Finance - November 21st 2016
MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, November 21, 2016 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center
The Finance Committee meeting was held on Monday, November 21, 2016 in the Main Conference Room at the Mayfield Village Civic Center. Chairman Saponaro called the meeting to order at 7:30 p.m.
Present: Mr. Saponaro and Mr. Marquardt
Also Present: Mayor Bodnar, Mrs. Mills, Mr. Marrie, Mr. Wynne, Mr. Diemert, Chief Edelman, Mr. Thomas, Chief Carcioppolo, Mr. Metzung,Mr. Marrelli, Mr. Cappello, Ms. Wolgamuth, and Mrs. Betsa
Absent: Mr. Williams and Dr. Parker
Approval of Minutes of Meeting of October 17, 2016
Mr. Marquardt, seconded by Chairman Saponaro, moved to approve the Minutes of the Meeting of October 17, 2016.
Motion Carried. Minutes of Meeting October 17, 2016 Approved.
1. Discussion of a motion to acknowledge receipt of financial reports for October 2016 and to approve of same as submitted. (Finance Department)
Chairman Saponaro asked, Ron, is there anything you want to add besides the highlighted aspects in the report already?
Mr. Wynne replied, no, just that tax collections in November bounced back from the shortfall from October. We are back on track of being about $1 million ahead of last year’s number. I will know much better probably by the end of next week where we are at. The first tax collection on December 1st will be posted so I can see what Progressive’s numbers look like.
The Committee recommended Item #1 for approval.
2. Discussion of a motion to authorize acceptance of bid from Cianci Construction and to authorize expenditure in the amount of $274,500.00 to Cianci Construction for Parkview Pool Filter/Heater Addition and to approve of expenditure (Parks and Recreation Department)
Mr. Thomas stated, everyone should have received the memo that Diane and I put together. I thought it was pretty self-explanatory. Ed Parker did a great job in putting that whole thing together. That’s our recommendation.
Ms. Wolgamuth added, I just wanted to make one clarification for the record. In Ed Parker’s recommendation e-mail, he mentions that Sbrocco was the contractor who installed the original equipment at the pool. That is not true. It was a different contractor, but Sbrocco has worked on the pool and has done a substantial amount of work there. Doug says that we have always been very happy with their work.
Chairman Saponaro asked, any other comments? There were none.
The Committee recommended Item #2 for approval.
3. Discussion of a motion to authorize expenditure in the amount of $45,276.00 for the purchase of two (2) 2017 Dodge Chargers. (Police Department).
Chairman Saponaro asked, anything to add to this?
Chief Edelman replied, nothing to add. These are just replacements for cars we are cycling out.
The Committee recommended Item #3 for approval.
4. Discussion of a motion to authorize expenditure in the amount of $13,050.00 to Shannon Electric for lights for tunnel by pool. (Service Department)
Mr. Metzung reported, I would like to add that these are for both tunnels on SOM Center Road. The one by the pool and the one by Fisher’s.
The Committee recommended Item #4 for approval.
5. Discussion of Resolution No. 2016-20, entitled, “An Emergency Resolution of support and acknowledgement of authorization for the Mayor and Director of Finance to prepare and submit an application for the 2017 Cuyahoga County Supplemental Grant Program.” Introduced by Mayor Bodnar and Council as a Whole.
Chairman Saponaro asked, any additions?
Ms. Wolgamuth replied, yes. We held a Public Meeting. Not a ton of people came, but it went well. I did have a video to show everyone to see during the meeting tonight. It’s a video that we showed at the Public Meeting.
Chairman Saponaro asked, are we going to do that at Council?
Ms. Wolgamuth replied, no, because I don’t have the screen set up there. I also wanted to mention that we talked about including signage with the bid package. We did not. As we talked about it at Department Head meetings, we want to revisit it and think about that whole recreational area. The discussion was, should there be a sign at The Grove or should it be at Parkview, kind of identifying that whole area. We backed off on that. We can still do it, but we will have to bid it separately. We are out to bid for the bandshell. Bids are due December 2nd.
Chairman Saponaro stated, okay. Very good. Does anyone have anything else to add?
There were no further comments.
The Committee recommended Item #5 for approval.
ANY OTHER MATTERS
Chairman Saponaro asked, are there any other matters that need to come before the Finance Committee at this time?
Mr. Metzung stated, for when we get to the Council meeting, we have the Ordinance for Euclid Creek. We are going to keep that on Second Read.
Chairman Saponaro stated, we are also going to keep on Third Read, Ordinance No. 2016-20 regarding the rezoning of the Moyal property so everyone can be here at the next meeting for discussion and voting purposes.
Ms. Wolgamuth presented the video to the Committee that was shown at the Public Meeting.
Chairman Saponaro asked, any other matters?
There were none.
There being no further matters, the meeting adjourned at 7:41 p.m.