CAC: August 19th 2017

Mayfield Village Citizens Advisory Committee
Meeting Minutes
August 19, 2017

The Citizens Advisory Committee met on Saturday, August 19, 2017 at 5:15 p.m. at Parkview Pavilion.

Present: Bob Haycox (Chair), Loretta Williams, Mary Salomon, Allen Meyers, Sandy Batcheller, Steve Schutt, Sara Calo, and Rosemarie Fabrizio

Absent: Joanna McNally, Paula Lear, Kay Phillips, Mary Singer, Merv Singer, Marilyn LaRiche-Goldstein, and Lorry Nadeau

Also Present: George Williams (Council Alternate), Diane Wolgamuth (Director of Administration), and Resident Peter Batcheller

Approval of Minutes.

Mr. Haycox opened the meeting and asked if there were any additions or changes to the minutes of May 22, 2017, previously provided to the Committee.  There were none and the minutes were approved as written. 

Council Report.
Mr. Williams provided an update on the Village finances.  He advised that for the month of July, income tax collections are $100,000 above 2016 collections.  On a year to date basis, income tax collections are $296,000 above last year.  As of July, the Village’s General Fund revenues total $13,172,005 with a current General Fund balance of $19,657,000.    Mr. Williams stated that based on this information, the Village is in great financial shape.  Mr. Haycox asked to what this favorable financial condition is attributed, and Mr. Williams replied that he believes it is “everything”, including that space on Beta Drive is currently 95% occupied.

Mr. Williams advised that Council will be voting on Monday night on the Intergenerational Park.  The cost is approximately $700,000 and includes three tennis courts, four bocce court, two sand volleyball courts and the doubling of parking spaces at the softball fields.  Mrs. Batcheller asked why only three tennis courts were being added.  She heard that Highland Heights has eight courts that are used all the time and stated that she didn’t understand the logic to only installing three.  Ms. Wolgamuth advised that only two courts had been planned and that was recently increased to three at the request of Council.  She added that a grant had been obtained from the State of Ohio to pay a substantial portion of two courts.  Mrs. Calo asked when the new amenities would be completed.  Mr. Williams stated that, if approved, they would be ready for next year. 

Mr. Williams reported that Community Surveys should be in the mail next week.  He advised that these are part of the master planning process and will help shape the Village for the next 20 years.  He suggested that residents think about what they would like the Village to look like in 20 years when they complete the survey.  Ms. Wolgamuth added that effort had been made to touch upon a wide variety of aspects of Village life, including economic development, services provided and programming, including programming at The Grove.  She encouraged the members to watch for the survey and to respond timely.

Mr. Williams stated that he has received complaints from residents about the deer population becoming a problem.  They are eating flower and vegetable gardens and creating a safety issue when crossing the road.  Mrs.  Batcheller stated that she doesn’t bother to plant anymore.  Mrs. Fabrizio agreed that deer are a nuisance in the yard.  Mr. Batcheller expressed that he thought it was unfortunate that the population was decreasing.  Mr. Meyers stated that the Metroparks culls deer with annual bow and arrow hunting and Gates Mills issues permits for hunting.  Mr. Haycox added that he believes the meat is provided to food shelters.  Mrs. Salomon stated that she helps care for the landscaping at the cemetery and the deer eat all the flowers there.  Ms. Wolgamuth advised that she also recently received a complaint from a Wilson Mills resident and was attending an upcoming seminar on the topic.  She stated that she would report back at the next meeting with more information about options for dealing with the deer population.

Upcoming Events.
Ms. Wolgamuth reported on the following events:

  • The Mayfield Village Marketplace, the flea market that was scheduled to be held at The Grove earlier today, was postponed until Saturday, August 26 from 10:00 to 3:00 p.m., due to rainy weather.
  • The second annual Senior Fair is scheduled for Thursday, August 24 from 5:00 to 7:00 p.m. at the Community Room.  There will be food, music and representative from all Village Departments who will provide information on services offered.  The Community Partnership on Aging and some senior programming instructors will also be on hand to provide information.  The Fair is geared toward seniors and their families, but all are welcome.
  • The Ice Cream Social is scheduled for Sept 13 at Wiley Park, beginning at 6:30 p.m.  That same evening, a Rain Barrel Workshop is scheduled at the Civic Center from 6:30 to 8:00 p.m.  For a fee, residents can make a rain barrel and potentially reduce their storm water fees.
  • State Representative Marlene Anielski is hosting a Military Resource Fair on Oct 13 from 9:00 a.m. to 12:00 noon at the Chagrin Falls Middle School.  This event is primarily for veterans and military personnel.
  • The Mayfield Art Show will be held at the Mayfield Library from Oct 15 to 22 during regular Library hours.

Other Matters.

