ARB - May 23rd 2013

ARCHITECTURAL REVIEW BOARD
MEETING MINUTES
Mayfield
Village
May 23, 2013

 The Architectural Review Board met in Regular Session on Thursday, May 23, 2013 at 7:30 p.m. at the Mayfield Village Civic Center, Main Conference Room.  Chairman Dinardo presided.

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ROLL CALL:

Present: Mr. Ron Dinardo (Chairman), Mr. Joshua Klein (Chairman Pro-Tem), Mrs. Mary Ann Wervey, Mr. Ivo Tombazzi

Absent: Mr. Carmen Miozzi

Also Present: Mr. John Marrelli (Bldg. Commissioner), Mrs. Mary Betsa (on behalf of Ms. Garbo, Secretary)

CONSIDERATION OF MEETING MINUTES: April 11, 2013

Mrs. Wervey, seconded by Mr. Klein, made a motion to approve the minutes of April 11, 2013.

ROLL CALL

Ayes:    All                                           
Nays:   None                                       
Motion Carried. Minutes Approved as Written.

PROPOSALS: 

  1. Monument Sign
    The Village at Mayfield Apartments
    919 Aintree Park Drive
    RCP Management, LLC

 

OPEN PORTION:

Village at Mayfield Apartments
919 Aintree Park Drive
RCP Management, LLC

Heather Battaglia, Property Manager, stated, basically what we would like to do is get rid of the current sign that is outside.  It is old and needs to be updated. We would like to update it with a new sign that actually would light up at night. 

Mr. Marrelli asked, the other one is internally illuminated, correct?

Ms. Battaglia replied, correct.

Chairman Dinardo asked, you don’t happen to have a sample of the stone material?

Heather Battaglia replied, unfortunately we do not.  It is going to be like a slate.

Mr. Marrelli asked, is it like stacked stone?

Raymond Woods replied, no.   It’s just a deck or two.

Mr. Marrelli stated, it’s fake stone.

Mr. Woods replied, no.

Chairman Dinardo asked, a cultured stone product?

Mr. Woods replied, yes.

Mr. Marrelli asked, so they are going to build a box?

Mr. Woods replied, they’ll stick a metal frame in a box with the backer board.

Mr. Marrelli asked, then they glue it on?

Mr. Woods replied, yes.

Chairman Dinardo asked, so that has to be up two inches from the ground for moisture?

Mr. Marrelli added, you have to watch. The snow will get to it and it gets up underneath.  You’d better make sure that the first foot is something that is weatherproofed.

Mr. Woods replied, we will put a base on it.

Chairman Dinardo stated, if you use cultured stone product, you can go buy it at Mason Steel.  That product has to sit off the ground because that water will leak under.

Mr. Marrelli asked, who is going to build these columns, you guys or the sign company?

Mr. Woods replied, it’s going to be a sign mason.

Chairman Dinardo asked, since there are so many stone variations, and this is just an auto CAD representation of what they had in the computer, I think we have to define the actual stone color so we can approve this for you.  I think the design intent is fine here. Do you have anything you might be able –

Mr. Marrelli asked, how are you going to pick out the stone?

Chairman Dinardo asked, what product are you going to use?

Mr. Woods replied, we can find out the exact product because basically the picture you see is one that we built at a property in Arkansas. We have two of them in Arkansas property. We can find out.

Mr. Marrelli asked, you are just reproducing the same thing here?

Mr. Woods replied, yes, this picture you see is actually the one in Arkansas just with our logo instead of theirs.

Mr. Marrelli asked, so you don’t know if it’s beiges and browns or beiges and blacks?

Mr. Woods replied, it’s just an earthtone, brown and slate color.  Like a sandstone.

Mr. Marrelli asked, you didn’t take a color picture?

Chairman Dinardo asked, and it’s not this, what you’ve submitted here from Lakewood Hills as an example?

Mr. Woods replied, yes.

Chairman Dinardo asked, so this is not an earthtone, unless the photograph is?

Mr. Woods replied, it would be a simple light brown.

Chairman Dinardo stated, we’re here to help you too.

Mr. Marrelli asked, you don’t have the name of the material or the colors?

Ms. Battaglia replied, not on us.

Mr. Marrelli stated, so it’s like we are approving something but we don’t know what and the color we don’t know what.

