ARB - May 14th 2015
ARCHITECTURAL REVIEW BOARD
May 14, 2015
The Architectural Review Board met in regular session on Thurs, May 14, 2015 at 7:30 p.m. at the Mayfield Village Civic Center Conference Room. Chairman DiNardo presided.
Present: Mr. Ron DiNardo (Chairman), Mr. Joshua Klein (Chairman Pro-Tem), and Mrs. MaryAnn Wervey
Absent: Mr. Ivo Tombazzi and Mr. Carmen Miozzi
Also Present: Mr. John Marrelli (Building Commissioner), Ms. Deborah Garbo (Secretary), and Councilman Jerome
CONSIDERATION OF MEETING MINUTES: April 23, 2015
Mr. Klein, seconded by Mrs. Wervey made a motion to approve the minutes of April 23, 2015.
Ayes: Mr. DiNardo, Mr. Klein, Mrs. Wervey
Motion Carried. Minutes Approved As Written.
- New Building
6621 Wilson Mills road
Exterior Building Materials
Chairman DiNardo called the meeting.
Ed Parker, RA introduced himself and Wade Kratzer both from Thendesign Architecture. We changed this project from renovation of the existing building to the new building. You’re all familiar with the site.
Presentation New Community Room
Traffic Study Ed begins, first thing we did after the approval to do the new building, was had a traffic study done to look at the neighboring site Center School, to see how you can mix with each other and share parking. We submitted the new proposed plan to the traffic study of changing the entrance of Center School so the parents enter from the northern entrance and both sites share the south entrance of the school property. This will eliminate the entrance that’s existing to the Community Room, the south entrance.
Traffic study said yes, this would absolutely improve traffic flow with one suggestion, that the light at the Fire Station be turned to a full functioning light. In talking to the community, they don’t desire that to be full function, except for at peak hours, at the time that Center School has the traffic. The Village is looking at putting a cross walk at that light anyway.
Mr. Marrelli states that’ll be an Administrative decision.
Ed Parker states, that light technically is not part of this project. It’s a side note with the collaboration of the school. We met with the school this week and have a more defined site plan.
Right now the parents come in, they drop off and exit. Buses come in and loop south to Wilson Mills. A problem seen was cars stacking while entering and then exiting; entering the south drive, heading north, dropping kid off & heading back to SOM.
We suggested flipping those so that the parents enter north, drop their kid off on the more probable side their kids sitting on, the right side, and then head south. At that point the buses would be entering the existing south entrance and head to their existing bus drop-off going west. The idea is, this would not be allowed for parents to enter during school hours. The traffic would flow, the buses would be able to continue, and the parents would stop. The School District is not concerned about this kind traffic intermingling at that new intersection because they said the buses are dropping off at different times than the parents are.
The whole merging of the parking was to benefit both properties, sharing the parking, making more green space and overall safer entries for both.
Site Ed said the existing building is to be in function while the new building is built. It’ll stay open until around May 2016 with the new building opening June 2016. These dates are loose right now. The idea is the existing one would stay open about one month before the new one gets open, then will be demolished. The reason for the months lag is when we go in to demolish the existing building, we need to fence the whole side up. The actual occupancy will be sometime around June, July or Aug. The site will get worked on during the summer.
In being good neighbors, we’ve been meeting with the school. The agreement between the Village and the school is in exchange for the easements to access the Village’s parcel, the Village will take care of all of the parking that is including the school site at the north of the Village’s lot. What we’re really talking about is the curbing of the landscape and sidewalk area and then striping existing.
Mr. Marrelli asked, are we maintaining that, salting that, plowing that?
Ed replied, that needs to be worked out.
Chairman DiNardo said, so it doesn’t look piece-meal, because we’re spending $1.5 million on this, are we going to patch any issues there and re-seal the lot so it’s a uniform color and re-stripe so we’re all one color?
Ed replied, that’ll be on the Village and the School. The least intent would be to seal coat.
