Activities: July 11th 2017

Mayfield Village Activities Committee Meeting
Tuesday, July 11, 2017 at 6:45 p.m.
Civic Center

Attending: Chris Barni, Patti Fioritto, Steve Jerome, Ron Lew, Patsy Mills, Mary Singer

Also Present: Ashley Hess and Shane McAvinew

Absent: Mary Ann Brastoff, Jean Britton, Mary Alice Chandramouli, Diane Catalano, Terrie Haycox, Randy Hyde, Dona Kless, Elliot Ross, Debbie Thomas and Nona Stella

Introduction: Mary called the meeting to order at approximately 6:45 p.m. Patti made a motion to accept the May 2, 2017 Minutes as written. Chris seconded. All in attendance agreed. Ashley introduced herself and said that she is interested in joining the committee. She said she has a young daughter and has a background in planning activities in college and with her sorority.

Mother’s Day Pancake Breakfast Discussion

  • Shane reviewed a brief report that Danielle put together. He also said he would have a financial report ready at the next meeting. Shane said that numbers did seem comparable to past events.
  • Shane asked if anyone had any questions or concerns. One committee member suggested another location for the coffee so it would be more accessible to people.
  • Ashley had concerns about the location of the pictures and the overall quality. She suggested moving the pictures to another area. Patsy stated that the light may be adjusted and the location was designed to cover the trays in the background. Other areas have been tried in the past but the current location seems to work best. Ashley said she thought the placement was awkward and there was a lot in the area when you came into the breakfast. Ashley said that this was the first year the pictures were poor and she asked how many were taken. Patsy said that it was reported that 180 were taken. Ashley said the number was low and Shane said its group pictures so there were probably around 360+ people being photographed. Shane recommended reviewing the event layout closer to the event next year.
  • Shane noted that we needed to make sure we had a thermometer and hand washing sink for next year. Patsy said she had the thermometer in her apron and just forgot about it for the first time ever.
  • Mary asked if the Boy Scouts could be used in 2018. Shane said yes, we would like to get them back to help out and Patsy suggested to get them onboard right now.

Memorial Day Celebration Discussion

  • Mary said that that there were 24 scouts, 7 parents, 11 young marines and 5 volunteers who assisted with placing flags. This year four cemeteries were done by the request of Dave Gallati. They included Whitehaven, Mt. Sinai, Union Cemetery and SOM Road Cemetery in Willoughby.
  • There were 4,464 flags ordered and 432 left over. A total of 4,032 were placed on graves. 
  • Mary mentioned that the local veteran’s group will replace any headstone that was in need of replacement.

Cruise Night Discussion

  • Shane said he immediately had concerns about the Community Room Parking Lot not being fully utilized. He said there were complaints through email and face book as well; people left because they couldn’t find parking. Shane recommends using the lot in 2018 for handicap parking plus classic car parking. He added that the small lot in the back by Center School could be used for volunteer/staff parking.  
  • Shane reported that the feedback was Austin’s was busy and Pizza Roma was slow.
  • Shane suggested having three bands at different locations representing different eras; 50/60’s, 70’s, 80’s. He also mentioned that the cost of Billy J is not justified and other options could be explored. He said a dj service would normally cost 600-800 and the monies could be used to supply a larger variety of family entertainment.  
  • The concession stand did not do well. Shane recommends moving a portion out in front to draw attention and increase traffic.
  • Patsy suggested allowing only antique cards to park at Yours Truly. Shane said due to the regular business of places like CVS, it would be difficult to close down the parking lot.

Fourth of July Celebration Discussion

  • Despite the challenging weather early in the day, it ended up very nice for the afternoon/evening events. Shane said there was an adaptive cookout/pool party at Parkview. He said Danielle and an organization called LEAP There was also a band at the pool in the early afternoon and they were well received by the patrons and pool staff.   
  • Mary said that the fireworks seemed to go higher this year. Patsy thought bigger shells were used.  Shane said bigger shells were discussed but the Village stayed with the same size.
  • Noted for 2018:  A flag should be placed at The Grove.

Summer Concert Discussion

  • Shane gave a brief update of the concerts at the Gazebo on Wednesday afternoons and Thursday evenings plus the performances at The Grove. The season has been well received and numbers are up from the previous years. The residents enjoyed the variety of entertainment. Shane would like to look at larger variety going into 2018.

Upcoming Holiday Events

  • Tree Lighting Ceremony-Sunday, December 3, 7:00 p.m.-Gazebo area. The committee agreed on no donut holes and for donuts, just chocolate and glaze with green/red sprinkles.
  • Family Holiday Movie Night-Friday, December 8, 6:00 p.m.-Civic Center. Village families only.
  • Menorah Lighting Ceremony-Tuesday, December 12, 7:00 p.m.-Gazebo area. The committee agreed on no donut holes and for donuts, just chocolate and glaze with blue/white sprinkles.

Open Discussion

  • Chris asked for a $50 budget to cover kids prizes for bingo in 2018. She also said more crayons are needed. Shane said he would look into requesting donations from Civic groups to cover the $50.

The meeting concluded at approximately 7:50 p.m.

Next Meeting:  Tuesday, September 19, 6:45 p.m., Civic Center