Chairman Dinardo stated, we need a product and a color so we can get you a sign off and you can go. What’s your timetable for construction?

Ms. Battaglia replied, once we get the sign, about 4 weeks' tops at the most.  The contractor we are using is able to get signs.  We have used him for other things.  He does it fast. He is willing to work with us quickly to get this done.

Chairman Dinardo stated, if they bring in a sample in the next 2 weeks.

Mr. Marrelli asked, can you find a sample?

Mr. Woods replied, we can call tomorrow to talk to the mason who did the work and get a color and get a product.

Chairman Dinardo stated, we want to get you in the right direction, to say, your design intent is good.

Mr. Marrelli stated, that would be nice if he could get you the product material and cut sheet, here’s the stuff, here’s the colors.  You can circle the color that you want, whatever it is.

Mr. Woods stated, if I have to, I will get a hold of one of our masons.

Chairman Dinardo asked, the top accent piece, is that going to be a stone, or is that some cultured product, the cap on the top?

Mr. Woods replied, the cap is a solid piece of sandstone.

Chairman Dinardo asked, can you ask your mason when you bring a sample in to just let us know that hey,  it’s a 2 inch sandstone?

Mr. Marrelli stated, that could be some kind of pipe on it.

Chairman Dinardo agreed.  It might not hold up well for you.  Let him come back with something. 

Mr. Marrelli asked, are you going to use the existing foundation that’s already there?

Mr. Woods replied, there’s a cement pad.  We would probably take it down to that.

Chairman Dinardo asked, so your intent is steel studs, durock board and then the cultured stone right over this.  Is that correct?

Mr. Woods replied, no. Get rid of all the white down to the slab at the base. We will build up from there.

Mr. Marrelli asked, your foundation will stay?

Mr. Woods replied, yes.  Except for piping.

Chairman Dinardo asked, what are you going to do at the base here?

Mr. Woods replied, we would probably get rid of that.  The two columns, the base underneath that would stay.

Chairman Dinardo asked, so it would just be landscaped?

Mr. Woods replied, yes.

Chairman Dinardo stated, that’s fine.  As John brought up, the actual sign material, it’s going to be a box sign, this is the color which is a darker red?

Ms. Battaglia replied, a burgundy.

Mr. Marrelli asked, with gold letters?

Mr. Woods replied, yes.  It’s all encased in acrylic.  I actually got to see the sign in Arkansas when I was down there.  It’s basically just a metal box on both sides.

Mr. Marrelli asked, how many light bulbs are in it?

Mr. Woods replied, 4.  Six footers. 

Mr. Marrelli asked, how bright would that get?

Mr. Woods showed a picture of what it looks at at night.

Chairman Dinardo asked, how many watts?

Mr. Woods replied, 56 watt. 

Chairman Dinardo asked, are they T-8’s?

Mr. Woods replied, T-12’s. We will talk with him to see what he is actually going to put in there.

Chairman Dinardo recommended LED.  It lasts longer.  Otherwise I am sure you will go to a T-8 which is commodity.

Mr. Woods replied, the letters are 3D grades, so the letters actually are 3D.  They are acrylic letters but they have a yellow film behind it and then the rest of the sign has the burgundy film behind it and it is encased in the acrylic. During the day, this is a heavy sign, it takes two people to lift.  When people are looking at in the evening you don’t see the burgundy. All you see is the raised yellow letters.

Chairman Dinardo asked, is yellow the color we want?  Is that the right color?

Ms. Battaglia replied, yellow is the color the owner would like. 

Mr. Marrelli replied, it will show up nice at night.

Mrs. Wervey stated, it shouldn’t really bother anybody other than your own tenants.

Ms. Battaglia replied, we looked at that.

Mr. Marrelli asked, do they make them with any less light tubes than 6? 

Mr. Woods replied, 4 light tubes.  4 bulbs. The height of the sign you have to have a light near each, a decent amount of light behind it.

Chairman Dinardo asked, two over “The Village of Mayfield” and one where it says the “Apartments” and one for the phone number?

Mr. Woods replied, yes.

Mr. Marrelli stated, that sign has to be UL listed, so whoever is making them they have to get the UL listing for it. 

Mr. Woods pointed out, it says on the bottom “UL constructed.”