Chairman DiNardo said, we have a line item in our BID proposal to have that, let’s have the Council make that decision on whether they want that to happen. The intent is when you tear down the building everything will be uniform, it’ll look like it was always there.
Ed said we’re going to BID the northern site, the schools site work, curbing, sidewalk, landscaping, as an alternate to the Village’s contract. One reason we’re doing that is then we know how much it costs to actually improve it, and if the Village is able to maybe help out a little bit more with that. We’re turning the property line between the two into a gray line and that really needs to be an agreement between the Village and the School.
Chairman DiNardo agreed those are business decisions that have to occur between the Village and the School Board, but nevertheless we should have the numbers so they can make a decision to move or not move ahead on the parking lot surfacing so it looks uniform, sealed and striped the same.
Ed said the base BID would include patching and alternate would include everything north of the property.
Ed points out an area of property line in question of whether it’s the Village’s or the School’s. That’ll be clarified on the drawings.
Mr. Marrelli states, where we’re at is we’re getting rid of the double driveway, that’s a nightmare. Then we start using the School’s driveway in the center of the combined site and coming out the bus driveway out onto Wilson Mills.
Chairman DiNardo asked, the new proposed southern curb cut on SOM, is the width of that going to be 3 lanes so you can go left & right? Ed said yes.
Ed said part of the original master planning, we looked at different locations to place the building as if this was a green field site. We said let’s make this a Town Square. We looked south and east, we looked at reflecting the Civic Center that’s south of Wilson Mills. The Civic Center is much more of a public building than this building. Also, there was a lot of money spent on the existing mounding and green space that’s appreciated during Cruise Night, July 4th & concert series.
Phasing & Staging Ed shows the construction fence. Once we demo, we’ll extend that fence.
Chairman DiNardo states, we need to talk about the staging area, where you’re going to put machines, brick, building materials, what entrance people will come in to use existing building, etc. We need a plan for the Planning Commission. That’s critical.
Mr. Marrelli said Planning Commission doesn’t get involved in the construction.
Ed said we’re completely open to where the Village prefers parking. We just need to make sure it’s in the specifications so the bidders understand.
Councilman Jerome thinks the construction entrance should be our existing cement driveway. It should be closed to the public for this project. It’s going to be closed eventually.
Chairman said we need directional signage in the BID. I’m concerned about your staging, where you’re putting everything without ruining the nice mounding.
Mr. Klein said that’s the responsibility of the GC to put it back to the same state.
Mr. Marrelli said you have to carve out a spot for them.
Ed suggests stepping back. Think about this as a residence. This site is very large if you thought about a residence being built. I think there’s going to be plenty of room for all that to happen.
Chairman said as long as it’s documented for all to understand. Who is going to make that decision, P & Z, Administration?
Mrs. Wervey asked, do you have a Civil Engineer doing the civil?
Ed replied, absolutely. Also, Jim McKnight will be helping us with the landscaping.
Mr. Klein asked how often the Community Room is used during business hours.
Mr. Marrelli replied, every day.
Chairman said that construction fence is really really out towards Wilson Mills. You may need to pull that back.
Ed explained, I didn’t want to pinch them in on the other side of the mound.
Discussion ensued on options for construction zone.
Councilman Jerome said there’s room between the mounding & Wilson Mills, there’s a curb cut there. John mentioned gates. You may end up cutting a trench and re-storing it when you’re done. Josh said as long as the GC restores it to its original state.
Ed said we’ll photo document existing when we go out to BID.
Floor Plan Ed walked the Board through the plan:
- The two Front Doors was part of the master planning in response to the Civic Center.
- The Parking’s in the back.
- The Main Entry’s in the back.
- We incorporated a Concession Area that could be served out in the front porch.
- West area is Building Manager. There’s only one occupant in the building when there’s not a function.
- When you enter the Vestibule, you enter to the Coat Rack area which is where the Light Tower is. When you hang your coat, you look up at the nice high ceiling and see the light coming in. The Light Tower area would have a straight shot view, when all the doors are open to the green area. The existing building had no connection to the green area.
