PZ - February 18th 2016

Planning & Zoning Commission
Workshop Meeting Minutes
Mayfield Village
Feb 18, 2016

The Planning and Zoning Commission met in workshop session on Thurs, Feb 18, 2016 at 7:30 p.m. at the Mayfield Village Civic Center, Main Conference Room for a meeting of the Planning and Zoning Commission. Chairman Pro-Tem Syracuse presided.


Present: Mr. Vetus Syracuse (Chairman Pro-Tem), Mr. Bill Marquardt, Mr. Garry Regan, & Dr. Sue McGrath

Also Present: Mr. Mark Guidetti (Law Department), Mr. Tom Cappello (Village Engineer), Mr. Ted Esborn (Economic Development Director), and Ms. Deborah Garbo (Secretary)

Absent: Mr. Jim Farmer (Chairman), Mr. Paul Fikaris, Mayor Bodnar, Mr. John Marrelli (Building Commissioner), and Mr. Joseph Saponaro (Council Alternate)


  1. Premier Development Partners
    6655 Beta Dr.
    New Tenant: Mars Electric Company
    1. Building & Site Improvements
    2. Temporary Permit – Outdoor Storage
      The C.W. Courtney Company


Chairman Pro-Tem Syracuse called the meeting to order. This is a workshop meeting of the Planning & Zoning Commission. We won’t be taking a vote tonight. We have one proposal.

Mr. Esborn states, it’s my understanding in seeking conceptual approval, what Premier’s looking to be able to do is move to more final drawings that are necessary for final approval knowing that this body is o.k. with what they see here tonight. John did a zoning review. There aren’t any issues with setback, lighting, spacing or any other zoning issues. We just want to look at where the edges of the pavement are and make sure P & Z is o.k. with this going forward.

On the permit for outdoor storage, you can see that area in the upper right corner. I’ll let the applicants talk a little bit about what that storage area is going to be like.

I sent out a memo last week giving some background on the company’s involved in this project. I mentioned a key piece in making the parking work for both of these tenants was that an agreement was reached with Mayfran International which is the company next door. There was underutilized parking on Mayfran’s property. Through the agreement, QED employees are going to be able to use that parking to access the building.

Mr. Cappello said, I haven’t yet received final engineer drawings. I’m working with their Engineer and Landscape Architect. If I get plans before the March 7th voting date, I’ll let you know accordingly. If not, you can still vote on the proposal contingent upon my review & approval.

Chairman Pro-Tem Syracuse asked anyone wishing to present tonight to introduce themselves.

Michael Prochaska, RLA, ASLA
The C.W. Courtney Company
700 Beta Dr., Mayfield Village

Jeff Certo, LEED AP
Davison Smith Certo Architects, Inc
26031 Center Ridge Rd., Westlake

Jerry Gruszewski
Premier Development Partners, LLC
Senior Vice President
5301 Grant Ave, Cleveland

Kevin Callahan
Premier Development Partners, LLC
Senior Vice President
5301 Grant Ave, Cleveland


Jeff Certo begins general presentation. The building is completely existing. QED occupies the front end south portion of the building. Their existing parking now runs just on the east side of this building. Mars, the new tenant, will take the remaining portion of the building to the north.

We’re creating a new entry piece into the Mars space that will enter to their office and into their warehouse portion. We’ll have parking for Mars guests and office staff here on the east side moving north.

There are 4 existing recessed docks currently today that they’re going to maintain. There are 3 drive-in doors existing today that they’re going to maintain. The current paving limits into this lane here. This light shaded area is all the existing paving today.

We’re adding to the north side of this, new parking space for Mars use and an employee entrance on the north. Beyond that, we’re adding 5 recessed docks, so they’ll have a total of 9 for their use and one additional drive-in door.

The area on the north side will be fenced and encompassing all of this portion of the north lot. That’s to secure any trucks or products that they would have. This very west end of it is outdoor storage. We’re proposing a chain link fence with slats. This drawing states 8’ high. I think we’re considering going to 10’ or 12’ due to the height of what they’re going to have out there. It’s essentially pipe storage outside, some lower racks.

