Finance - October 17th 2016

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, October 17, 2016 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, October 17, 2016 in the Main Conference Room at the Mayfield Village Civic Center.  Chairman Saponaro called the meeting to order at 7:30 p.m.

Present: Mr. Saponaro and Mr. Williams

Also Present: Mayor Bodnar, Mrs. Mills, Mr. Marrie, Mr. Jerome, Mr. Wynne, Mr. Diemert, Chief Edelman, Mr. Thomas, Lieutenant Girbino, Mr. Cappello, Ms. Wolgamuth, and Mrs. Betsa

Absent: Mr. Marquardt and Dr. Parker

Approval of Minutes of Meeting of September 19, 2016

Mr. Williams, seconded by Mr. Saponaro, moved to approve the Minutes of the Meeting of September 19, 2016.

ROLL CALL:

Ayes: All
Nays: None

Motion Carried. Minutes of Meeting of September 19, 2016 Approved.

1. Discussion of a motion to acknowledge receipt of financial reports for September 2016 and to approve of same as submitted.  (Finance)

Chairman Saponaro asked, does anyone have any questions on this for Ron?

There were none.

The Committee recommended Item #1 for approval.

2. Discussion of a motion to authorize acceptance of bid in the amount of $4,208.00 from Bay Ridge Motors for 2012 Dodge Charger, VIN 2C3DXAG7CH196805.  (Police)

Chairman Saponaro asked, any questions on this for the Police Chief?

There were none.

The Committee recommended Item #2 for approval.

3. Discussion of a motion to authorize acceptance of bid in the amount of $4,608.00 from Bay Ridge Motors for 2012 Dodge Charger, VIN 2C3DXAG7CH196806.  (Police)

Chairman Saponaro asked, any discussion?

The Committee recommended Item #3 for approval.

Mr. Wynne asked Chief Edelman, any update on the K-9 vehicle?

Chief Edelman replied, no.

Mr. Marrie asked, was that a pretty good high price for those?

Chief Edelman replied, I thought it was a little low, but they are pretty high mileage cars.  It is what it is.

4. Discussion of the First Reading of Ordinance No. 2016-26, entitled, “An Emergency Ordinance authorizing the Mayor to enter into a Natural Gas Sales Agreement with NextEra Energy Services, Ohio, LLC in order to enroll in a gas endorsement program.” Introduced by Mayor Bodnar and Council as a Whole. (Finance)

Chairman Saponaro asked, is there anything else we need to add to this?   Is this something we would like to pass this evening?

Mrs. Betsa replied, the paperwork will be processed tomorrow if it is approved.

The Committee recommended Item #4 for approval.

5. Discussion of a motion to authorize acceptance of bid from Pat Flowers, Inc. and to authorize expenditure in the amount of $26,272.46 to Pat Flowers, Inc. for 2016 Street Striping Program. (Village Engineer)

Chairman Saponaro asked, is there anything we need to discuss on this?

Mr. Jerome stated, he was the only one who turned in a bid.

Mr. Marrie stated, he has won this the last 5 to 8 years.

Mr. Cappello stated, he is able to do it pretty inexpensively.

Chairman Saponaro asked, any other discussion?

There was none.

The Committee recommended Item #5 for approval.

ANY OTHER MATTERS

Chairman Saponaro asked, are there any other matters that need to come before the Finance Committee at this time?

Mr. Wynne stated, I have a couple items.  This is kind of indirectly related to the Finance report.  In the Finance report, I mentioned that tax collections were $1,239,000 ahead of last year’s.  For October, our collections are $568,000 less than last year’s.  It is going to take that $1,239,000 down to $671,000.  I think we are going to start to see, while I don’t have confirmation that this is what it is the result of, but just knowing the timing and what I do know, I think we are going to start seeing the impact of hurricane claims that Progressive’s going to face and the impact it is going to have on their earnings and also their incentive bonus plans for their executives.  We will have to keep an eye on that, especially going into next year as to how that might impact our tax collections.

Mr. Wynne stated, the other item is, if you remember I told you that we got our renewal from the County for the health plan at 24%.  Our insurance consultant and I have been spending a lot of time going back and forth with them.  Just this weekend, I don’t have it in writing yet, but I found that the County has agreed to reduce the 24% down to 14%.  But again, I have not received confirmation of that in writing, just verbal from our insurance consultant.

Chief Edelman asked, is it across the board?

Mr. Wynne replied, just for us.  We have been pressuring them on the way they calculated it and the way it has been calculated in the past and threatened to actually go out and get quotes directly from Medical Mutual versus staying with them and Medical Mutual. They want to keep us as part of the group so I think they are-

Chairman Saponaro stated, incentivized.

Mr. Wynne replied, yes.

Mr. Jerome asked, so if 14% works out, it will be the way to go then?

Mr. Wynne replied, yes.

Mr. Jerome stated, they are still lower than anyone else.

Mr. Wynne stated, we have not gone out.  We have a three year contract with the County.  We are in the second year of that contract.  Right now we are just trying to get the best deal possible with the County program. We have the option to leave it if we want.  The Health Care Task Force is going to meet tomorrow to kick around our options.

Chairman Saponaro stated, very good. Does anyone else have any other matters?

There were none.

There being no further matters, the meeting adjourned at 7:34 p.m.