- You enter into the Lounge and Kitchen area. This is a warming kitchen. It’s not a kitchen for the caterers to use. The caterer would use the Concession area for staging.
Chairman said we need equipment for them to keep their prepared food warm, i.e. warming oven.
Councilman Jerome said we talked about this at Citizen’s Advisory. The Catering Kitchen is a new design because we were concerned that the open Kitchen would be too open for catering.
Ed said quite honestly, the caterers are not allowed to cook in this building per the Village’s decision. We can allow them to, but that means we’d have to have full suppression hoods per code, grease traps, etc.
Mr. Marrelli said the idea’s not to set up a restaurant.
Ed said a lot of the house feel about this started from the steering committee recognizing this as the community’s house.
Councilman Jerome asked about the catering area oven not requiring suppression.
Ed said there’s these gray lines, when you’re warming and when you’re cooking.
Mrs. Wervey asked, the stove in the existing community room, would that be illegal in the new building?
Ed states the Bar area will serve the Lounge area & the two Meeting Rooms.
- There are tons of French Doors. This was a desire of the client.
Chairman suggests specifying Anderson or Marvin for doors, not Pella.
Ed said we have to do 3 choices. Trulite is a good door system also. The French Doors are all swinging out. They’ll all be seen as egress doors. We’re looking at the hardware bars.
Chairman said that’ll limit your design. We need to discuss this.
Ed said the code reads if I put an Exit sign here, that’s a means of egress. It also reads if you have a common sense path, that’s also a means of egress. I can’t put a sign here and tell someone “that’s not an egress door, this one is”. That’s how we arrived that every door needs to be an egress door.
Mr. Marrelli said you could have one panic bar for an occupancy load of 50 or less. With those doors, you can do a nice brass push-bar. Ed said this is 60 – 80.
Chairman recommends looking further into the French door hardware.
- Ed said the mechanicals will also house a pumper.
Mrs. Wervey asked, how big is this building and the existing?
Ed replied, new 5200 - 5500 sq. ft., existing 4800 sq. ft.
Chairman asked, the fire sprinkler controls, are you housing mechanical units in there?
Ed replied yes. We’re talking residential type mechanical units, two separate units. Condenser location will be at the service patio/ caterer entry. Mayor Rinker wants to look at trash pick-up through bins.
Chairman said we need to talk about some type of fencing.
Ed said I’m not sure if it necessarily needs a fence, or if we can just do a nice enough landscape screening.
Councilman Jerome asked if it’s possible to bring the building façade out a couple feet to provide an alcove, i.e. like at the Library.
Ed states, we can look at a screen wall. Our first step was to try and do it through landscaping.
Chairman said, at our next meeting we need to talk about the things around the building, i.e. landscape screening, how we’re going to utilize the space outside the large meeting room.
Ed apologized that the landscaping as far as patios is somewhat generic right now. Didn’t want to spin my wheels knowing Jim McKnight will be helping us with it. We tried to show somewhat of the softening of the grass and the building to the green. It’s more for aesthetics of the rendering at this point. We’re talking about the patio areas being man made pavers.
Chairman DiNardo asked, do we have benches out there? Do we have ½ walls? Where are the landscaping features going to be? Are there any other features for people hanging out there other than smoking?
Ed replied, landscape walls and furniture are not being shown at this point. They’re not a line item in the budget at this point. It’s definitely something the Village is aware of. We need to get an FFE package together, exterior furniture will be included in that package.
Chairman recommends to put line items in there, then you make that business decision at a later date. At least you’ll have line items, the design intent done, whether you do it in this package when you’re building it or a year later when you have the funds. No one wants to go through the whole design process later.
Ed states, I think it’s a good point to address the walls. I don’t see a point in putting the walls in just to have landscaping walls. We’re on a fairly flat site.
Mr. Marrelli said you have the mounds that interact as walls.
Exterior Building Materials Ed states, we’re showing a red brick (Interstate Brick Sample) as a water table. It shows very pink on your screen but the idea is it would be a brown red.
