PZ - April 6th 2015

PLANNING AND ZONING COMMISSION
MEETING MINUTES
Mayfield Village
April 6, 2015

The Planning and Zoning Commission met in regular session on Mon, April 6, 2015 at 7:00 p.m. at the Mayfield Village Civic Center, Civic Hall. Chairman Farmer presided.

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Roll Call

Present: Mr. Jim Farmer (Chairman), Mr. Vetus Syracuse (Chairman Pro Tem), Mr. Bill Marquardt, Mr. Garry Regan, Dr. Sue McGrath, and Mr. Paul Fikaris                                                          

Also Present: Mr. Tom Cappello (Village Engineer), Mr. Ted Esborn (Economic Development Director), Mr. John Marrelli (Building Commissioner/arrived 7:10 p.m.), and Ms. Deborah Garbo (Secretary)

Absent: Mayor Rinker, Mr. Joseph Saponaro (Council Alternate), and Mr. Tom Hanculak (Law Department)

Consideration of Meeting Minutes: Feb 2, 2015

Mr. Marquardt, seconded by Mr. Regan made a motion to approve the minutes of Feb 2, 2015.              

ROLL CALL

Ayes: Mr. Farmer, Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris
Nays: None                            

Motion Carried. Minutes Approved as written.

ORGANIZATIONAL 2015: Revised

Chairman Farmer states, this isn’t an item we need to vote on. Vetus has agreed to be our Planning & Zoning Representative to the Board of Appeals. Vetus will replace Paul. 

Note: Vetus Syracuse to serve as 2015 P & Z Rep to the Board of Appeals.

PROPOSAL:

  1. Conditional Use Permit
    Haymer, LLC dba Royal Cheer Athletics
    760 Beta Drive
    Weber Wood Medinger

 

OPEN PORTION:

Chairman Farmer called the Planning & Zoning Commission meeting to order. We have one item to vote on tonight. I wasn’t at the workshop meeting. I went through the minutes and contacted a few people to make sure I understood everything. John’s not here right now. Is there any update from the meeting?

Mr. Esborn said, we talked a little bit about the trampolines. My thought is if there were going to be a condition as part of the permit having to do with the trampolines, it seems it’s something the company is pretty much prepared to do anyway, but maybe for the safety around the trampoline we could make a condition so that the Commission could be assured of trampoline safety.

Mr. Regan said part of the conversation at the workshop was the potential for incidences. Trust me, I know we have a number of businesses within the Village i.e. gymnastics & fitness centers where people get hurt. Conversation came up as to how many times EMS might possibly be called for an emergency squad versus the benefits to the Village. I mentioned at the workshop that I’m paranoid about trampolines to begin with. Anything we can do that would minimize both the risks of injury on the trampoline as well as minimize the risk to the Village. By the way I watched a lot of ESPN and the cheer that’s been on there, and it is International stuff. That’s all great, but 2, 3 or 4 accidents at any of these locations that have minimal staffing and we’re a loser. If there are some conditions that we could put out there or that you would propose that would give us a feeling of safety, particularly in regards to the trampolines, I think that would be beneficial.

Mr. Esborn said my thought is in addition to part of the business plan that addresses safety on the trampolines, to make that a little stronger, a condition could be that they keep these trampoline safety measures in place.   

Mr. Regan said it could simply be that trampolines can only be used when they’re supervised by staff. I read that there are classes and practices going on. If someone is practicing and using the trampoline at the same time, then both of those activities need to be supervised by staff.

Cynthia Haymer, Owner Haymer LLC said no one will be on the trampoline, on the edge or standing next to one without a coach immediately present. The trampoline is not a free-use. It’s not for jump & play like you might think what people have in their backyards. It’s not like that at all. It’s for a specific skill. If the tumbler is trying to obtain, they need more bounce to do, so they’ll do it on a trampoline, typically with a spotter right there which would be a coach.

Mr. Regan states, you said it, it would only be used when it’s supervised by staff.

Cynthia Haymer replied, yes. They are lower, 24” off the ground. From a wall perspective, they’ll be away from the wall. They’re not going to be in the immediate area. Again, it’s for the coach to spot an athlete trying to get a next level skill. It’s not something used all the time. There will never be a class going on and someone on the trampoline unless there was a second coach with them.

Mr. Fikaris said, I’ll assume this follows the best practices and you pretty much have spotters all the time for everything, and that’s the way you’ll run your business.

Cynthia Haymer said every Parent signs a waiver walking into that gym. They understand the rules of the gym, what’s allowed and not allowed. They sign insurance waivers and terms to the kids conduct. Absolutely zero tumbling on the floor without a coach present. If they deviate from that, it’s on them. 

Chairman Farmer said it doesn’t sound like that’s something we necessarily need to make as a condition. It sounds like it’s intrinsic to their operation. I think those types of facilities have a pretty good track record safety wise because they’re well supervised.

(John Marrelli arrives @ 7:10 p.m.)

Dan Haymer, Owner Haymer LLC introduced himself. Both my Wife & I were at the Planning meeting. I work for the City of Solon Fire. We have Spirit Athletics there, we haven’t had any calls to that facility and they’ve been there just over 3 years.

Mr. Regan brings up signage that was discussed at the workshop.

Mr. Esborn said we wrapped that up by saying let’s move forward with this process and then we’ll revisit signage.

Chairman Farmer asked Mr. Marrelli if he has any comments.

Mr. Marrelli said I’m good as long as they follow the zoning laws on the outside of the building, then we shouldn’t have any impact on the neighbors or have anybody else try to do something they were told not to do.

Chairman Farmer asked if there’s any issue with the proposed hours of operation.

Mr. Marrelli replied no issue. We’ve traditionally asked the applicant their hours of operation and included them in the conditions.

Mr. Syracuse agreed, we generally include both that and the maximum space for retail.

Chairman Farmer asked if any further discussion.

There was none.

DECISION:

Mr. Syracuse, seconded by Dr. McGrath made a motion to approve the Conditional Use Permit for Haymer, LLC dba Royal Cheer Athletics at 760 Beta Dr. as presented with the following conditions as noted:

  1. Retail not to exceed more than 10% of the space being leased to them.
  2. Maximum hours of operation;
    Mon thru Fri: 12:00 pm - 9:00pm
    Sat: 9:00 am - 4:00 pm
    Sun: 12:00 pm - 5:00 pm

 

Chairman Farmer asked if any further discussion. There was none.

ROLL CALL

Ayes:   Mr. Farmer, Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris
Nays:   None                                        

Motion Carried. Recommendation to Council.

ADJOURNMENT:

Mr. Marquardt, seconded by Mr. Regan made a motion to adjourn the meeting.

ROLL CALL

Ayes:   Mr. Farmer, Mr. Syracuse, Mr. Marquardt, Mr. Regan, Dr. McGrath, Mr. Fikaris 
Nays:   None                            

Motion Carried. Meeting adjourned at 7:15 p.m.