CAC - September 14th 2015

Mayfield Village Citizens Advisory Committee
Meeting Minutes
Sept 14, 2015

The Citizens Advisory Committee met on Monday, Sept 14, 2015 at 7:00 p.m. at the Civic Center.

Present: Brenda Bodnar (Chair), Shirley Jay, Kay Phillips, Paula Lear, Loretta Williams, and Mary Singer               

Absent: Joan Catalano, Bob Haycox, Tom Piteo, Sandy Batcheller, Merv Singer, Carole Marrie, and Marilyn LaRiche-Goldstein

Also Present: George Williams (Council Representative), Steve Jerome (Council Alternate), Diane Wolgamuth, (Director of Administration), Residents Al Meyers & Ron Lear

Mrs. Bodnar opening the meeting and introduced George Williams as the Committee’s new Council Representative. She expressed thanks to Mr. Marrie for his time with the Committee and advised that she told him not to be a stranger. Mrs. Bodnar advised that some additional guests who were experiencing flooding issues might be coming to meeting.

Approval of Minutes

The Minutes from the July 30, 2015 meeting were unanimously approved as written.

Residential Flooding

Service Director Doug Metzung introduced himself and passed out a handout that shows a typical residential sewer system. He described that basement flooding is the most critical issue and explained that Mayfield Village contracts with Cuyahoga County to maintain its sewer system. This is paid for by funds from residential sewer bills. The County cleans out all main sanitary lines every five years and cameras the sewers periodically. The County will also provide household sewer snaking of lateral sanitary lines and will clear storm sewers upon request by the Village.

Mr. Metzung provided some recent history on Village flooding. He stated that the last major storm was in July of 2014. At that time, the Village sent a survey to residents to find out how many were having flooding issues. Unfortunately, the results were sporadic and it was hard to pinpoint any particular areas having trouble. Mr. Metzung stated that he and the Village Engineer then went out to talk to residents to gather more information and try to get to the root of the problem. Mr. Metzung reported that Hunt Circle and the Oakwood/Walnut areas are the most problematic in the Village, with tree root issues and cracks in the pipes.

Mrs. Bodnar asked if the capacity of the system is adequate. Mr. Metzung said that it is adequate in 90% of the situations. He explained that in a big storm, storm water finds its way into the sanitary system. Also a misconnection will surcharge the sanitary system in a storm. Mr. Metzung stated that the sewer system is old, and leaky pipes and leaky manholes are a problem. He added that more than 50% of the problems in the Village stem from water coming from private property—leaky storm lines coming out of homes to the common ditches. When several homes in an area have leakage issues, it becomes a problem. Mr. Metzung stated that it would take an investment of hundreds of thousands of dollars to upgrade the sewer system and only partially fix the problem.

Mr. Metzung reported that the Village also works with the County to install backflow preventers in residents’ homes. He believes this program must be working because we had significant rainfall this past July and he received no calls about flooding. Under this program, prior to installation of the check valve, the entire house is dye tested and any cross connections are corrected. Residents hire their own contractor and the Village reimburses them up to $1,500.00. The Village then receives reimbursement from the County.

Mr. Williams asked how a resident would arrange to have their lateral lines snaked by the County and Mr. Metzung advised that residents should call the Service Dept. If a property has a lot of trees, the best remedy is to get on the County’s program.

Mr. Metzung described that the work of the Village’s Drainage & Infrastructure Committee includes addressing water issues affecting multiple neighbors or around drainage easements where water can get trapped. Mr. Jerome stated that the Committee can only budget $25,000 per year and each project must cost under $10,000 and added that the Committee is meeting monthly to address a backlog. Mr. Metzung responded that historically the projects have been collected and advertised for bid together. Mrs. Bodnar stated that under the program, residents pay 10% of the cost and the Village covers 90%. Mr. Metzung added that if the Village owns the drainage easement, the Village will cover the entire cost.

Resident Joanna McNally arrived at the meeting at approximately 7:25 p.m. and described some water issues she is experiencing at her Bramblewood Lane home. Mr. Metzung agreed to speak with her in detail after the meeting.

Council Update

Mr. Williams reported that he had attended his first Council Caucus meeting on September 8th at which all agenda items were only discussed as no voting typically occurs at Caucus meetings. A Special Meeting of Council was scheduled for the same evening to allow a vote on the Community Room project so that work could get underway. Mr. Williams stated that the project had gone out to bid twice and, on the second bid, the low bidder was Seitz Builders. The bid was approved in the amount of $2,024,000.

Mr. Williams also reported on the following items:

  • Fall tree plantings are being planned by the Service Department at various Village locations;
  • Cost to print the Fall Recreation Brochure was discussed. Some of the printing cost is offset by advertising and the other School District communities share in the cost as the Fall brochure is done jointly;
  • Senior Snow Removal – 55 residents have signed up so far.
  • The annual street striping is going out to bid;
  • The Fire Department is selling some old and unused equipment;
  • The Police Department is upgrading its dispatch system; and
  • The Civic Center parking lot lighting is being prepared for bid and will be brought to Council in October.

Mr. Jerome explained that the Committee previously discussed dispatch going to the County and now that plan has changed. He stated that the new County administration had changed its plan and we have decided to stay in house and upgrade our own dispatch consoles. We are upgrading two consoles now with the ability to add two more later if we are able to bring in other cities. Mr. Jerome added that currently all cell calls go to the County, however, that may change and we may eventually be able to bring cell calls into dispatch directly. Mrs. Jay asked if the Police Dept. has hired more dispatchers and Mr. Jerome responded that they were adding people.

Mrs. McNally asked if the Recreation Brochure is available digitally. Mrs. Bodnar responded that all Village publications are available on the website.

Upcoming Events

Ms. Wolgamuth advised the Committee of the upcoming Last Call Cleveland comedy show scheduled in Reserve Hall on Saturday, Sept 26. She also reminded the Committee of the Mayoral Candidates Forum that is being held on Oct 6 and advised that invitations were being mailed to all residents next week. Similarly, invitations to the Volunteer Appreciation Dinner were being mailed. This year’s event is scheduled for Oct 30 at the River Grove Recreation Area in the Metroparks.

Miscellaneous

Mrs. Bodnar reported that a Civil Service promotional examination for Police Sergeants was underway. The assessment portion was complete and the written exam was scheduled for later this month. Mrs. Bodnar wished a happy New Year and Yom Kippur to our Jewish friends and asked everyone to keep Joan Catalano and her husband in their thoughts as they are both battling cancer.

Mr. Jerome added that Nancy Plastine just passed away. Her husband died several months ago. They did a lot in the Village and were instrumental in moving the Historical House to its current location.

Upcoming Meetings

Mrs. Bodnar reported that the upcoming meetings of the Committee will be held on Oct 12 and Nov 9. Ms. Wolgamuth will check to see if one of those meetings can be held at the Historical House.

The meeting was adjourned at 7:50 p.m.

Respectfully submitted,

Diane Wolgamuth,
Director of Administration