Mrs. Batcheller asked about the ash trees that were recently removed on Wilson Mills, east of SOM Center Road.  She advised that residents were upset that they were not notified in advance and asked why the trees were removed.  Mrs. Wolgamuth responded that the trees were in the right-of-way and were removed because residents were complaining that they were dead or dying and posing a danger.  She will take note that residents would like advance notification and advise the Service Director.

Mrs. Batcheller stated that she also heard rumor that the Village is planning to widen Wilson Mills, east off SOM Center.  Ms. Wolgamuth advised that there is currently no plan to widen Wilson Mills Road.  [Post meeting note:  The 2019 Road Program contemplates improvements to Wilson Mills, east of SOM, including up to 4 ft. of roadway widening (2 ft. on each side).  There is no design available at this time and the widening may be limited to curved areas only, pending further discussion.]

Mrs. Batcheller advised that there are many street lights out on Wilson Mills in this area.  Ms. Wolgamuth advised the Committee that any time they see street lights out, they should advise the Service Department.  The outages are reported to First Energy who is responsible for replacement.  Ms. Wolgamuth will advise the Service Department of the outages on Wilson Mills.  Mrs. Batcheller suggested more reflective markings on the roadway might help this area.  Mr. Batcheller suggested that the lights be placed on a timer. 

Mrs. Batcheller commented that she noticed that the pool was still open, past its usual season.  She was happy to see that the season had been extended, but said that residents were not made aware.  Ms. Wolgamuth advised that Recreation Director McAvinew was able to find guards to extend the season and the information was posted on the website and sent out via social media.  Mrs. Calo advised that she received an email.  [Post meeting note:  In addition to posting on the website and sending out on social media, e-mails were sent by the Recreation Department to their data base of season pass holders, Wildcat Sport and Fitness members and anyone who has participated in any Recreation programs during the past year.  The season extension was also posted at the pool.]

Mrs. Salomon asked if there was ever going to be a light and crosswalk at the Library.  Ms. Wolgamuth advised that the Village had just completed a traffic study of the area.  Traffic lights can only be added if warranted and while this location barely reached the necessary levels for warranting, a traffic light will be budgeted for installation in 2018. 

Mr. Meyers stated that an assisted living facility that includes memory care for Alzheimer’s patients is being built on SOM Center Road near the soccer fields.  He stated that the facility is 80,000 square feet and proposes to have 300 beds.  He added that after six months, all these people become residents of Mayfield Village.  Mr. Batcheller asked about the population threshold to remain a Village.  Ms. Wolgamuth advised that the most current population in the Village is 3,460 and the threshold is 5,000.  Ms. Wolgamuth added that she believed that the facility was only projected to have approximately 70 beds and advised that a Public Meeting is being scheduled to discuss the use variance for this facility prior to Council approval.  She suggested that members plan to attend that meeting if they would like to express their opinion about the use variance which has been approved by the Board of Appeals and Planning & Zoning Commission. 

Ms. Wolgamuth stated that a Public Meeting is going to held the same night as an upcoming Council meeting and she will advise the Committee of the date.  Mrs. Calo stated that she did not think the Public Meeting should be held on the same night as a Council meeting.  [Post-meeting note:  Artis Senior Living, the company seeking a use variance to construct the memory-care facility, is proposing a total of 72 beds.  In compliance with the terms of the Village’s Charter, the Public Meeting to discuss this matter has been scheduled for Monday, Sept 25, 2017 at 8:00 p.m., prior to the Regular Meeting of Council.]

Mrs. Batcheller stated that she went to see a Beatles tribute band at the new Mentor amphitheater.  She suggested the Village consider that type of programming as thousands of people were in attendance.  Ms. Wolgamuth responded that more programming diversity is being planned for The Grove for next year.  She also advised that there are ongoing discussions about the future direction of The Grove and again recommended that residents respond to the questions in the Community-wide survey so their opinions can be taken into account.  [Post-meeting note:  There are also some internet surveys available regarding overall Recreation programming and programming at The Grove which can be found on the home page of the Mayfield Village website].

Mr. Meyers asked if the Village plans to install restrooms at The Grove as part of the next phase of construction.  He stated that they are needed because it is too far for seniors to walk to the pool restrooms and the portable toilets are insufficient.  Ms. Wolgamuth responded that there has been much discussion about restrooms, however, there is no plan to include them in Phase II, which will focus on the green/storage room and permanent signage.  She stated at the cost for restrooms would likely be in the range of $350,000 and it is difficult to justify the expenditure for a facility that is only 8-9 weeks per year.  Ms. Wolgamuth added that as The Grove continues to grow, restrooms certainly may be added in the future. 

The Committee adjourned at 5:50 p.m. to attend the Jazz Fest at The Grove.