • OneCommunity Annual Fiber Ring Maintenance Fee

Mr. Wynne stated, we have gotten part of the invoice.  Generally we get invoices from OneCommunity for about $22,000 a year.  It is a $15,000 a year charge for our internet service on the ring and then $7,000 for their maintenance on the ring.  We have gotten an invoice for the subscription fee which is $12,000, so they might have reduced the price.  We have not seen the invoice yet for the maintenance, but that usually hits in March.  It’s been $22,000 for the past 3-4 years.

  • Sale of automobiles
    • Former Parks and Recreation Director’s vehicle
    • Building Department vehicle

Mr. Wynne stated, we want to put out to bid the sale of the vehicle that Bill Thomas drove, the blue Ford Taurus.  Also, we had an old Crown Vic that the Building Department was using that has not been used in the past year and is just sitting at the Service Department.  We would like to put both of these out to bid to sell.

Vice-Chairman Marquardt asked, what are we going to replace them with?

Mr. Wynne replied, we are not.  We are starting to phase out some of the vehicles to certain Department Heads.  With me going out on medical leave, the vehicle I have will be left here for Administration, Recreation or Finance.  It will be that way permanently going forward.

Vice-Chairman Marquardt asked, are there any questions?

There were none.

  • Wage Ordinance
  • General Terms and Conditions of Employment
  • Collective Bargaining Agreement – Police
  • Collective Bargaining Agreement – Fire

Mr. Wynne stated, there will be legislation for the two parts of the Wage Ordinance, one that deals with the benefits and terms and conditions and the other one that deals with the wages and then the collective bargaining agreements for Police and Fire.  Council should have received in their packets this weekend drafts of all of this.  They were marked up so you can see all of the changes.  The legislation reflects the discussion at the last Executive Session.

Vice-Chairman Marquardt asked, are there any questions?

There were none.

PARKS & RECREATION:

  • Replacement coverings/cables for six player benches at Parkview Softball Fields (Shade Systems, Inc. - $15,000)

Mr. McAvinew reported, this is for shade protection.  It is budgeted at $15,000.

  • Poured in place repair at pool and playground (AquaSeal Resurfacing - $12,500)

Mr. McAvinew stated, this is coming in budget at $12,500.

  • Marketing and promotion for 2017 Grove season (Rosenberg Advertising - $8,000)

Mr. McAvinew stated, this is for up to $8,000.

Vice-Chairman Marquardt asked, how much did we pay for marketing and promotion last year?

Mr. McAvinew replied, $8,000.

  • Sodium Hypo Chlorite and Muriatic Acid for Parkview Pool (Sal Chemical – not to exceed $8,000)

Mr. McAvinew stated, this should not exceed $8,000.

Vice-Chairman Marquardt asked, does anyone have any questions on any of these items?

Mr. Wynne asked, with regard to the first two items, are those vendors on the State of Ohio’s minimum wage list?

Mr. McAvinew replied, I am pretty sure AquaSeal is not, but I think Shade Systems is, but I can check and see.

Mr. Wynne stated, generally anything over $5,000 besides having to go to Council for approval, we usually present Council with a couple three comparable quotes.  I don’t know if there was any research done on that prior to you coming on board.

Mr. McAvinew stated, I will look over Bill’s notes and let you know.

Vice-Chairman Marquardt asked, anyone else?

There was no further discussion.

POLICE DEPARTMENT:

  • MARCS mobile radios (Motorola Solutions - $21,451.84)

Chief Edelman stated, this is for the two unmarked cars and two motorcycles.  It’s on State contract.

  • AED’s for police cars and the station (Physio-Control, Inc. - $20,800)

Chief Edelman stated, this is on State contract.

Chief Edelman added, both of these items are in the budget.

Vice-Chairman Marquardt asked, any comments?

Mr. Wynne asked, how do these compare, $150,000-160,000 was spent last year on MARCS radios?

Chief Edelman replied, it has nothing to do with what we spent last year. These are normal radios just for the cars.

Mr. Wynne stated, okay.  I am trying to remember what we spent on it last year.

Chief Edelman replied, those were portables for all of the officers.

Mr. Wynne stated, okay.  So these are physically not in the vehicles?

Chief Edelman replied, yes.

Vice-Chairman Marquardt asked, anybody else?

Mr. Jerome asked, there’s portable ones and there’s ones built into the car?

Chief Edelman replied, yes.

Mr. Jerome asked, and the reason you need both is?

Chief Edelman replied, because the officers have to get out of the car.

Mr. Jerome asked, I thought we already had the portables?

Chief Edelman replied, we do.

Mr. Jerome asked, why do you also need it in the car, then?

Chief Edelman replied, because we have different bands that we listen to.  We are on 800 for the Village.  The other SPAN cities are on a different.  Portables listen to both and also 5 or 6 more.

Mr. Jerome stated, got it.  Okay.

Chief Carcioppolo added, the mobile radio also has a longer range distance because it has more power.

Mr. Jerome stated, right. Gotcha.

Chief Edelman stated, good question.

Vice-Chairman Marquardt asked, anything else?

There was no further comment.

ANY OTHER MATTERS:

Vice-Chairman Marquardt asked, any other matters?

Mrs. Betsa reported, Walter Drane has completed codification of the 2016 legislation and today I received the draft legislation for Council’s consideration and an invoice.  The invoice is a little high.  I am checking with Walter Drane to see why that is. If they get back to me before March Council, I will have it on the agenda.  Otherwise, I will hold off until April.  In the meantime, you should be receiving the updates shortly.

Vice-Chairman Marquardt asked, anything else for tonight?

There were no further matters.

There being no further business, the meeting adjourned at 7:45 p.m.  The next Finance Committee meeting is scheduled for Monday, March 20, 2017 at 7:30 p.m. in the Main Conference Room at the Mayfield Village Civic Center.