Mr. Marrelli stated, okay, because on custom work, they do have somebody come by and check them.

Chairman Dinardo asked, so the vinyl colors says “TBD”, but you have already determined them?

Ms. Battaglia replied, we have already determined them, if approved.  At the time when we talked to the contractor, we had not finalized the color for sure. 

Chairman Dinardo stated, we don’t have to worry about the size or location because they are just redoing.  The size is going to remain at 8.5 feet, that’s what is there currently?

Mr. Woods replied, it’s actually going to be a little bit shorter.

Chairman Dinardo asked, it’s six foot tall now?

Mr. Woods replied, yes, existing is 79 inches right now.  It’s 6 foot 7, so it will be a little bit shorter.

Chairman Dinardo asked, are we okay with the design intent here with the applicant bringing in the stone color?  Do we know who the manufacturer is?  Is everyone okay with the three dimensional light that will light the actual sign?  It’s not going to create a shadow effect?

Mr. Marrelli wants to make sure there’s no problem with an illuminated sign in a residential zone.  After checking the code, Mr. Marrelli stated they are okay.  It’s one and two family residential that can’t have illuminated signs.  But, let’s read in to the record that their sign is in a location and of a size that was approved by the Zoning Board around 2002.  It’s bigger than it is supposed to be and it is closer to the road than it is supposed to be.  They have a variance for that location and that size. This has to be exactly the same size.

Ms. Battaglia replied, it will be a little smaller.

Mr. Marrelli asked, is it any lower.

Mr. Woods replied, yes.

Chairman Dinardo stated, for the record, in case this comes back in two years and you need to modify it 6 inches you don’t have to go to BZA.  There’s a drawing here that shows the existing dimensions.  I will read these for the record:

The height of the sign was 79 inches to the very top. The width is 107 ¾.  The depth is 25 ¾.  The new sign is 6 foot high by 8.5 feet wide, converted to 101 inches by 72.   The depth will still be 25 ¾.

Mr. Woods replied, the depth will be less than 25. It will be around 20.

Mr. Marrelli asked, when you submit the actual drawings, the sign guy will draw this up, not with a pencil or paper?

Ms. Battaglia replied, yes.

Chairman Dinardo stated, we are okay with the location and zoning. The only thing we are really in need of is the stone material and the cap.  Are they going to have to come back?

Mr. Marrelli replied, I think with all the questions we have, it would be a good idea to come back once more and get that all ironed out, the type of stone, the name of it.

Chairman Dinardo stated, the color of your pallet for your sign, I don’t know if they can give you anything for that.

Mr. Marrelli asked, they could give you a sample of it, probably, right?

Chairman Dinardo stated, the color. We can memorialize all that.

Mr. Marrelli stated, that way it is all visible.  It’s seen.  It’s felt.

Chairman Dinardo stated, we will table this for the next meeting, but we want you to proceed.  Move forward.  We are here to help you. The design intent is fine.  I am going to take a stab that you are going to probably bring in the right earthtone stone material.

Mr. Marrelli stated, and the features on the top, what they are made out of.

DECISION:

The matter was tabled until the next meeting.

There was no decision at this time. Chairman Dinardo suggested that the materials be provided at the next meeting in two weeks.

Ms. Battaglia will bring it to Mr. Marrelli sooner so that he has it.

Mr. Woods asked, when and if we get it approved and we tear down the sign, the face of it, are we able to just mount that on some brackets off to the side temporarily until the permanent sign is installed?

Mr. Marrelli replied, yes, that’s fine. That way while you are working, you have something.  I will work with you.

Chairman Dinardo stated, feel free to call John with any questions.

Mr. Marrelli stated, talk to your designer and tell him to start getting the drawings together and the structural and electrical.

Chairman Dinardo stated, if you run into an issue timing-wise, call us.  We will work with you.

Mr. Marrelli stated, at least now you know you can get the plans done, get your mason lined up and tell him to order the sign.

Mr. Woods asked, as far as the electric goes, we have the two existing lights. We will probably just box it and bring it up through.

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ADJOURNMENT:

 

There being no further business, Mr. Klein, seconded by Mr. Tombazzi, made a motion to adjourn the meeting.

 

ROLL CALL

Ayes: All            
Nays: None                              
Motion Carried. Meeting adjourned at 8:00 p.m.