Chairman DiNardo said we’ve asked previous applicants who’ve built around our square, to incorporate the red brick colors from i.e., Heinen’s, Deacon’s, Dr. Eadie’s. It’s more a redder brick. John retrieves some GlenGery brick sample boards from the Bldg Dept. which have more of a rounded edge.
Councilman Jerome likes the redder brick in the rendering. Has a nice pop.
Ed thinks the darker red is more sophisticated. Chairman suggests Ed bring in more brick samples next meeting.
Chairman said there’s no introduction of stone material.
Ed points out the stacked stone fireplace. Shows sample of Aristocraft Stone.
Chairman would like to see more of a buff color. Your sample is too white.
Ed states, we ordered samples that were more buff, and with the color palate of red & white, the buff looks yellow. Driving to the Pancake breakfast Sunday, I noticed the stone retaining wall behind the Police Station, I like that.
Chairman states, you’re bringing stone up the chimney, that’s a focal point. Why don’t we take one of these elements, either make it all brick or introduce stone and bring more brick to the façade vs the Hardi Plank.
Ed said that’s interesting you say that. That’s more of a contractor’s approach to a finish of faking.
Chairman said I’d like to see more stone, I just threw the brick analogy out there.
Councilman Jerome thinks one of the initial renderings last year showed one whole side all brick.
Mr. Marrelli clarified that was when we were going to repair, we talked about wrapping the whole thing with brick.
Mrs. Wervey interjects. Instead of taking this one at a time here, let’s hear what you’re proposing in materials, what your thought is, and what your opinion is?
Ed continues with the proposed finish materials. We tried to replicate the Village’s Civic Center of being a Western Reserve style. We’re proposing a clapboard siding with cement board trim, brick water table, fiber cement columns, fiber cement trim. Soffits fiber cement and vented. Gable vents vinyl prepped. Copper roof tower aluminum prepped. If you’re interested in true copper, we can BID as an alternate. Things to consider with the true copper roofing are the sidewalk stains (John said unless you seal it).
Mr. Marrelli asked what kind of seal happens on top of the brick.
Ed replied cast stone. And the cast stone will match the cast stone of the fireplace.
Mr. Marrelli asked, any thoughts on doing something with the entry ceiling of the gable overhang? For example a wood treatment, a porch roof kind of thing, like an old porch color?
Ed said we had discussion in our office about taking Western Reserve and modernizing it. One idea was making all the exterior ceiling surfaces; soffits, porch, overhangs, and entry, a cedar. The nice thing about cedar is the low maintenance.
Chairman asked, can we achieve that with color? Do we pop those columns with a color, the underside of the entryway with color, leaving the material you specify alone? Just seems very stark & white.
Ed agreed. My question is, do you want the Western Reserve style? You’re speaking much more of an arts & craft approach of traditional. I think I have a hard time with that. The Civic Center is prominently colonial white, with an attempt to put color on it. To be honest, when you look at it, it doesn’t know its identity.
Mr. Marrelli asked, do you think the two buildings ought to be similar in roof colors to show they belong?
Ed said yes, noting that’s the problem with computer renderings. We’re looking at gray browns in the Weatherwood shingles. The rendering looks tan.
Chairman asked Ed to bring in architectural shingle samples that have more depth, i.e. Certainteed & GAF to the next meeting. I’d like to see the contrast.
Councilman Jerome likes the Police Station roof.
Mr. Marrelli comments, when you come up the street and hit the certain spot on Wilson Mills looking east, you should know these two properties belong.
Chairman said let’s talk about the quantity of the metal roof.
John wouldn’t overdo the metal roof. I’m hoping for more of a contrast between the fireplace and the roof behind it.
Discussion goes back to different areas in the Village with stone, i.e. bridge wall at Service. John thinks that’s earth tone stained concrete. Ed will bring more stone samples next meeting.
Chairman DiNardo wants to give direction to what’s Hardi Plank, what’s brick & what’s stone for revised rendering. Do we want more brick on the elevation height?
