Finance: April 20th 2015

MINUTES OF THE FINANCE COMMITTEE MEETING
Monday, April 20, 2015, 2015 – 7:30 p.m.
Main Conference Room – Mayfield Village Civic Center

The Finance Committee meeting was held on Monday, April 20, 2015 in the Main Conference Room at the Mayfield Village Civic Center at 7:30 p.m.

Present: Mr. Saponaro, Mr. Marrie and Mr. Marquardt

Also Present: Mrs. Mills, Mr. Jerome, Mr. Wynne, Chief Edelman, Mr. Marrelli, Mr. Thomas, Chief Carcioppolo, Mr. Metzung, Mr. DiNardo, Mr. Esborn, Ms. Wolgamuth and Mrs. Betsa

1. Discussion of a motion to authorize expenditure in the amount of $7,071.46 to Larson Electronics for the purchase of a 600 watt portable light tower for The Grove and other outdoor Village events.

Mr. Saponaro asked, has anything changed or is there any other information that we need to know of?

Ms. Wolgamuth replied, Councilman Jerome did provide the alternatives that he had looked at. He and John went over them. The consensus was to go with the one originally selected.

Mr. Jerome added, this is including shipment and everything.

The Committee recommended Item #1 for approval.

2. Discussion of a motion to authorize expenditure in the amount of $5,340 to TMS Engineers, Inc. to perform a traffic impact study for Wilson Mills Road between Miner and Lander Roads.

Mr. Saponaro asked, any new information on this? There was none. Any questions? There were none.

The Committee recommended Item #2 for approval.

3. Discussion of a motion to authorize expenditure in the amount of $14,000 to Suburban Police Anti-Crime Network for 2015 SPAN dues.

Mr. Saponaro asked, did this amount go up?

Chief Edelman replied, no. We anticipated an increase because of Gates Mills, but we sharpened our pencils.

Mr. Saponaro asked, $17,000 was budgeted?

Mr. Wynne replied, yes.

The Committee recommended Item #3 for approval.

4. Discussion of a motion to authorize expenditure in an amount not to exceed $7,600 to Ohio Fire Chiefs Association for promotional examination.

Mr. Saponaro stated, we received a memo on this. Are there any questions? There were none.

The Committee recommended Item #4 for approval.

5. Discussion of a motion to authorize expenditure in an amount not to exceed $19,000 to Rain Drop Products for raindrop/mushroom replacement and tumble bucket replacement (includes installation and freight) (Straw Vote approved 3/20/15)

The Committee recommended Item #5 for approval.

6. Discussion of a motion to authorize expenditure in an amount not to exceed $13,000 to AstroPool for pool turtle replacement and installation. (Straw Vote approved 3/20/15)

The Committee recommended Item #6 for approval.

7. Discussion of a motion to authorize expenditure in the amount of $9,000 to Kapton Caulking and Building Restoration for removal and replacement of expansion joints at Parkview Pool.

Mr. Saponaro stated, this was discussed. It is not done annually, but it is a maintenance item.

The Committee recommended Item #7 for approval.

8. Discussion of a motion to authorize expenditure in the amount of $7,475 to O.P. Aquatics for one PC 2100 Chemtrol and one PC 3000 Chemtrol.

Mr. Saponaro stated, this was discussed. Anything else to add or any questions? There were none.

The Committee recommended Item #8 for approval.

9. Discussion of a motion to authorize expenditure in the amount of $15,841 to Deluxe Heating and Cooling for boiler at Service Department. (Straw Vote approved 3/31/15)

Mr. Saponaro asked, any questions? Doug, it has been repaired? All is up and running?

Mr. Metzung replied yes.

The Committee recommended Item #9 for approval.

10. Discussion of a motion to authorize going out to bid for the demo and site work at 734 SOM Center Road (ODOT)

Mr. Saponaro stated, this was discussed. Anything new to add? We put the specs together?

Mr. Metzung replied, Tommy’s getting the specs together.

Mr. Saponaro asked, when do we expect to go out?

Mr. Metzung replied, within the next couple weeks. It will probably be brought back at the June meeting.

The Committee recommended Item #10 for approval.

11. Discussion of a motion to authorize expenditure in the amount of $79,553.75 to Collection Buick-GMC through the State Co-Operative Purchasing Program for three pick-up trucks for the Service Department.

Mr. Saponaro stated, this was discussed. Doug then followed up with a memo and provided further information regarding the years of the trucks, operation and what they are replacing. Does anyone have any additional questions?

Mr. Marrie asked, will you be selling the other three?

Mr. Metzung replied, I am going to keep the one. The other two would certainly go. We also have a little Mazda truck that really should go. I will have some trucks that will be leaving the Service Department this year.

Mr. Saponaro asked, anything else? Doug, what is the timeframe on this?

Mr. Metzung replied, right after the approval, I will put in the order. It takes a couple months for a truck to come in.

The Committee recommended Item #11 for approval.

12. Discussion of a motion to authorize the Mayor to enter into a Memorandum of Understanding with the Cuyahoga County Health Department for stormwater outfall monitoring and testing.

Mr. Saponaro stated, we received a memo on this and have discussed it. Anything else to add or does anyone have any questions?

Mr. Jerome asked, is this Phase II?

Mr. Metzung replied, yes.

The Committee recommended Item #12 for approval.

13. Discussion of a motion to acknowledge receipt of financial reports for March, 2015 and to approve of same as submitted.

Mr. Saponaro asked, any questions? There were none.

The Committee recommended Item #13 for approval.

Mr. Saponaro stated, the next four items (Item #14-17) deal with the Senior Snow Removal Program. They are the residual of what is left over of what is due for each one of these vendors.

14. Discussion of a motion to authorize expenditure in the amount of $99.98 to Ameriscape Land Design for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season (Change order – original amount not to exceed $12,000 on 8/18/14).

The Committee recommended Item #14 for approval.

15. Discussion of a motion to authorize expenditure in the amount of $235.00 to Arnold’s Landscape for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season (Change order - original amount not to exceed $11,000).

The Committee recommended Item #15 for approval.

16. Discussion of a motion to authorize expenditure in the amount of $199.99 to Interlock Paving for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season (Change order – original amount not to exceed $10,000).

The Committee recommended Item #16 for approval.

17. Discussion of a motion to authorize expenditure in the amount of $150.00 to MJO Lawn, Inc. for snowplowing services with regard to the Senior Snow Removal Program for the 2014-2015 winter season (Change order – original amount not to exceed $11,500).

The Committee recommended Item #17 for approval.

ANY OTHER MATTERS

Mr. Saponaro asked, any other matters? Any news on the regional dispatch? Anything going on there?

Chief Edelman replied, the Law Department has the contract. We have a meeting tomorrow afternoon with CECOMS. There’s nothing new to share at this point.

There being no further business to discuss, the meeting adjourned at 7:35 p.m.

Respectfully submitted,

Mary E. Betsa, Clerk of Council