Jerry Gruszewski said, they’ll store outside a few of their box cars for deliveries. That’s one of the other reasons why they’re requesting the increased fence height.  

Mr. Cappello asked, did you mention anything to John about the fence height?

Jerry Gruszewski replied, no. This just came up yesterday.

Mr. Cappello said, going from 8’ to 12’, you’ll need to talk to John when he gets back.

Chairman Pro-Tem Syracuse said, without John here, we have a memo from him. The temporary permit to store items is our Zoning Code Section 1173.05 (b) (2). The last sentence states;

“Outdoor storage of raw materials, products, equipment and vehicles shall not be permitted unless a temporary permit is granted by the Planning and Zoning Commission”.

My question is, is this going to be storage that is going to be permanent storage?

Mr. Esborn replied, we had an internal meeting on Friday, talking with Premier about this plan in making sure we had all the information for this meeting. That question came up. I remember what John said then was there’s not really an ending mechanism. In the code it says a temporary permit but there’s nothing else.

Chairman Pro-Tem Syracuse asked, we could specify how long that would be for and if they needed to review that, they’d have to come in front of us again? Or do we just leave it open ended?

Mr. Esborn replied, I’ve never seen this body do a storage permit. I think we have to talk to John.

Jerry Gruszewski said at that meeting, the exact terminology John used was it’s a “perpetual temporary permit”

Mr. Guidetti said temporary in a sense that unless it causes an issue, you keep it.

Mr. Regan asked who did the Proposed Site Renovations Drawing. I’m not an Engineer or an Architect, but that’s the first thing I’ve seen in 12 or 15 years that I could actually understand the first time I looked at it, thank you.

Jeff Certo thanked Mr. Regan.

Mr. Regan asked, on the parking there’s an Agreement. Is it in place and satisfies everyone?

Mr. Guidetti replied, I have not seen the Parking Agreement with Mayfran.

Kevin Callahan said it’s out for signature. Mayfran agreed and accepted it. It’s a one page document. It’s a parking lease.

Dr. McGrath asked, that would give Mars all the parking?

Jeff Certo replied, no. Mars is taking about 50 of these spaces for their use. This here is still QED.

Dr. McGrath asked, and then QED would also use the Mayfran spaces and Mars doesn’t have anything to do with the Mayfran parking?

Jeff Certo replied, correct.

Mr. Regan asked, is there going to be a covered walkway that goes around throughout the building?

Jerry Gruszewski replied, no. That’s a shadow on the drawing. This side here will be a canopy that’ll cantilever from the building to protect the stairs from the snow elements.

Mr. Regan said my only other comment is the temporary storage. I think it should be up for renewal automatically like our conditional use permits.

Chairman Pro-Tem Syracuse said, like the conditional use permits, maybe we could put a 2 year renewal on it. We’ll talk to John and see what he recommends.

Jerry Gruszewski said we’ll leave that up to this body to make sure it’s worded properly.

Dr. McGrath asked, can a fire truck get back there?

Mr. Cappello replied, yes.


Chairman Pro-Tem Syracuse concludes. As Ted mentioned, there’s no variances needed unless there needs to be one for the fence. We’ll discuss that with John. Our voting meeting will be on Mon, March 7th. If you could get the final plans to our Engineer Tom ahead of time to take a look. Otherwise, any vote we take, if approved would be contingent on his final site plan approval. I encourage you to be here on March 7th.

Applicants leave @ 7:45 p.m.


Mr. Regan gives update on Chairman Jim Farmer’s condition. Jim started running a high fever last week and suffering with what he thought was a problem in his knee. He was carted to the hospital where it was determined he had a staph infection. Unbeknownst to him, he fractured his hip and the infection attacked the hip. They had to remove the right hip joint. He won’t be ready for the next surgery for maybe 3 months.

Ms. Garbo said, Jim has made a request that at the upcoming Organizational Meeting on March 7th, due to his anticipated time away, that another Board Member be considered for this year’s Chairman’s position.

There being no further business, the meeting adjourned at 7:50 p.m.

Respectfully Submitted,

Deborah Garbo
Executive Assistant
Building Department