Mr. Marrelli wouldn’t put more brick on the water table, but would try to pick up some contrast once you leave the stone sill. The siding’s too stark white.
Ed suggested dark bronze windows and doors, a metallic look to give some depth. Making them real materials. I’m not a fan of fake shutters.
Chairman points to the building side that faces the school. It looks too stark. This is across from an all brick school. Should that side be all brick?
Mr. Marrelli agrees the long expansive white siding can’t be too long & blank.
Ed doesn’t recommend just one side brick.
Councilman Jerome thinks too much red brick will feel industrial.
Ed points out some areas where more brick could be introduced.
Chairman asked if we need a cupola on top.
Mr. Marrelli doesn’t think so. The proposed Light Tower breaks up the monotony.
Ed said I guess the good thing is I’m not hearing any complaints about the form.
The Board agrees the form is good. How it operates is good.
Chairman asked if there’s any opportunity to bring some of the exterior materials inside. The fireplace is one. Do we bring some red brick inside?
Ed replied, we didn’t really discuss bringing exterior materials in.
Mrs. Wervey said, you need to get that tan roof color more black looking. That’ll show a nice contrast with the white.
Exterior Lighting Ed Parker said at this point it’s down lighting under the porch.
Chairman DiNardo asked, do we have soffit lights? Exterior lights that shine up?
Ed replied, as far as landscape lights, that’ll be a discussion with Jim McKnight. The idea for the soffits is dim lighting hitting the doors at night. We can get an 8” can under those little canopies.
Chairman asked, LED? I’d like to offer the option of fluorescent or LED. Your emergency & exit signs will all be LED. Then we have the main & accent lighting. Let’s see what the numbers come in at.
Chairman asked, what color is the “Mayfield Village” sign?
Ed replied, black.
- Energy Efficiency - Mechanicals
Councilman Jerome states, I’m a real fan of making this building as energy efficient as possible. It’s a building that’s going to be here for a long time. It’s something important to me. I think it’ll be money well spent.
Ed Parker states, the whole building will be clad with insulated siding. That includes a moisture barrier. It’s a great system.
Councilman Jerome recommends a boiler with floor heat.
Ed Parker said that’s a very expensive system. Plus you still end up paying for cooling. I’m all for it if you want to look at that option.
Mr. Marrelli said that’s 5,000 sq. ft. of underfloor heating.
Councilman Jerome realizes that, would still like to see the numbers.
Ed Parker said forced air with this building is probably more efficient. The meeting room will have its own furnace and the rest of it will have its own furnace.
Chairman DiNardo said when you do your analysis, we want occupancy sensors.
Mr. Marrelli said you need to cordon that back area off for your condenser, trash, electric meter, gas meter.
Chairman asked, did you talk to First Energy about that pole that’s going to be in the way at Center? Ed will be talking to them.
Chairman asked where our electric is. Ed hasn’t done the civil. John said it goes up the driveway. Chairman asked where we’re putting the panels. John notes there’s a mechanical room.
Councilman Jerome said as many poles you can get rid of is good on my end.
- Parking Lighting
Ed Parker said right now you just have flood lights on the existing building. We’ve had conversation with the Village. We just need to make sure the budget’s understood.
Councilman Jerome asked, not to switch gears, are we doing parking lot pole lights in the Civic lot here?
Mr. Marrelli replied, I saw a concept.
Ed asked if they’re LED. John thinks so.
- French Doors & Egress
Chairman DiNardo brings up patio doors, egress equipment required and panic hardware.
Ed Parker said it’s a gray area, I want to make sure we’re on the safe side.
Mr. Marrelli said you have to have the panic hardware to meet code. Remember, every door on that building is not a required exit.
Ed Parker said that’s tricky because these 3 doors are not needed at all. How do I tell somebody in a fire……..
Mr. Marrelli said the doors are still going to function, but they’re not required to have all the hardware. A supplemental exit door is not required to have the same treatment as a regular one.
Ed Parker states there will not be exit signs over every set of double doors.
- Main entry that faces Center School
Chairman DiNardo states, I’m concerned about the entry that faces Center School. Everyone will drive by and see this. Are we satisfied with this?
Ed Parker will look at options.
Mr. Marrelli said this will be on the Planning workshop agenda 5/21. It’ll be more for informational purposes. The finishes are a work in progress.
Chairman asked Councilman Jerome what the Citizen’s Advisory concerns were.
Councilman Jerome replied it was mainly the kitchen.
- Interior Space
Chairman DiNardo asked if the meeting room space will be vaulted.
Ed Parker replied, it’ll be three coffers. One reason is the cost to vault. Two, if we vault this, how do we do the other partition without it sticking out? We’re looking at doing one coffer where the exterior coffer’s at 11 / 6, these transient windows at 11 / 4. It goes 11 / 6 then jumps up to 12 feet. We’re doing a nicer ACT Tile, pendant fixtures and can lights. Right now all the mechanical is going through the attic space.
Ed said the Kitchen and Lounge right now is being shown as a dry wall ceiling. We’d create an accent area with drop cloud over the lounge & range. We looked at skylights. Personally, I don’t think they’d look good on the exterior of the building.
Ed said there was a comment about the range & countertop. I discussed this with Diane. The reason we left it like that is the idea of somebody being able to do cooking classes.
Chairman DiNardo said we need to look at interior products. John said we’ll get into that with our other Committee. Ed Parker said our Interior Designer is working on that.
Councilman Jerome asked if the vestibule entry will be vaulted.
Ed Parker replied, it’s flat.
Councilman Jerome is picturing the Academy Center for the Arts in D.C. It has three feeders, two vestibules running between them, one is The Hall of States, other The Hall of Nations. Two entrances, so open, so cool.
Chairman asked if there are any options for raising the ceiling height.
Ed Parker said the trick of raising the ceiling means custom trusses. We absolutely can do it. Construction cost will be more. We’ll look at it.
Councilman Jerome would like to see options for vaulting in the Lounge & Kitchen area and opening up the Vestibule area.
Councilman Jerome asked, can we extend the overhang on the parking lot entrance facing the school, extend that out a little more for a little more coverage for people being dropped off.
Chairman DiNardo thinks that would be an interesting architectural element, if you could add a new row of columns. You’d come out with more roof to cover that vestibule door. I think you’re trying to create the illusion of an entryway when we don’t really have one.
Councilman Jerome added, back to the vestibule, if you’re able to add a transient window above the door, it’ll really add light in there.
Chairman DiNardo states, you’ll need shades on the south side. I don’t think we go motorized. We’ll need to BID it out.
Ed Parker said we’re probably going to look at shades being in the glass.
WRAP UP Chairman DiNardo said our goal for the next meeting is to give you an approval based on the samples you bring. We’ll bring them outside in the light. I’ll get you our First Energy contact for running the electrical power lines. Do we have any issue with water & sewer? Do we have a new tap? Can we tap into existing? Do we need any form of detention or water quality?
Ed Parker replied, we’ve already submitted to the EPA for the site. You’re actually creating more green.
Work in Progress. Next meeting scheduled for Thurs, May 28th at 7:30 p.m.
Tda to bring following samples:
- Brick color options
- Architectural Shingle with depth, i.e. Certainteed & GAF
- Stone options with a buff color
- Window frame colors
- Shades for south side
Tda to bring in drawings as discussed for review:
- Brick Entry Options.
- French Doors - Equipment & Hardware Plan.
- Construction Staging Plan.
- Recreate Entry facing Center School, i.e. extend overhang, add more columns.
- Open up Vestibule, i.e. raise ceiling.
- Add Transient Window in vestibule.
- Vault Ceiling in Lounge, Kitchen.
Tda to work with Landscape Architect Jim McKnight on the following:
- Exterior Lighting
- Patio material
There being no further business, Mr. Klein, seconded by Mrs. Wervey made a motion to adjourn the meeting.
Motion Carried. Meeting adjourned at 9:30 p.m.